All Areas Are Kept Clear of Litter, Frequent Patrols Clearing Litter

All Areas Are Kept Clear of Litter, Frequent Patrols Clearing Litter

Date: / Assessed by: / Validated by: / Location: / Assessment ref no / Review date:
Task / premises:
Name & brief details of your event
Activity / Hazard / Person(s) in danger / Existing measures to control risk / Risk / Result
Pedestrian access onto and around the Campus. / Incidental injuries, slips, trips and falls. / Residents
Visitors /
  • All areas are kept clear of litter, frequent patrols clearing litter.
  • Manual Handling training for staff asked to perform tasks.
  • Bags & bins to be emptied on a regular basis to prevent overfilling, Porters on site until 1900hrs
  • PPE - Gloves to be worn and safety footwear.
  • Enforce no cycling, riders to dismount.
  • No skate boarders.

Manoeuvring vehicles / Risk of collision, related fractures, cuts, sprains, crush. / Residents
Visitors /
  • No vehicle movement on site except during set up and de-rigging.
  • Posts restricting access to …….. via Reception in place and locked.
  • No moving vehicle on site once event starts.

Temporary power suppliers including generators and fuel / Shocks, burns and explosion / Residents
Visitors /
  • No petrol generators allowed on site.
  • Contractors to produce Risk Assessments for operating and fuelling generators.
  • All temporary supplies from buildings to be RCD/RCB protected, University Estates and Services to install and approve installations.
  • All rides to be RCD/RCB protected.
  • Sound & DJ equipment to be RCD/RCB protected.
  • University Estates & Services Electrician on site until 8pm.

Crowds/Audience safety / Crushing
Anti-social behaviour
Gate crashers / Residents
Visitors /
  • No previous history of disorder or violence at the event.
  • SIA trained door staff to be deployed.
  • Existing University Security shift staff to be supplemented.
  • Licensing – Temporary Event Notices in place if applicable.
  • All University staff not on shift to be clear of site/bars by 2000hrs.
  • No alcohol to be consumed by University staff during shift, including breaks.

Sound Checks / Long & Short term damage to hearing.
Annoyance to neighbouring residences / Residents
Neighbours /
  • Environmental Health Officers will be present during sound checks and will monitor the event from xxxx hrs – xxxx hrs
  • No external music allowed after xxxx hrs
  • DJ’s and Sound mixers to have effective noise limiters operating.

Toilets/Sanitary / Hygiene and welfare issues.
Lack of cleanliness / Residents
Visitors /
  • Toilets in Bars and Amenity areas to be cleaned and maintained during the event by Residences Domestic staff.

Event Control / Accidents
Evacuations etc
Drunkenness / Residents
Visitors /
  • All University Security operatives are trained 1st Aiders.
  • Contact maintained with University Security, Campus Reception and Campus Duty Manager via digital radios on University frequency.
  • Campus Reception to have details of:
  • University Emergency Incident Manager
  • Campus Duty Manager
  • Residents Association Presidents
  • Pastoral Staff
  • Responsible sales of alcohol by staff and refuse sale of alcohol to any individuals who appear drunk.
  • No sales or payment in kind of any alcohol on site other than from University licensed Bars.
  • University Security to liaise with and escort emergency services from perimeter of site to incidents.
  • In the event of evacuation Campus Duty Manager? Who are they? to use DJ/PA equipment and to announce that the event is cancelled, all staff on site to assist with directing people away from incident and or off site.
  • Adequate number of emergency evacuation marshals identified in the event of an emergency.

Unauthorised and dangerous items / Glass
Weapons, knifes etc
Drugs / Residents
Visitors /
  • Existing measures in place apply, the University Student Code of Conduct and Disciplinary Procedures, University Security to involve GMP as and when required.
  • Bars use disposable plastic glasses during the day and switch to polycarbonate inside the bars in the evening.
  • All drinks decanted into plastic/polycarbonate glasses.

Insurance and General Health & Safety / Duty of Care
Accidents leading to possible claims / Residents
Visitors /
  • All Residents Associations to produce current University approved Insurance Policies in place with minimum of £5m liability to the General Manager.
  • All performers, artists, contractors and operators of rides to produce Insurance Policies (£5M liability) and Risk Assessments prior to the event starting, include method statements where applicable i.e. building stages etc. to the General Manager.
  • Plans showing the locations of stalls, rides, stages, sound equipment, tentage and vending to be agreed by General Manager.
  • Xxxx to be escorted by University Security when transporting cash from Stalls to safe.
  • Bars to use approved University safes and procedures in place.

Barbeques (BBQ)
Salad Bars
Ice Cream Vendor / Explosion, Burns, scalds, biological hazards associated with food prep and handling / Residents
Visitors /
  • Other than Ice Cream vendor no catering, food or beverages to be sold, given in kind or produced on site other than by qualified FoodonCampus Catering and Bar staff.
  • Ice Cream vendor to produce all necessary Food handling and City Council certification on set up, Food Services Manager to inspect and approve.
  • No BBQ’s on site other than those operated by FoodonCampus catering staff.
  • FoodonCampus Catering Department Risk Assessment for use of Gas BBQ’s to be adhered to.
  • Regular monitoring of temperatures, records to support. Safe disposal of foodstuffs following food service.
  • Staff are to use PPE provided, safety shoes, chef’s whites, hats and oven gloves/cloths. Containers not to be overfilled.
  • Use appropriate long handled utensils.
  • Regulate temperatures
  • Ensure staff are trained in operation of equipment
  • Use of wet floor signs if spillages occur. Spillages cleaned immediately.
  • Staff must wait for equipment to be cool before cleaning to reduce risk from burns.
  • Chemicals to be used as per data sheet. Training given for use of chemicals on induction.

Risk L= Low M=Medium H=High A=Acceptable Result : T = trivial, A = adequately controlled, N = not adequately controlled, action required, U = unknown risk

Risk Evaluation Matrix

This matrix may assist you in evaluating the risks posed by your event and its component parts.

Example 1: An attendee being run over is a possible hazard. This is a RARE occurrence but can be FATAL in its worst case. Using this matrix this gives the level of risk as MEDIUM.

Example 2: Slips and trips can occur FREQUENTLY with event attendees, with the result possibly being MAJOR INJURY in its worst case. Using this matrix gives the level of risk as HIGH.

Severity / Fatal / Major Injury / Moderate Injury / Minor Injury / Trivial Injury
Very Common / HIGH / HIGH / HIGH / MEDIUM / LOW
Occasional / HIGH / MEDIUM / MEDIUM / LOW / LOW

(Risk Matrix and Examples provided by Eversheds)