Application for Change of Mode of Study

(Research Degree Programmes)

Notes to Students

  1. According to the University Grants Committee, non-local students are persons entering Hong Kong for the purpose of education with a study visa issued by the Director of Immigration of the Immigration Department of the HKSAR Government.
  2. Please complete Sections I & II of this form and submit it to the Chief Supervisor.
  3. Applications require the approval of the DRC/FRC Chair. I
  4. Applications that involve Change of Enrolment Type require the approval of the RC Chair.
  5. For Awardees of Hong Kong PhD Fellowship Scheme, the application for change of mode of study requires the approval of the RGC via the Research Office.
  6. For Teaching Company Associates, written consent to the change of mode of study from the Partner Company should be submitted together with this form.
  7. Full-time non-local students intending to take up full-time employment in Hong Kong are required to submit a copy of the work visa when applying for change of study mode to part-time.
  8. Part-time non-local students must apply to the Director of Immigration of the Immigration Department of the HKSAR Government for a study visa before the application for change of study mode to full-time can be considered.
  9. Upon the approval of the application, the Transcript of Studies shows the latest mode of study of the student.
  10. The information given in the form will be used only for the processing of this application.
  11. For students admitted in the 2017/18 cohort and before (i.e. admitted on 30 June 2018or before)

If the application is successful, a new Student Identity Card will be issued by the Research Office(RO) at a charge of HK$110. The old Student Identity Card shall be returned to the RO.

  1. For students admitted from the 2018/19 cohort onwards (i.e. admitted on 30 June 2018or before)

If the application is successful, a new Student Identity Card will be issued by the Academic Secretariat (AS) at a charge of HK$110. The old Student Identity Card shall be returned to the AS.

I.PARTICULARS OF STUDENT

Name / Student No. / R
Degree: / PhD / MPhil / (Please  as appropriate)
I am a Teaching Company Associate (TCA) and I have sought the Partner Company’s consent to the change of
mode of study via my Chief Supervisor. The written consent is enclosed. (Please as appropriate)
Department/School / Day-time Contact Tel No
Name of Partner Institution (if applicable)
I am a local student. / I am a non-local student. / (Please  as appropriate)
(Please see Note 1.)

II.APPLICATION DETAILS

Current mode of study / *Full-time/ Part-time
Future mode of study / *Full-time/ Part-time
Reasons for change
Proposed effective date / (day/month/year)
(Intended) Thesis submission date
Signature of Student / Date

III.RECOMMENDATION OF CHIEF SUPERVISOR (For Department Use)

Application is / Recommended. / Rejected. / (Please  as appropriate)

Please complete the following if this is an application for change of study mode within the normal period of study:

Part-time to Full-time: the funding required will come from ______(please specify the source).

Full-time to Part-time: the funding required for the student’s General Expenses (amount: HK$______)

and Conference Attendance (amount: HK$ ______) during the part-time studies will come from

______(please specify the source). Please provide justification(s) if no funding is allocated

to support the student’s General Expenses or Conference Attendance.

Signature of Chief Supervisor / Date
Signature of Chief Supervisorof Partner Institution
(Applicable for joint PhD students only) / Date

IV.DECISION OF THE DEPARTMENTAL RESEARCH COMMITTEE#

I *support / do not support the recommendation of the Chief Supervisors as stated in Section III above.
Signature
(*DRC / FRC / SB Chair)
Date

(#Note: If the DRC Chair is one of the supervisors, Section IV should be completed by the FRC / SB Chair)

V. CHANGE OF ENROLMENT TYPE (FOR RESEARCH OFFICE USE)

The Transfer of Mode of Study involves a Change of Enrolment Type from:

* Inside target / Within 40% cap. to Beyond 40% cap.

Beyond 40% cap. to Within 40% cap.

Checked by: ______on ______

VI. APPROVAL OF RC CHAIR (ONLY REQUIRED IF SECTION V IS COMPLETED.)

I **approve / do not approve the change of Enrolment Type as stated in Section V above.

Signature: ______Date: ______

RC Chair

(*Please  as appropriate)

(**Please delete as appropriate)

FormRC45

Feb2019