Enforcing the Underage Drinking Laws Programs

Enforcing the Underage Drinking Laws Programs

Organizing for Youth Involvement in Alcohol Compliance Check Operations

STATE OF CONNECTICUT

Dannel P. Malloy

GOVERNOR

Office of Policy and Management

Benjamin Barnes

April 2011

1.Introduction

Congress has called upon the U.S. Department of Justice’s Office of Juvenile Justice and Delinquency Prevention (OJJDP) to address the growing problem of underage drinking through the Enforcing the Underage Drinking Laws Program. Under this program, activities funded may include:

Statewide task forces of state and local law enforcement and prosecutorial agencies to target establishments suspected of a pattern of violations of state laws governing the sale and consumption of alcohol by minors.

Public advertising programs to educate establishments about statutory prohibitions and sanctions.

Innovative programs to prevent and combat underage drinking.

Grants have been made available to states and the District of Columbia to build these types of approaches into a state strategy.

The Office of Policy and Management and its Juvenile Justice Advisory Committee (JJAC) are responsible for the administration of the federal Enforcing the Underage Drinking Laws Program in Connecticut and have identified one competitiveproject area for funding for the period of June 1, 2011 through May 31, 2012. This application provides information and forms to apply for thisproject area.

2.Eligibility

Public and private non-profit organizations are eligible to apply for funds.

3.Application Due Date

Applications are due at the State of Connecticut, Office of Policy and Management, Criminal Justice Policy and Planning Division, 450 Capitol Avenue – MS#52CJP, Hartford, CT 06106-1379, Attention: Valerie LaMotteby 12 noon on Tuesday, May 3, 2011. Electronic or facsimile copies are not acceptable. Hand delivered applications will only be accepted the morning of May 3rdor by pre-arrangement with Ms. LaMotte. The original and one copy of the application must be received at the address above by the due date. Applications must be all white paper, 8½ by 11, clipped and not stapled or bound together.

4.Technical Assistance

Applicants who need technical assistance in preparing their grant applications may telephone Ms. Valerie LaMotte at 860-418-6316.

5.Performance Measures

Applicants should be aware that grantees under the Enforcing the Underage Drinking Laws Program will be required to collect and report the following data elements quarterly to the Office of Policy and Management.

a)Types of agencies involved in conducting compliance check operations.

b)Number and percent of OFF-premise establishments checked that were in compliance.

c)Number and percent of ON-premise establishments checked that were in compliance.

d)Number of adult citiations issued.

e)Number of youth citiations issued.

f)Educational activities relative to underage drinking best practices.

g)Number of youth involved in underage drinking enforcement activities.

h)Number of youth involved in other (non-enforcement) activities.

6.Program Description

Organizing for Youth Involvement in Alcohol Compliance Check Operations

Compliance checks are sanctioned law enforcement operations which allow police to monitor retailer compliance with liquor laws regulating the sale and or purchase of alcohol by minors. The Connecticut Department of Consumer Protection, Liquor Control Division works with community coalitions, local police departments and state troopers to coordinate and conduct compliance checks in both retail package stores and area restaurants and bars. Trained “minors,” who are both reliable and responsible and who attempt to buy alcohol, are an essential component to this enforcement team activity. Duties under this project area will include:

• Recruiting youth between the ages of 15 and 18 years, from across the state (for confidentiality and anonymity, youth are assigned in areas other than where they live, work or attend school).
• Providing training to youth regarding compliance check protocols and security procedures.
• Coordinating with Liquor Control regarding scheduling and conduct of compliance checks in collaboration with local police departments and or community coalitions.
• If needed, providing/arranging for transportation of youth to and from assignments.
• Maintaining a master roster with contact information for, and availability of, trained minors.
• Scheduling and confirming minor assignments.
• Providing adult staff to serve as additional team participant for most or all enforcement operations.
• Maintaining ongoing records of compliance check data and completing an annual report analyzing failure/compliance rates based on town specific and statewide results.

It is expected that there will be one grant award under this project area for an amount up to $55,000. The organization or agency funded for 2011/2012 will be eligible for up to two additional years of federal funding, at the same level, assuming federal funds are available and the project has demonstrated successful performance in the previous year(s).

7. Budget Information

Allowable/Unallowable Expenses

Applicants are encouraged to maximize the use of existing services by collaborating with other agencies. Grant funds must be used for services and expenses that are reasonable and directly related to the provision of the program. Construction and land acquisition are not allowable expenses.

Prohibition Against Supplanting of Funds

Funds from this program may not be used to supplant existing funds. Supplanting is defined as the use of grant funds in place of other funds currently budgeted for an activity and thereby reducing the expenditure of other funds for that activity. Supplanting can also be defined as removing other funds from an activity supported by grant funds with the effect that the activity is not increased or enhanced by the full value of the grant funds applied.

8. Application Content

Each application must be prepared in conformance with this grant application kit including the forms and page instructions. Note that detailed instructions for each page, if any, follow that page. Pages 1, 6, 7, and 11 must be completed on these forms using a typewriter or a copy of the form from the Internet. Pages 2, 3, 4, 5, 8, 9, and 10 allow the use of these forms or similar versions developed on the applicant's computer. To be considered complete, an application must be signed by an authorized official.

A project's activities and services must be explained and justified in detail in the application.

9. Review Process and Criteria

The applications that are determined by the staff at the Office of Policy and Management and the Subcommittee on Combating Underage Drinking of the Juvenile Justice Advisory Committee to best meet the criteria and requirements of this application announcement shall be recommended to the Juvenile Justice Advisory Committee for funding at their May 5, 2011 meeting. Each application will be rated based on the following criteria:

1. Responsiveness to program description and requirements.
2. Appropriateness and reasonableness of costs.
3. Maximum use of existing resources.
4. Overall feasibility of the proposed project.

The State of Connecticut reserves the right to make a larger or smaller number of awards,to make awards for less than the amounts requested, or to choose not to fund any applications from this solicitation.

All grant awards under this program are subject to the availability of federal funds under the Juvenile Justice and Delinquency Prevention Act of 1974 as amended.

Enforcing the Underage Drinking Laws Programs

Submit the following checklist with the complete application.

APPLICATION FORM

Page 1YES

Is the application signed by an authorized official?____

Are the phone numbers included for items 7 and 8?____

Is the applicant’s fiscal year entered in item 11?____

Page 2

Has the project narrative been presented in the order

requested in the instructions?____

Has each item required in the instructions been answered? ____

Pages 3, 4 and 5

Is the arithmetic correct on these pages?____

Has the budget preparer signed on page 4?____

Is there an explanation for each budget item in the budget____

narrative?

Pages 6, 7, 8 and 11

Has each page been completed and signed by a proper authority?____

Pages 9 and 10

Complete these pages only if the proposed budget

includes contractual items.____

Overall

Have one original and one copy been prepared for delivery

to the Office of Policy and Management?_____

OFFICE OF POLICY AND MANAGEMENT / FOR OFFICE USE ONLY:
CRIMINAL JUSTICE POLICY AND PLANNING DIVISION
GRANT APPLICATION FORM
Enforcing the Underage Drinking Laws Programs
4/11/11 / 1. Project Title
2. Full Legal Name of Applicant Agency / 3. Proposed Period of Award
Name: / June 1, 2011 to May 31, 2012
4. Project Area (underline one choice)
Organizing for Youth Involvement in Compliance Check Operations
Address:
5. Name of Official Authorized to Sign for Applicant Agency / 6. I, the undersigned, for and on behalf of the named
Name: / applicant agency, do herewith apply for this grant,
and attest that, to the best of my knowledge, the
Title: / statements made herein are true.
Address: / Signature______
Date______
(Please note signatures also required on pages 4,
6, 7, 8, 11 and 12, and 10 if applicable)
7. Project Director / 8. Financial Officer
Name: / Name:
Title: / Title:
Address: / Address:
Telephone Number: / Telephone Number:
FAX Number: / FAX Number:
E-Mail Address: / E-Mail Address:
9. Federal Employer Identification # (private agencies only) / 10. Audit: Date of last audit:
______- ______/ Time period covered:
State Code # (state agency grantees only): / 11. Application is for: ____New Project
12. Grant Funds Requested: / ____Continuation of Grant #:

13. Summary Project Description

Page 1 Instructions: FACE SHEET

Item 1Select a brief project title.

Item 2Self-explanatory.

Item 3.The beginning and ending dates proposed for the operation of the project. Has been completed for applicant.

Item 4Title of program under which funds are being requested. Has been completed for applicant.

Item 5Usually the chief administrator for the agency.

Item 6Signature of the person named in Item 5 and date of signature.

Item 7The individual with responsibility for implementing the proposed program, authorized to represent the agency to OPM-CJP. - please remember the telephone number.

Item 8The individual with responsibility for maintaining grant financial records and submitting these records to OPM-CJP on a timely basis.

Item 9Self-explanatory.

Item 10 Self-explanatory.

Item 11"New," an application which requests funds for a project which was not the subject of a OPM-PDPD grant in the preceding year. "Continuation," an application which requests OPM-PDPD funds for a second, or subsequent, continuing year of project operations. Enter grant number of preceding year grant.

Item 12Enter the amount of OPM-CJP funds requested in this application.

Item 13Typed, single spaced, concise description of the project--do not exceed the space provided. Note that this item is one of the first to be read by reviewers and will be shared with all JJAC members.

PROJECT NARRATIVE

Applicant:

Project Title:

______

INSTRUCTIONS ON NEXT PAGE

Use additional pages as necessary

Page 2

Page 2 Instructions:PROJECT NARRATIVE

In thirty (30) or fewer numbered, typed, double-spaced, 12 point or greater font on 8-½”x11” white paper with at least a ½ inch margin on all sides, please describe the proposed project using the format below. Only relevant and detailed letters of support will be accepted as an appendix. Other materials must be included in the project narrative. Enter the project title and the applicant agency at the top of each page. Use additional pages as required up to the maximum of 30. A similar format generated on applicant's computer is acceptable.

I.Goals/Objectives. Provide at least one goal statement of desirable future conditions that answers the question "What is this project trying to accomplish?" Provide at least three measurable objectives directly relating to the goal(s).

II.Project Strategy.

A.Target population—Describe the target population(s) for the project. Include numbers to be served and how the project will identify targeted individuals and/or organizations.

B.Activities—Describe project activities in which the target population will participate and/or which the project staff will conduct with requested funds.

C.Schedule/timetable—Present an action plan/timeline with activities and dates of implementation for both start-up and ongoing activities.

D.Anticipated obstacles—Describe anticipated obstacles to project implementation and how these obstacles will be addressed.

E.Involvement—Describe how those who will benefit most from the project will be engaged in active roles throughout the project.

F.Resources—Describe how under-used resources (places, people, things) will be tapped.

III.Applicant Organization. Provide information on the applicant organization, its history, current activities, and experience and expertise in operating similar programs.

IV.Data Collection/Evaluation. State your commitment to the collection and reporting of the required performance measures.

BUDGET ITEMIZATION
APPLICANT:
PROJECT TITLE:
A. PERSONNEL / TOTAL PROJECT BUDGET
Requested Funds
SALARIES TOTAL
B. FRINGE BENEFITS
CALCULATED AT______%
FRINGE BENEFITS TOTAL
C. TRAVEL
TRAVEL TOTAL
D. EQUIPMENT
EQUIPMENT TOTAL

Page 3

Page 3 Instructions: BUDGET ITEMIZATION

The proposed budget for the project is to be itemized on pages 3 and 4 of the grant application form. The budget should be for the proposed period of award specified in Item 3, Page 1 of the grant application form. Enter the project title and the name of the applicant at the top of the page. Enter funds requested in the proper column. A similar format generated on applicant's computer is acceptable.

A.Personnel

Job titles-identify personnel by job title i.e. project director, social worker, secretary. Use classified job titles if applicable.

Annual salary-enter annual salary for each position if appropriate. For non-salaried positions, enter wages for a year. Enter salaries total.

Percent time-enter percent of time that each person will work on the project, if appropriate.

Total project budget-equals annual salary multiplied by percent of time. Enter salaries total for requested funds.

Note: Personnel time and attendance records must be kept for auditing purposes.

B.Fringe Benefits

Enter the amount of anticipated fringe benefit expenditures for the personnel positions listed. Show the percentage used to compute this figure. (It is acceptable for fringe benefit costs to be identical to those granted to regular employees of the applicant agency.) Enter fringe benefits total for requested funds. Enter personnel total for requested funds.

C.Travel

Expenses for travel may include mileage, subsistence, registration or tuition costs for seminars or workshops, and lodging and transportation necessary for project staff training. Mileage expenses should be those normally allowed by the applicant agency, but must not exceed federal rates. The amount allowed per mile by the applicant agency must be stated on the budget itemization. Enter travel total for requested funds.

Note: Records of travel expenditures must be kept on file for auditing purposes.

D.Equipment

List all proposed equipment and the amount per unit. Equipment is tangible non-expendable personal property have a useful life of more than one year and an acquisition cost of $5,000 or more per unit. The cost for each item should include taxes, delivery, installation, and all other related charges, except the leasing or rental of equipment, which should be entered in Budget Category F. Consulting and Contractual. Detailed inventory records must be maintained on all equipment to allow for the exercising of proper controls and to expedite the grantee's filing of reports during and at the expiration of the period of award. Enter equipment purchases total for requested funds.

Note: Equipment with an initial purchase price of less than $5000 per item should be listed in Budget Category E. Supplies.

BUDGET ITEMIZATION
APPLICANT:
PROJECT TITLE:
E. SUPPLIES / TOTAL PROJECT BUDGET
Requested Funds
SUPPLIES TOTAL
F. CONSULTING & CONTRACTUAL
CONSULTING & CONTRACTUAL TOTAL
G. FACILITIES
FACILITIES TOTAL
H. OTHER
OTHER TOTAL
I. INDIRECT
INDIRECT TOTAL
TOTAL PROJECT COST
Prepared By______/ Title______
Signature______/ Date______
(PREPARER)

Page 4

Page 4 Instructions: BUDGET ITEMIZATION

The proposed budget for the project is to be itemized on pages 3 and 4 of the grant application form. The budget should be for the proposed period of award specified in Item 3, Page 1 of the grant application form. Enter the project title and the name of the applicant at the top of the page. Enter funds requested in the proper column. A similar format generated on applicant's computer is acceptable.

E.Supplies

Enter the item quantity and total purchase price. Consumable expenses include office supplies, postage, and reproduction and printing costs. Include equipment items with an initial purchase price of less than $5,000 per item. Enter supplies total for requested funds.

F.Consulting and Contractual

Contractual agreements are arrangements in which there is a written agreement specifying the provision of goods and services in exchange for financial reimbursement. Enter the type of service to be purchased and the fee or rate of payment intended. If known, please identify specific contractor and subcontractor agencies, amount of funds earmarked to each. Enter consulting and contractual total for requested funds.

G.Facilities

Indicate the actual cost of any rented or leased space, whether for office, residence or any other purpose. Enter facilities total for requested funds.

H.Other

Enter the cost for telephone service as well as for other anticipated expenditures that do not fit into the previous categories, i.e. books, periodicals. Enter other total for requested funds.

I.Indirect

Enter indirect costs, if any. Indirect costs may not exceed 5% of the total grant funds requested. Enter indirect total for requested funds.

Grant totals

Enter grant total. Enter name, title, signature and date for preparation of budget itemization.

BUDGET NARRATIVE

Applicant:

Project Title:

______

INSTRUCTIONS ON NEXT PAGE

Use additional pages as necessary

Page 5

Page 5 Instructions: BUDGET NARRATIVE

The budget narrative should provide the following information for each budget category: 1) a complete, but concise description of the item budgeted, and 2) how the costs for each item were derived. Enter the project title and the name of the applicant agency at the top of each page. Use additional pages as necessary. A similar format generated on applicant's computer is acceptable.