12/13/01
ALVELEY AND ROMSLEY PARISH COUNCIL
Minutes of the Annual Meeting of Alveley and Romsley Parish Council, followed by an Ordinary Meeting, held on Wednesday 2nd May 2012 in the Arden Centre, Alveley, at 7.45pm, preceded by an Open Forum at 7.30pm
01. PRESENT
Cllr. F. D. Voysey (Chairman), Cllr. Ms. P. M. Barker, Cllr. Mr. R. C. Ford M.B.E., Cllr. Mrs. D. Parker, Cllr. Mrs. A. Preece and Cllr. Mr. R. Worton
02. IN ATTENDANCE
Mr. G. F. Hurry (Clerk), Cllr. Mrs. T. Woodward (Shropshire Council), Mr. G. and Mrs. H. Lampitt (landowners, Romsley)
03. OPEN FORUM
The Chairman welcomed members of the public to the Open Forum.
It was reported that there was a large advertising sign on the roof of the Royal Oak and a request was made for the Clerk to check if planning permission was required.
The Chairman gave information on the requirements for planning permission for the erection of satellite dishes. This depended on their location, size and whether or not they were in a conservation area. There was a query as to whether or not permission was required for the dish on the Three Horseshoes as it was in the Conservation Area. The Clerk reported that this had already been brought to the Enforcement Officer’s attention and it was understood that there was no requirement for permission.
It was reported that temporary fencing had been erected outside a house on Church Road for some work to take place. This was causing residents to walk into the road. It was agreed that the Housing Support Officer would be contacted.
04. ELECTION OF CHAIRMAN
Cllr. Barker nominated Cllr. Voysey to serve as Chairman for the year. This nomination was seconded by Cllr. Ford. There being no other nomination Cllr. Voysey was elected Chairman for the Year 2012-2013. Cllr. Voysey thanked members for electing him.
05. ELECTION OF VICE CHAIRMAN
Cllr. Ford nominated Cllr. Barker to serve as Vice Chairman for the year. This nomination was seconded by Cllr. Parker. There being no other nomination Cllr. Barker was elected Vice Chairman for the Year 2012-2013. Cllr. Barker thanked members for electing her.
06. TO RECEIVE THE CHAIRMAN’S DECLARATION OF OFFICE
The Chairman signed the Declaration of Office, which was received by the Clerk.
12/13/02
ALVELEY AND ROMSLEY PARISH COUNCIL
07. CHAIRMAN’S ANNOUNCEMENT
The Chairman announced that he had received a letter of resignation from Cllr. Mr. S. J. Matthews. He paid a warm tribute to the contribution of Cllr. Matthews to the Council and people of Alveley over many years as a Councillor, Vice Chairman and for his work as Chairman of the Play Area Committee. He recalled the time that Cllr. Matthews had given to ensuring that the play area was safe for children by his inspections and maintenance. Other members joined the Chairman in wishing Cllr. Matthews well. It was agreed that the Chairman would write a letter to Cllr. Matthews. The Clerk was requested to ask if Mr. Matthews wished to continue as a member of the Play Area Committee.
08. APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr. Mr. D. J. Cooper (personal business), Cllr. D. James (urgent school governors meeting) and Cllr. K. R. Stanton (holiday). (Cllr. Miss S. K. Reed had sent her apologies for absence due to work commitments by telephoning the Clerk after his departure from home for the meeting.)
09. TO FIX THE AMOUNT OF THE CHAIRMAN’S ALLOWANCE
The Chairman declined an allowance.
10. DECLARATIONS OF INTEREST ON ANY MATTER TO BE DISCUSSED
Cllr. Mrs. Preece declared a personal interest in agenda item 4. (Planning) Appln. No. 12/01722/FUL as she lives opposite the applicant.
11. REVIEW DELEGATIONS TO COMMITTEES, THE CLERK AND SHROPSHIRE COUNCIL
The Council reviewed its delegations to committees and the Clerk.
It was resolved that:
1. All references to a Finance Committee would be removed.
2. The Staffing Committee would consist of four members and under the committee’s delegated powers (7) that the Chairmen of the Council and Staffing Committee jointly authorise the Clerk’s holiday and notify the Council.
12. TO APPOINT/RE-APPOINT MEMBERS TO COMMITTEES OF THE COUNCIL AND OTHER BODIES
Members reviewed the current list and made a number of changes, which were minuted. The amended list is attached to the minutes.
13 REVIEW OF EXPENDITURE TO SHROPSHIRE COUNCIL FOR THE MANAGEMENT OF TUCKHILL COMMON
It was resolved that: the Council agreed a payment of £500.00 to Shropshire Council for 2012-2013 towards the management costs of Tuckhill Common.
12/13/03
ALVELEY AND ROMSLEY PARISH COUNCIL
14. REVIEW OF INVENTORY
An inventory had been previously circulated. The Clerk went through it and drew members’ attention to the value of assets being less than the insured value. This was because certain items such as street lighting columns were valued at a nominal £1.00 each, but were insured at replacement value.
It was resolved that: the Council noted the review of the inventory.
15. REVIEW AND CONFIRMATION OF INSURANCE ARRANGEMENTS
Details of the Council’s insurance policy had been previously circulated. The Clerk went through the policy and drew attention to such matters as the Council’s indemnity, coverage of financial risks and insurance of assets and the links to the Asset Register.
It was resolved that: the Council had reviewed its insurances and confirmed it was satisfied with the insurance arrangement.
16. REVIEW OF COUNCIL’S AND CLERK’S MEMBERSHIPS OF AND SUBSCRIPTIONS TO VARIOUS BODIES
A paper had been submitted on the Council’s and Clerk’s memberships and subscriptions.
It was resolved that: the Council agreed to maintain its membership of the Shropshire Association of Local Councils, Council for the Protection of Rural England and the Open Space Society. It agreed to pay the Clerk’s membership of the Society of Local Council Clerks.
17. REVIEW/ESTABLISHMENT OF POLICIES/PROCEDURES
It was resolved that: the Council would review its existing policies and procedures as they fell due and would consider adopting additional policies and procedures as necessary.
18. TO AGREE THE DATES FOR COUNCIL MEETINGS (JUNE 2012 – MAY 2013)
A draft calendar was considered. The calendar, with the amendment of February 4th to February 5th 2013 was accepted. The calendar is attached to the minutes.
ORDINARY MEETING
19. CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON TUESDAY 3RD APRIL 2012
It was resolved that: the minutes of the meeting held on Tuesday 3rd April 2012 agreed as a true and accurate record.
The Chairman signed the minutes.
12/13/04
ALVELEY AND ROMSLEY PARISH COUNCIL
20. NOTE RECEIPT OF THE MINUTES OF THE FOOTPATHS COMMITTEE HELD ON TUESDAY 20TH MARCH 2012
It was resolved to accept the minutes of the Footpaths Committee held on Tuesday 20th March 2012.
21. PARISH MATTERS
The Chairman, with the agreement of Members, suspended Standing Orders to allow Cllr. Mrs. Woodward to contribute.
1. Alveley Parish Annual Meeting
The Chairman reported that the turn-out had been disappointing but that no items had been brought forward. One item had been discussed. Those present said that they had appreciated the work carried out under the Highways Maintenance Contract.
2. Street lighting, highways and rights of way
Footpath from Adams Close to land to rear of Applecross House
The Chairman said that he was still receiving complaints that the footpath had been encroached on by the landowner. Cllr. Woodward confirmed she had received similar complaints. However, he said that this was a permissive path and that the landowner gave permission for people to walk on it and it was not a right of way. The Chairman said in his view there was also no problem for walkers in actually walking along the path. The Chairman hoped that the matter was now settled as Shropshire Council had fully investigated the situation and decided that the landowner has not acted improperly in any way. Cllr. Woodward said that the kissing gate at the top was going to be removed as the right of way was a bridleway.
Minor Highways Grant
The Clerk reported that a grant of £1500.00 had been received for 2012-13, although this was half that received in the previous year. He was concerned that there had been no notification that the grant was going to be reduced and the budget had been prepared on the assumption of a £3000.00 grant. The Chairman said that the sub-group would meet to make a recommendation to the Council as to what should be included in this year’s programme and how any shortfall might be met.
3. Parish Newsletter
It was reported that the newsletter had been delivered and Cllr. Barker said that only 60 now required posting. It was recognised that extra people were needed to deliver copies.
4. Alveley Recreation Association
Cllr. James was not present to give a report. The Clerk said that he had had an exchange of emails and letters with the Chairman of the Recreation Association concerning providing accounts from the sports clubs as part of any application for grounds maintenance. There was a brief discussion and it was confirmed that the Council required this information when it considered any application from the Recreation Association.
12/13/05
ALVELEY AND ROMSLEY PARISH COUNCIL
5. Queen’s Diamond Jubilee Celebrations
Cllr. Worton gave a report on the celebrations for 5/6/12. He said that there was a need for more volunteers on the day, particularly for organising the children’s games and sports. He also said that the Committee had asked the Chairman to present the commemorative coins to children as the Council had purchased them.
The Clerk said that the Romsley Jubilee Committee had asked for its event on Monday 4th June to come under the Parish Council’s umbrella as it was being organised by the Romsley Parish Meeting. This was because of insurance. The Clerk said that he would carry out a risk assessment and that it would not cost the Council any extra insurance premium. The Council agreed this.
6. Up-date on election of Councillor for Alveley
The Clerk gave an up-date on the process for election. He said that the Notice of Poll had gone up on all the Alveley parish notice boards. If no-one had called for a poll by 14th May the Council was free to co-opt a new councillor. It was agreed to place a Notice of Co-option for 28 days and the Council would co-opt a candidate at the July meeting.
7. Litter Pick
It was noted that this had been arranged for Saturday 19th May 10.00am – 12.00 mid day. It was agreed to meet at the Village Hall. Cllr. Woodward had arranged litter pickers, tabards and plastic sacks. She also offered to store bags in her garage for collection at the end. The Chairman thanked her for her help. He hoped as many Councillors and residents as possible would take part.
8. Matters brought to the attention of the Council not requiring a decision
There was a question as to whether Shropshire Council could provide dog fouling signs to go up on lamp posts.
22. PLANNING MATTERS
1. Planning Applications received
12/01585/FUL Hammer Hill Farm, Romsley Lane, Romsley, WV15 6HW
Erection of a satellite dish
The application was discussed and members decided there was some difficulty in deciding whether or not the size of the dish was within the allowed limits as no information was provided.
Recommendation to Shropshire Council: Support application provided the siting and size of the satellite dish complied with the regulations.
2. Planning Applications received since the Agenda closed
12/01722/FUL 21 Holmes Orchard, Alveley, WV15 6NX
Erection of a single storey rear extension and balcony on front
elevation
Cllr. Preece gave information that the proposed balcony would not overlook facing properties to any further degree than at present. She said that the increase in driveway would allow increased off-road parking, which would be of benefit in the area.
Having declared a personal interest she took no part in the discussion or decision.
Recommendation to Shropshire Council: Support
12/13/06
ALVELEY AND ROMSLEY PARISH COUNCIL
3. Planning Applications decided under powers delegated to the Clerk
The Clerk, having consulted four Councillors on each of the applications below made the following recommendations to Shropshire Council
12/01406/FUL 2 Birch Grove, Alveley, WV15 6LA
Erection of extension and conservatory to rear elevation
Recommendation: Object – the proposal increases the footprint by an excessive amount.
12//01420/FUL 2 Whittal Close, Alveley, WV15 6PF
Erection of a two storey extension to side elevation
Recommendation: Object – the proposal will provide an insufficient space between it and the neighbouring property for maintenance and will render a side window in that property ineffectual. A proposal to increase the size will have the effect of turning two sets of semi-detached houses into a terrace of four. This will be out of keeping within the immediate area.
The decisions were noted.
4. Planning Decisions received
11/05738/FUL Applecross House, Alveley, WV15 6NB
Erection of a steel portal framed agricultural building for
Housing livestock
Decision: Withdrawn by applicant
12/00118/VAR 6 Birch Grove, Alveley, WV15 6LA
Removal of planning condition attached planning permission
11/04802/FUL (first floor side window to be non opening and