Application for Financial Assistance – Guidance pages
Registering your trip on the University’s online Travel Log
Please note that it is mandatory for all Students to notify the University via the online Travel Log when they are travelling overseas in connection with University of York business.
Students wishing to take advantage of the University of York’s free Business Travel Insurance Cover must also register their trip on the Travel Log to activate this insurance. Further details about the on-line travel log can be found at the following link:
Travel Insurance
Where a PhD student is travelling overseas and the trip has a direct relationship with the student’s studies, the student will be eligible to apply for free travel insurance cover through the University’s Business Travel Insurance Policy. This can include attendance at conferences related to the student’s research, but the student’s supervisor must be aware of all trips and be satisfied that they are related to the student’s studies.
In order to activate the insurance cover, students must register the trip on the University’s ‘Travel Log’ and adhere to the University’s travel risk assessment requirements.
Further details about the University’s business travel insurance cover and the risk assessment requirements can be found at:
If you have any specific questions about the University’s business travel insurance cover, please email:
Travel Risk Assessment
Most trips on University business will present a ‘low risk’ however, it is still important that students are mindful of inherent dangers associated with all trips abroad. Students should therefore read the travel risk assessment guidance which can be found at the link below, and must acknowledge that they have considered the risks when completing the University’s Travel Log.
Student Expenses Claim Form - FAQ
4. I'm traveling overseas on University business - do I have to complete the University Travel Log Form?
The University has a duty of care for its staff and students and needs to know where they are when travelling overseas on University business therefore before travelling overseas you must register your trip by completing the on-line travel log form. Completing this travel log form also activates the University's business travel insurance cover for your trip, which is provided free of charge and is a comprehensive policy that is specifically underwritten for HE. Please note that staff and students who have not completed the travel log form will not be covered by the University's business travel insurance policy during their trip. Complete the form on-line at the following link:
5. I'm traveling overseas on University business - will I be covered by the University's Travel Insurance?
No - you will only be covered by the University's travel insurance policy if you have completed the travel log (see above).