RE.PFS.CERTIFICATION 30th June 2009

Note to: H.Q. TEC

APPROVAL FOR OPENING PRICE BID:

TENDER FOR PFS CERTIFICATION GRADING AND AUDITING CONTRACT 2009-2011.

  1. Based on approval of even reference dated 12/5/2009, a Tender Enquiry was floated to the following parties, vide Tender Number RE.HQ 1/2009-2010 dated 1/06/2009, with due date of 24/06/2009. (Annexure A and B) :
  2. TUV SUD South Asia Private Ltd.
  3. Bureau Veritas (i)Pvt. Ltd.
  4. DET Norske Veritas.
  1. The Tender Enquiry is a 2 Part Bid (i.e.Technical & Commercial Bid, and Price Bid.), for which thefirst part was opened at 3.30 P.M. on 24/10/2009, by a team consisting of :
  2. Mr. Bipin Shah , Sr. Manager- Branded Fuels, RHQ
  3. Mr. Abhijit De, Sr. Manager, Concept Design and Training, RHQ
  1. The Technical & Commercial section of the Tender Enquiry mentioned in para 2 above,was opened in the presence of authorized representatives from the following organizations:
  2. TUV SUD South Asia Pvt. Ltd.
  3. Bureau Veritas (i) Pvt. Ltd.
  1. On opening the sealed envelopes received , it was found that the above 2 parties were the Bidders from whom Bids were received, and the Third party , DET Norske Veritas had not bid as at the time of Technical & Commercial Tender Opening.
  1. Subsequently, letter dated 25.03.2009 was received by Courier at our office from DET NorskeVeritas, vide which they had returned the original Tender Papers with out Bid .In the letter they regretted their inability to Bid, due to some other urgent commitments. (Annexure C).
  1. The evaluation Sheet for the 1st Part Bid is enclosed (Annexure D).
  1. Key Components of 1st Part Bid evaluation:

i)We had asked for I.T.C.C. Certificate from each Bidder, based on our earlier Tender Enquiry Formats.

ii)However, it is found M/s. Bureau Veritas has enclosed attested copy of Circular No 2/2004 from I.T. Department dated 10th February 2004 which states that Contractors are now not required to obtain I.T.C.C. for I.T. Department and there is no need to furnish such Certificates while submitting tenders. Bureau Veritas has instead submitted attested copy of their Permanent I.T. Account Number IDCard.

iii) Similarly, M/s. TUV SUD South Asia has enclosed an attested copy of their I.T. Return Certificate Acknowledgement for A.Y 2008-09, in lieu of their I.T.C.C.

iv) In view of I.T. Department Circular, a clarification regarding which has also been recd. at our C.O. (Annexure E), approval is requested to accept these 2 documents in place of I.T.C.C.

There is no other deviations sought vis- a vis Tender documents given to Bidder. Hence 1st Part of the Bid from the two Bidders, namely M/s. Bureau Veritas, and M/s. TUV SUD South Asia, is acceptable.

  1. I /We declare that I/We have no personal interest in the Companies/ Agencies participating in the Tender process.

APPROVE

In view of above, approval is requested to open the sealed Price Bid received from both the qualified Bidders, by a team consisting of 3members as given in Decision Rights and Authorities for Retail SBU Circular, dated 21.09.1998.

PROPOSED BY

SR. MANAGER- CONCEPT DESIGN & TRAINING, H.Q.

CONCURRED BY RECOMMENDED BY

DGM(RNP&RE)HQ GM(FIN.)HQ

APPROVED BY

ED (RETAIL) I/C