Part A
Annual Progress Report forPhase 2 of Social Welfare Development Fund (SWDF)
For Financial Year 20 / -
Note:
(a) The Annual Progress Report should be submitted to Subventions Section, Social Welfare Department, 38/F., Sunlight Tower, 248 Queen’s Road East, Wanchai, Hong Kong by the end of October 2014, 2015 and 2016 (and 2017 if applicable).
(b) The Evaluation Report instead of the Annual Progress Report should be submitted to Subventions Sections for the last financial year of Phase 2 by the end of October 2016 or 2017 (or 2018 if applicable).
Name of NGO (Code) / : / ( / )Part A – Overall Report
1. Approved Funding Allocation in Phase 2 (including IT and non-IT projects)
(a) Approved fund in the first round application / : / $(b) Approved fund in the second round application / : / $
(c) Approved fund in the final round application / : / $
(d) Total approved fund in Phase 2 [ (a) + (b) + (c) ] / : / $
(e) Funding allocation in each financial year / : / $ / (2013-14)
$ / (2014-15)
$ / (2015-16)
$ / (2016-17)
2. / Income and Expenditure for the Financial Year (20 / - / )
Particulars / $ / $
(a) / Balance of SWDF brought forward : / (a)
(b) / Allocation from SWDF during the financial year : / (b)
(c) / Interest received during the financial year : / (c)
(d) / Expenditure under SWDF during the financial year:
1. Expenditure for projects under scope A
2. Expenditure for projects under scope B(non-IT)
3. Expenditure for projects under scope B(IT)
4. Expenditure for projects under scope C
5. Expenditure for administrative support
Total expenditure during the financial year: / (d)
(e) / Balance[1] carried forward to the next financial year :
(e) = (a) + (b) + (c) - (d) / (e)
3. / Actual Expenditure for the Financial Year (20 / - / )
No. / Name of project[2]
(including expenditure on relief workers) / Approved budget
(20___-___)
($) / Actual expenditure[3]
(20___-___)
($) / Utilisation rate
%
Scope A – Training and professional development programme
Local T&D programmes
1
2
3
Sub-total of local T&D programmes
Outside-HK T&D programmes
1
2
Sub-total of outside-HK T&D programmes
(a) Total of Scope A / %
Scope B – Business system upgrading projects (including IT and non-IT projects)
Non-IT projects
1
2
IT projects
1
2
(b) Total of Scope B / %
Scope C – Studies aiming at enhancing service delivery
1
2
(c) Total of Scope C / %
(d) Administrative Support / %
Grand Total [ (a) + (b) + (c) + (d) ][4] / %
4. Declaration
We confirm that the expenditures listed in Part A, Part B and Part C under the SWDF have been spent in accordance with the requirements stipulated in SWDF Guidance Notes for Application, SWD’s approval letter(s) and the procurement of projects and services are in line with the procedures specified in the Lotteries Fund Manual.
Signature / :Name in Block Letter / :
Title / : / NGO Head / Board Chairperson
Date / :
5. Information of Contact Person
Name in Block: / Title:Telephone No.: / Fax No.: / E-mail:
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Part B-1
Part B-1 – / Training and professional development programmesfor the Financial Year 20 / -
(a) Number of participation of subvented staff / board members in approved T&D programmes
S/N / Name of the T&D programme[5] / Implementation period(mm/yyyy to mm/yyyy) / No. of subvented staff / board members participation[6]
Social[7] Work Staff / Junior Social Work Staff / Non- Social Work Staff / Staff sub-total / Board Member
(i) Long-term local T&D programmes (i.e. training over one year)
1
2
3
Sub-total of (i)
(ii) Short-term local T&D Programmes (i.e. training for or less than one year)
1
2
3
4
5
Sub-total of (ii)
(iii) Outside HK T&D programmes
1
2
3
Sub-total of (iii)
Grand Total [ (i) + (ii) + (iii) ]
(b) Headcount of subvented staff and board members having benefited from T&D Programmes
Item / No. of HeadcountSocial[7] Work Staff / Junior Social Work Staff / Non- Social Work Staff / Staff sub-total / Board Member
Headcount of subvented staff and board members having benefited from the T&D Programmes in 1(a) above
(c) Number of participation of non-subvented staff[8] in approved T&D programmes
No / Name of the T&D programme / Implementation period(mm/yyyy to mm/yyyy) / No. of non-subvented staff participation
Social Worker / Non-Social Worker / Sub-total
1
2
3
Total
(d) Approved relief worker employed in T&D programmes
Relief Worker / T&D programme(s) requiring the relief worker11 / Expenditure(daily wage
× duration)
($)
Post / Rank / No. / Daily Wage[9]
($) / Duration[10]
Total headcount of
relief workers: / Total expenditure:
(e) Detailed report for outside-HK T&D programmes (fill in for each completed outside-HK programme)
S/N in (a)(iii) of Part B-1 / Name of the outside-HK T&D programme(Please specify the destination city and country) / No. of participant
(by headcount) / Average expenditure per staff member
($)
(c) / Average expenditure per board member (after deducting 50% contribution)
($)
(d) / Total expenditure
[ (a)×(c)
+ (b)×(d) ]
($)
No. of staff
(a) / No. of board member
(b) / Total
Total: / Total:
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Part B-2
Part B-2 – / Business System Upgrading Projects (Non-IT)for the Financial Year 20 / -
(Please use separate sheet for each project)
(a) / Name of the project / :(b) / Objectives / :
(c) / Implementation period / : / from / (mm/yyyy) / to / (mm/yyyy)
(d) / Approved budget / :
(e) / Breakdown of actual expenditure for the financial year (excluding NGO contribution[9]):
No. / Expenditure items / Expenditure ($)
(i) / Total personal emolument for temporary staff employed, if any
(ii) / Payment to contractor, if any
(iii)
(iv)
(v)
Total (should tally with the amount reported in Item 3 of Part A)
(f) / Contribution from NGO:
No. / Item / Amount ($)
(i) / Total actual cost of the project (including NGO’s contribution)
(ii) / Total approved allocation
(iii) / Total contribution from the NGO [ ≥ (i) × 15% ]
Source(s) of contribution (please specify):
(g) / Breakdown of expenditure incurred in employing temporary staff[10], if any:
No. / Item
(i) / No. of staff employed:
(ii) / Monthly emolument per staff: / $ / $
(iii) / Duration of employment
(dd/mm/yyyy to dd/mm/yyyy):
(iv) / Post title & duties:
(h) / Name of contractor, if any:
(i) / Implementation progress (please “P” as appropriate):
□ / On schedule
Tentative completion date (please specify):
□ / Behind schedule
Please specify difficulties encountered and the revised work schedule:
(j) / Briefly list the tasks / activities carried out during the year:
(k) / Specify the areas upgraded / upgrading in the project:
(l) / Output/outcome evaluation:
(i) / Specify the output / outcome indicators.
(ii) / Evaluate the output / outcome after carrying out the system upgrading project
(to be completed after completion of the whole project)
(m) / Remark, if any
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Part B-3
Part B-3 – / Studies aiming at enhancing service deliveryfor the Financial Year 20 / -
(Please use separate sheet for each project)
(a) / Name of the study / :(b) / Objectives / :
(c) / Implementation period / : / from / (mm/yyyy) / to / (mm/yyyy)
(d) / Approved budget / :
(e) / Breakdown of actual expenditure for the financial year:
No. / Expenditure items / Expenditure ($)
(i) / Total personal emolument for temporary staff employed, if any
(ii) / Payment to consultancies, if any
(iii)
(iv)
(v)
Total (should tally with the amount reported in Item 3 of Part A)
(f) / Breakdown of expenditure incurred in employing temporary staff[11], if any:
No. / Item
(i) / No. of staff employed
(ii) / Monthly emolument per staff / $ / $
(iii) / Duration of employment
(dd/mm/yyyy to dd/mm/yyyy)
(iv) / Post title & duties
(g) / Name of contractor, if any:
(h) / Composition and operation of project steering committee formed to oversee the study[12] which
was carried out by temporary staff:
(i) / Implementation progress (please “P” as appropriate):
□ / On schedule
Tentative completion date (please specify):
□ / Behind schedule
Please specify difficulties encountered and the revised work schedule:
(j) / Brief description of the study:
Item / Description
Objectives of the study
Subvented service(s) covered in the study
No. of the subvented service unit(s) involved
Name of the subvented service units involved
Sample studied / Sample subjects (e.g. service users, carers) / Sample size
How far the study can enhance the existing service delivery
(to be completed after completion of whole study)
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Part C
Part C – / Joint Projectsfor the Financial Year 20 / -
(To be completed by the lead NGO; please use separate sheet for each project)
1. / Name of the joint project / :2. / Name of the lead NGO / :
3. / Contact person of the approved joint project
Name
Correspondence address
Telephone no.
Fax no.
4. / Names of other participating NGOs:
(a)
(b)
(c)
(d)
(e)
5. / Approved budget of the joint project / $
6. / Total expenditure of the joint project / $
7. / Total expenditure charged to SWDF after deducting the NGO’s contribution, if applicable / $
8. / Expenditure breakdown of each participating NGOs including Lead NGO:
No. / Name of participating NGO / Actual expenditure of individual NGOs
($)
(a) / Individual NGOs’ contribution[13], if applicable
($)
(b) / Total amount charged to SWDF for individual NGOs
($)
[ (a) – (b) ] / Source of contribution
(should not be LSG or LSG Reserve)
1. / (the Lead NGO)
2.
3.
4.
5.
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[1] The balance (whether surplus or deficit) for the financial year will be carried forward to the next financial year until the end of Phase 2. Any surplus by the end of the Phase is subject to claw back unless with prior approval sought from SWD. If any deficit is carried forward to the next financial year, the deficit should not exceed the balance of unallocated approved fund for the subsequent year(s).
[2] Please mark “#” after the programme if the programme is a joint project.
[3] The amount of NGO’s contribution for projects under Scope A and Scope B should be excluded from the actual expenditure.
[4] The total expenditure should tally with the amount disclosed in the NGO’s Audited Financial Statements.
[5] Please mark “#” before the programme name if the programme is a joint project, and mark “@” if any relief worker is employed to relieve subvented staff to attend the programme.
[6] “Participation” refers to the number of T&D programmes attended by a staff member, i.e. a staff member attending two T&D programmes is counted as two staff participations.
[7] Other than Junior Social Work Staff who joined the welfare sector after Year 2000.
[7]
[8] The number of non-subvented staff attending each T&D programme such as a sharing session, talk or seminar at no additional cost should not exceed 20% of the total number of enrolled participants in the T&D programme.
[9] Please specify the wage at daily rate only.
[10] Please specify the total days for employing relief workers.
11 Please specify the corresponding S/N of the relevant T&D programme(s) in Part B-1(a), e.g. if the relief worker is to relieve a subvented staff attending the outside-HK programme in (iii)1, then enter (iii)1.
[9] NGO is required to make a 15% contribution of programme expenses for system upgrading projects. The NGO contribution cannot be charged to LSG or LSG Reserve.
[10] Staff cost, if any, should be on project basis and non-recurrent in nature.
[11] Staff cost, if any, should be on project basis and non-recurrent in nature.
[12] NGOs may employ staff to carry out studies with the condition that proper mechanism e.g. project committees, be in place to monitor and oversee the operation of the studies.
[13] Only for outside-HK T&D programmes joined by board members under Scope A and for business system upgrading projects under Scope B.