Approval of Overtime (Straight) Pay
or Compensatory Leave for Exempt Classified Employees
· Limit approval of additional straight time (regular rate) payment or compensatory leave accrual to extremely rare and unique circumstances that require an excessive amount of additional work time.
· Do not provide hour-for-hour overtime compensation or compensatory leave.
Complete the information below, obtain appropriate signatures and forward to VCU Human Resources through ImageNow FAX at 827-8250 by the 25th of the month to be effective on the 10th of the following month after approval by HR.
Step 1: Complete employee data
Employee Name:V-ID #:
Department:
Effective Date:
Step 2: Check whether overtime (straight) pay or compensatory leave and complete accompanying data
Overtime (Straight) Pay / Compensatory LeaveNumber of overtime hours authorized: / Number of compensatory leave hours authorized:
Overtime (Straight) Pay
· Will normally be included in a single check, which could result in a higher tax bracket. / Compensatory Leave
· Accrued compensatory leave will be keyed into the leave reporting system by HR.
· Is effective the 10th of the following month after approval by HR (if received by the 25th of the previous month).
· Expires within 12 months of the date it is awarded.
· Unused active compensatory leave is paid to employee upon separation.
Explain reason for authorizing Overtime (Straight) Pay or Compensatory Leave (attach additional sheet if necessary)
Step 3: My signature below certifies that this request is in compliance with VCU policy.
Supervisor – print name and sign: (Type printed name)
______
Date: ______
Vice President (or designee, as appropriate) – print name and sign: (Type printed name)
______
Date: ______
Human Resource Consultant – print name and sign: (Type printed name)
______
Date: ______
VCU Human Resources 2 Initial Form and Instructions Approved: October 23, 2014