ARKANSAS COUNSELING ASSOCIATION
Celebrating Over 70 Years!
CounselorsPlanting the Seeds of Change
Arkansas Counseling Association
71st Annual Conference
November 16-18, 2016
Hot Springs, AR
We want YOU to help through:
· Program Booklet Advertising
· Fall Conference Exhibits
· Break-out Session Sponsorship
Expecting over 700 attendees from ALL over the state of Arkansas!!!
BEING A PART OF ArCA PROVIDES AN EXCELLENT OPPORTUNITY TO REACH OUT AND COMMUNICATE WITH PROFESSIONAL COUNSELORS THROUGHOUT ARKANSAS!
Priscilla Stillwell, BSE,MA,MSEArCA Office Manager
888-562-0404 (phone)
870-236-3512 (Fax) / Whitney Emerson
2016 Conference Chairman
479-970-0386-Cell
Dear Friends and Supporters,
As the 2016 ArCA Conference Chairman, I would like to invite you to become a part of our conference in Hot Springs, AR this fall. I would guess at some point in your life you had some interaction with a counselor. Those counselors are working throughout our state in the schools, universities, agencies, JDC’s, prisons and private practice. Our organization represents counselors dedicated to continuing to learn, grow, and provide the highest quality of services to our communities, clients and students that we can. This conference is about improving the skills of our state counselors to better provide enhanced services, in all facets of the counseling profession, to the people of the state of Arkansas!
The Arkansas Counseling Association welcomes you to be an intricate part of our 2016 Conference: “In the Right Direction”.
The Arkansas Counseling Association (ArCA) strives to furnish professional development for our members. This conference is a great place to promote your organization and recruit quality employees or students. You’ll be in contact with both the decision makers and the line staff of a wide variety of Arkansas organizations including the state hospitals and universities, military and community agencies, mental health educational and resource displays and publishers, and consumer decorative and boutique items. Exhibit tables are located in the hub of activity, providing a central location for maximum contact and accessibility.
Showcase your business or organization through
1) advertising in the fall conference program booklet and
2) exhibiting at the fall conference.
We continue to grow in membership and in conference attendance. Our advertisers have helped to make it happen, and we appreciate you!
ArCA reserves the right to refuse to sell exhibit space or advertising to any company or organization. Additionally, ArCA reserves the right to require individuals or organizations to remove materials from the ArCA Conference venue.
Sincerely,
Pricilla StillwellArCA Office Manager / Whitney Emerson
2016 Conference Chair / Dianne Baer
2016 Exhibitor and Sponsor Chair
Arkansas Counseling Association
2016 ArCA Fall Conference Program Booklet & Back Cover Advertising
The Arkansas Counseling Association offers advertising in its annual conference program booklet. This year’s ArCA conference will be held November 16-18, 2016 and we expect to have approximately 700 mental health and school counselors in attendance.
Advertising in the program booklet informs counselors of goods and/or services that you offer.
The program booklet is 8 1/2" wide by 11" tall in size. (Black and White only)
The advertising rate schedule for inside the booklet is as follows:
Size: Cost:
Full Page 7 1/2" wide x 10" tall $200
Half Page 7 1/2" wide x 4 3/4" tall $125
1/4 Page $ 75
1/8 Page (business card size) $ 50
The conference folder (outside) is 9 1/4" wide by 11 1/4" tall.
A full-page ad on the back cover –in color - would be 8" x 10 1/4" tall in size.
The cost for this advertising opportunity is $500. Don’t miss out on this preferred spot!!!
Ads need to be furnished in camera-ready form.
New addition this year is the opportunity to advertise your business card! Don’t miss out!
All ads (with the attached form)
are due no later than August 31, 2016.
Questions? Contact Dianne Baer at the following:
Email:
Phone: 479-652-0418
*Cancellation of advertising orders must be made in writing to ArCA before September 15, 2016. A $50.00 service fee will be charged on all refunds. After September 30, 2016 all ads will be printed as ordered and will be subject to full payment.
Arkansas Counseling Association
2016 Fall Conference Program Booklet Advertisement Form
Please complete the form below. Mail with your check and with your camera-ready artwork/etc.
Today’s Date:______
Name of Organization/Firm______
Address:______
City:______State:______Zip:______
Contact Person:______E-Mail:______
Phone: (______)______Fax: (______)______
Size (circle one)
Full Page $200
Half Page $125
¼ Page $ 75
1/8 Page (business card) $ 50
Back Cover $500
Please check that you have completed everything needed:
_____ Check attached/enclosed
______Camera-Ready Ad/Artwork Enclosed
______Duplicate Last Year’s Ad
______Mail to:
Carol Heavin, Conference Chair
11201 Heinke Road
Mabelvale, AR 72103
Arkansas Counseling Association
2016 Fall Conference Exhibits
Exhibit space in the convention center’s Exhibition Hall A is available for organizations, publishers, schools, the military, agencies, and other vendors.
Vendor Move In
1:00 pm – 6:00 pm Tuesday, November 15
Display of Exhibits
7:30 am – 6:30 pm Wednesday, November 16
7:30 am – 5:00 pm Thursday, November 17
Vendor Move Out
5:00 pm – 6:00 pm Thursday, November 17
Note: All exhibits are closed during general sessions
Wednesday 10:00 am – 12:00 pm
Thursday 10:00 am – 12:00 pm
Free wireless available throughout the convention center
Electricity is provided through the convention center. See attached form.
Shipping questions; contact AR Counseling Association or Southwest Designs
The exhibit hall will not close for lunch on Wednesday or Thursday. Please be sure to wear your badge at all times when you are in the exhibit hall.
In order to maximize counselor participation, hospitality happenings will be held in the exhibit hall. We will also continue the ArCA drawing for exhibitor donated prizes. If you or your organization wish to donate a prize for the drawing, please check “yes” on the application form. Donors’ names will be announced during the drawings, which will take place during exhibit hall hours and at general sessions.
We invite exhibitors to attend our two general sessions. We especially hope all exhibitors attend the first general session on Wednesday morning so that we may recognize you for your support of our conference. To guarantee exhibit space, please respond no later than August 31, 2016. Refunds will be granted if ArCA receives a cancellation notice by September 15, 2016.
We look forward to seeing you in Hot Springs. If you have any questions please contact us at 1-800-543-2284.
· Arkansas Counseling Association is an NBCC-Approved Continuing Education Provider (ACEP) and may
offer NBCC-approved clock hours for events that meet NBCC requirements.The ACEP solely is responsible
for all aspects of the program.
· Arkansas Counseling Association is an Approved Professional Development Provider for the Arkansas
Department of Education.
Arkansas Counseling Association
2016 Fall Conference Exhibit Application
Please complete the form below and return by September 15, 2016.
Mail registration to: Hot Springs Convention Center % Elaine Musil, 134 Convention Blvd., Hot Springs, AR 72901
Mail payment to: Priscilla Stilwell 2410 Spring Lake Road, Paragould, AR 72450
For assistance in using our registration application, please contact Elaine Musil at Hot Springs Convention Center: 501-321-2835 or
Date______
Name of Organization/Firm______
Address______
City______State______Zip______
Contact Person______E-mail______
Phone (______)______Fax(______)______
How many people will be working at your booth?______(Limit 4)
The ArCA Governing Board determined that the conference (including the exhibit hall) is only for adults who register for the conference or purchase tickets for specific events. Please make arrangements for any children you may bring with you to have a place to stay other than the exhibit hall.
*****____ Yes, count on us to donate a gift to be given away during one of the ArCA drawings.
Early Bird Discount: Single educational booth - $175.…Double booth $325
Early Bird Discount: Single business booth - $275.…Double booth $525
(Application & payment must be received by September 1, 2016.)
Exhibit Fee: Single educational booth - $200 ….Double booth - $350
Exhibit Fee: Single business booth - $300…Double booth - $550
(Application & payment must be received by October 1, 2016.)
After October 15, 2016 :
Single educational Booth - $250 …Double booth - $450
Single business booth - $350 …Double booth - $650
Requests for refunds must be made in writing to ArCA prior to September 15, 2016. A $50 service fee will be charged on all refunds. Cancellations made after September 30, 2016, will be subject to full booth rental payment. Register through the ArCA website: www.ARCounseling.org. For assistance using our registration application please contact: Elaine Musil @Hot Springs Convention Center: 501-321-2835 or
Become a Sponsor for one of the most “giving” professions in the state of Arkansas!!
Please consider one of the following ways that YOUR company/business can help!
PLATINUM SPONSOR $2000
Benefits include:
• Opportunity to include one full-page ad in Conference Program
• Company name listed in conference program
• Placement of SPONSOR Placard indicating level of sponsorship placed in high traffic areas during conference
• Special recognition of sponsorship during keynote or break
• Opportunity to sponsor a speaker
• Opportunity to co-sponsor a break
• Facility name and logo recognition by break stations
• Facility literature displayed at break stations
• Two complimentary Conference Registrations
• Exhibit Space includes 10’ x 30’ space, Pipe and drape, three 8’ tables, six chairs, includes electrical drop
• One line sign indicating company name
• Two complimentary meals for Wednesday and Thursday Lunches
GOLD SPONSOR $1500
Benefits include:
• Company name listed in conference program
• Placement of SPONSOR Placard indicating level of sponsorship placed in high traffic areas during conference
• Special recognition of sponsorship during break
• Opportunity to co-sponsor a break
• Complimentary Conference Registration
• Exhibit Space includes 10’ x 20’ space, Pipe and drape, two 8’ tables, four chairs, includes electrical drop
• One line sign indicating company name
• Complimentary meal for Wednesday and Thursday Lunches
SILVER SPONSOR $1000
Benefits include:
• Company name listed in conference program
• Placement of SPONSOR Placard indicating level of sponsorship placed in high traffic areas during conference
• Special recognition of sponsorship during break
• Opportunity to co-sponsor a break
• Exhibit Space includes 10’ x 10’ space, 1 8’ table, 2 chairs
• Pipe and drape
• One line sign indicating company name
• Two complimentary meals for Wednesday and Thursday Lunches
BRONZE SPONSOR $500
Benefits include:
• Company name listed in conference program
• Placement of SPONSOR Placard indicating level of sponsorship placed in high traffic areas during conference
*One line sign indicating company name
• Complimentary meal ticket for Wednesday and Thursday Lunches
*10’ x 10” Exhibit space, one 8’ table and two chairs, pipe and drape
Arkansas Counseling Association
2016 Fall Conference Break Out Session/Sponsor Application
Please complete the form below and return with your payment to:
Priscilla Stillwell, 2410 Spring Lake Road, Paragould, AR 72450
ArCA Office Manager
888-562-0404 (phone) 870-236-3512 (Fax)
Make check payable to: ArCA
Date:______
Name of Organization/Firm______
Address:______
City:______State:______Zip:______
Contact Person:______E-Mail:______
Phone: (______)______Fax: (______)______
Sponsor:(circle one) Cost
Bronze Sponsor $ 500
Silver Sponsor $1000
Gold Sponsor $1500
Platinum Sponsor $2000
(see previous page for details)
Cancellation of advertising orders must be made in writing to ArCA before September 15, 2016. A $50.00 service fee will be charged on all refunds. After September 30, 2016 all ads will be printed as ordered and will be subject to full payment.
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Professional Counselors serving the needs of others for over 70 years!