Annex 4: HEI ICI FINAL COMPLETION REPORT TEMPLATE

Annex 4: HEI ICI FINAL COMPLETION REPORT TEMPLATE

COMPLETION REPORT

<YEARS>

Prepared by:

Others involved or consulted:

Signature of the responsible person(s):

<name>

Approved by <project board>

Place and date:

Signature:

COMPLETION REPORT

Project:

Implementation period:

1. OVERVIEW OF PROJECT IMPLEMENTATION

1. SUMMARY

Brief summary of the activities and output during the year (comparing with the approved work plan) and delivery of means.

2. EFFECTIVENESS AND IMPACT

- Description of the projects purpose, results and how the project’s objectives have been achieved.

- Assessment of how the project’s results meet the project’s purpose. This should include an assessment of the impact of the project and its different activities during the year. Should be reported in relation to the long-term development goals of the project, and the priorities of Finnish development policy. Also describe possible negative impact of the project.

- In the assessment, please use the indicators that have been defined in the Project’s Log Frame.

- Changes in the project if any (explain deviation from the plan), and their justification, including assessment of problems and risks, and their effects on the project.

- An assessment of the need for adjustments to work plan or activities.

- Please attach proposals for changes for the planned activities and their justification (Request for a change form and new work plan or budget if needed)

3. EFFICIENCY AND RESOURCES

- Efficiency concerns the relation between the results and means i.e. whether the quantity and quality of results achieved justify the quantity and quality of means used. Efficiency is monitored using cost-based indicators.

- Efficiency assessment may also cover time use and use of human resource in the project implementation.

4. RELEVANCE

- Correspondence of the project with the present priority needs of the beneficiaries. Have there been any significant changes in the project relevance during implementation?

- Also add a description on how the project has addressed and contributed to the priorities of the Finnish development policy and the cross-cutting objectives.

- Other projects within the sector/country are addressed and possible synergies and cooperation measures described.

5. SUSTAINABILITY

Analyse factors ensuring sustainability of project work and results. This should include an assessment of changes in the sector policies and in the institutional framework.

6. LESSONS LEARNED

What was learned within the project and lessons learned for similar projects (particularly for Final Completion Report). Also describe challenges and how they were overcome.

7. PROJECT MANAGEMENT

This section shows the overall management of the project in terms of organization, modes of communication, representation of partner institutions, finance management and logistics.

- Transparency and accountability measures

- The names of the members of the Project Board

- Has the project received other funding and if yes, for which activities

- Who approved the expenses of the project in Finland

- Description of any requests for tender made in the project according to the procurement law and of acquisition of fixed assets

- How the transfers of funds were carried out between the partners in the south and the north

- How the internal reporting (e.g. travel reports) was carried out

- Where the project documents are stored

- Record of over-spending in any cost category by more than 5%

Challenges and Unexpected events faced, the potential changes they required and the remedies taken.

8. COMMUNICATION AND DISSEMINATION

Describe all dissemination measures during the implementation period and analyze the success or failure of the adopted dissemination strategy. In which ways have the project results been disseminated (please be specific, amount of copies of publication etc.)?

2. ACHIEVEMENT OF RESULTS DURING REPORTING PERIOD

HEI ICI projects must fall under the following Result Areas: (1) Improved quality and relevance of higher education; (2) Enhanced management, leadership and governance capacities in higher education institutions; (3) Improved information management in teaching and learning; (4) Strengthened role and relevance of the HEIs in development

PROJECT OBJECTIVE / PROGRESS TOWARDS THE OBJECTIVE (Please use Indicators) / COMMENTS ON OVERALL PROGRESS
(Results, critical issues, changes in project context)

Fill in to applicable extent:

EXPECTED RESULT 1 / PROGRESS ACHIEVED / COMMENTS ON OVERALL PROGRESS,
(CB methods used, critical issues, comments )
EXPECTED RESULT 2 / PROGRESS ACHIEVED / COMMENTS ON OVERALL PROGRESS
EXPECTED RESULT 3 / PROGRESS ACHIEVED / COMMENTS ON OVERALL PROGRESS

Please add or remove tables to the extent needed.

3. EXPERT WORKING DAYS

Please fill in the relevant parts of the table. For each expert, please explain what impact their input had.

NAME OF EXPERT
(Finnish/ Local) / FIELD OF EXPERTISE/ ROLE IN COOPERATION / DELIVERABLES PRODUCED / NUMBER OF WORKING DAYS USED
-

4. TRAININGS, WORKSHOPS AND EVENTS

TYPE AND OBJECTIVE OF EVENT / TITLE, LOCATION AND TIMING OF EVENT / DELIVERABLES PRODUCED / NUMBER OF PARTICIPANTS
-

5. PURCHASE OF EQUIPMENT OR SERVICES

Please also explain how the acquisitions helped achieve the results of the project.

EQUIPMENT / SERVICE / COST / PROCUREMENT METHOD (For any item over 15 000 euros) / IMPACT
-

6. PROJECT BOARD MEETINGS

Please describe in short the schedule and main decisions of the meetings.

7. OTHER ISSUES