Application for Organizing and Hosting

APPLICATION FOR ORGANIZING AND HOSTING

THE U.S.ADULT FIGURE SKATING CHAMPIONSHIPS

CLUB/ORGANIZATION INFORMATION

Name of Applicant Club(s) or Inter-Club Association______

Address:______

Please list the major competitions hosted by applicant club(s) or inter-club association in the last five years (international, nonqualifying and qualifying competitions only).

a)______

b)______

c)______

d)______

If awarded, will this competition be totally managed by the host club(s) or inter-club association? [ ] YES [ ] NO

If not, please list below the organization that will assist the host club(s) or inter-club association.

Name of Organization:______

Address:______

What type of organization is this (city, state, sports commission, etc.)?

______

How will the organization support this event, i.e., contributions of cash, value in kind services and/or products, manpower, etc.?

______

Please list the organization's experience with running figure skating events or similar sporting events:

a)______

b)______

This application was prepared by:

Name:______

Address:______

Daytime Telephone Number:______Email Address:______

Signature:______

Club or Organizational Affiliation:______

This application meets with the approval of the Board of Directors of the Applicant Club(s) or Inter-Club Association and Applicant is willing to submit further information if requested.

Signature:______

Officer's Name and Title:______

Address:______

Telephone Number:______

This application meets with the approval of the Board of Directors of the Applicant Organization and the Organization is willing to submit further information if requested.

Signature:______

Organization's Executive Director:______

Address:______

Telephone Number:______

Signature:______

If further information is needed regarding the application or accompanying documentation, please list below the person who should be contacted.

Name:______

Daytime Telephone Number:______Email Address:______

HOST CITY INFORMATION

Proposed Dates of Competition:______

Name of City:______

Average Temperature for month of event (high & low):______

Average Precipitation for month of event:______

Altitude:______

List any major activities or events scheduled to take place in the host city during the same time period as the U.S. AdultChampionships:

a)______

b)______

List community and volunteer resources proposed to help host and promote the U.S. Adult Championships:

a)______

b)______

VENUE INFORMATION

A. EVENTS ARENAS

Item Description / Competition Arena
Facility Name
Address
Contact Name
Telephone number/Email Address
# of Ice Surfaces (2 required)
Main Competition Surface/Secondary Competition Surface
Ice surface size
Facility Rental Cost/Cost Ice Per Hour
Seating capacity (both surfaces)
# of Zambonis
Can hockey lines be removed/covered?
Can ice be painted?
Can dasherboard advertising be covered?
# of dressing rooms
# of function rooms available
Does the arena have a Video Board/Jumbotron
Is an existing medical/training room available for use during the event?
Distance to hospital/emergency room?
Can food/beverages be brought in?
Is there paid parking? If so, what is the # of comp. parking spaces available for event staff
Are merchandise sales allowed that meet U.S. Figure Skating agreement specifications?
Item Description / Practice Events Arena
Facility Name
Address
Contact Name
Telephone number / Email Address
# of Ice Surfaces
Ice surface size
Seating capacity
# of dressing rooms available
Is an existing medical/training room available to use during the event?

ADDITIONAL ISSUES (Please provide additional sheets as needed to cover topics below)

Is there sufficient space at the main events arena for all event officials (includes announcers, music) to be seated rinkside with clear viewing lanes to all areas of the ice surface?

Does the main event arena have any permanent advertising that cannot be removed or draped? If yes, please provide a list of advertisers.U.S. Figure Skating has the right to request that the main competition venue have clean boards for these championships.

Please attach arena diagrams showing ice entrances/exits, zamboni entrance, back of house/event level, etc.

If the main event arena has a Jumbotron (or similar video screens) and matrix boards, will U.S. Figure Skating/LOC be able to use them throughout the competition at no charge?

In the event that the U.S. Adult Championships are televised/webcast live, will the main events arena waive the hook-up fee and provide power at no charge for the television trucks?

Will U.S. Figure Skating merchandise be able to be sold in the competition arenaat no cost to U.S. Figure Skating?

Is their sufficient space on the concourse for designated sponsor and vendor booth space? Will the competition venue/LOC provide U.S. Figure Skating and designated booth space as outlined in the agreement to host?

The previous questions summarize some of the requirements the Main Venue will need to meet or provide. Does the Main Venue agree to meet the above requirements if awarded the bid for the U.S. AdultFigure Skating Championships? [ ] YES [ ] NO

HOTEL INFORMATION

Item Description / Official Hotel / Secondary Hotel / Tertiary Hotel
Hotel Name
Address
Contact Name
Telephone Number
Email Address
# of rooms available
# of complimentary suites
# of complimentary rooms
# of doubles in block
Proposed rate(s)
Are rates guaranteed?
# available meeting rooms
Gym/pool
Guest parking available?
Cost of parking?
# of comp. parking spaces with in/out privileges available?
# of restaurants
Type of menus/PriceRange
Hours of operation
24 hour room service?
# restaurants near venues and hotels

ADDITIONAL ISSUES:

Please attach brochure information for all proposed hotels.

Discuss with the sales manager the challenge that lower advertised internet rates bring to the LOC and stress that the group rates need to be lower than all internet rates to promote booking through the room block.

Please provide an area map showing venue locations, hotels and nearby restaurants.

Please include a listing of available additional hotels in the area showing the number of rooms, room rates, and distances from the official hotels and rinks.

Will host hotelprovide all meeting space at no cost if it is utilized for event functions?

Will any complimentary parking be available at the hotel for official delegations? Explain.

Please attach a copy of the official hotel(s) contract.

TRANSPORTATION INFORMATION

Name of nearest airport
Major airlines serving area
Distance to proposed hotels from airport
Is transportation available from airport to hotels? If so, what is the cost?
Will complimentary transportation be provided for arrival and departure of Official Delegation, other officials, etc.?
Distance to competition arena from airport?
Distance to competition arena from hotels?
Will a shuttle system be provided between the hotels and venues?
Is there a potential traffic problem getting between the venues and hotels?

GENERAL INFORMATION

A. ADDITIONAL ATTACHMENTS

Please present the reasons why the U.S. AdultChampionships should be organized by the applicant club(s) and listed organization(s) at the facilities proposed.
Please attach a proposed LOC organizational chart including, if planned, outside organization involvement.
Please attach the resume(s) of the proposed Chair(s).

B. FINANCES

Please complete the enclosed "Preliminary Budget Form".

C. OTHER

5.If selected, the host/organizers will have to sign an agreement to host between the host/organizers and U.S. Figure Skating.

EMAIL PREFERRED: Pamela Crowley, U.S. Figure Skating Competitions Coordinator

Dr. Antonio Conte, National Vice Chair, Adult Competitions

U.S.Adult Figure Skating Championships

Preliminary Budget Worksheet

INCOME:

U.S. Figure Skating Grant______$25,000______

Entry Fees______

Admissions:

All-Event Ticket Packages______

Single Day Ticket Sales______

Practice Ice Fees______

Hotel Commissions______

Vendor Fees/Commissions______

Program Sales (Net)______

Program Advertising______

Merchandise/Souvenir Sales (Net)______

Sponsors (please detail):

Cash______

Concessions______

Competitor’s Party______

Other Social Functions (Ice Dance)______

Additional Coach Credentials______

Miscellaneous Income (please detail)______

TOTAL INCOME______

EXPENSES:

Officials:

Travel______

Lodging______

Meals______

Gifts______

Facilities Costs (including rental & labor):

Competition Arena______

Practice Rinks______

Carpentry (officials platforms)______

Dressing of Arena______

Signage______

Shipping Costs

IJS Equipment______

Trophies and Medals______

Miscellaneous______

Printing Costs:

Marketing/Promotional Materials______

Program/Scorebook______

Tickets______

Miscellaneous______

Accreditation/Registration

Credentials______

Technical:

Computers______

Copier/Fax Equipment______

Communications Equipment______

Furniture Rental______

Power/Phone Lines______

Office Supplies______

Miscellaneous______

Marketing:

Advertising______

Creative/Logo Development______

Telemarketing______

Public Relations______

Web Site/Internet______

Sponsor Expenses

Acquisition/Servicing______

Hospitality:

Arenas______

Hotels______

Special Events

Official’s Dinner______

Competitor’s Party______

Other Social Functions______

Gifts:

Competitors' Gifts______

Officials’ Gifts______

Administration:

Computers, Printers______

Meeting Expenses______

Information Systems______

Stationary______

Postage/Shipping Charges______

Telephone/Fax/Internet______

Local Transportation:

Automobiles______

Shuttles______

Medical:

Personnel______

Supplies______

Miscellaneous______

Volunteers:

Uniforms______

Miscellaneous______

Awards:

Trophies and Medals______

Flowers/Gifts______

Miscellaneous (please detail)______

TOTAL EXPENSES______

NET REVENUE (REVENUE LESS EXPENSES)______

PROPOSED DISTRIBUTION OF NET REVENUE

HOST CLUB (S)______

OTHER HOST ORGANIZATIONS______