STATE OF NORTH CAROLINA

REQUEST FOR PROPOSALS

TITLE:SHEREE LANE

ISSUE DATE:September 12, 2005

ISSUING AGENCY:Cleveland County Planning Department

Sealed Proposals subject to the conditions made a part hereof will be received until 4:00 p.m. September 23, 2005.

All Bids will be opened at that time.

SEND ALL PROPOSALS DIRECTLY TO THE ISSUING AGENCY ADDRESS AS SHOWN BELOW:

DELIVERED BY US POSTAL SERVICE / DELIVERED BY ANY OTHER MEANS
Cleveland County Planning Department / Cleveland County Planning Department
PO Box 1210 / 311 East Marion Street
Shelby, North Carolina 28151 / Shelby, North Carolina 28150

IMPORTANT NOTE: Indicate firm name on the front of the sealed proposal envelope or package, along with the date for receipt of proposals specified above.

Direct inquiries concerning the bid process to:Bill McCarter704-484-4947

INTRODUCTION

Cleveland County is requesting bids for the reconstruction and paving of Sherre Lane, a residential subdivision street.

BACKGROUND

Property owners abutting Sheree Lane have petitioned the county to participate in an assessment program established by the Cleveland County Board of Commissioners. Streets in subdivisions, which were approved, and a plat recorded with the Register of Deeds after September 30, 1975 must be improved to meet the current standards of the NCDOT Secondary Roads Council, before the street(s) can be accepted for state maintenance. Each property owner abutting the street will be assessed an equal portion of the total project costs incurred by the county to improve the street.

SCOPE OF WORK

  • All labor, equipment, and materials required to reconstruct and pave the street(s) in accordance with NCDOT “Subdivision Roads-Minimum Construction Standards” as amended.
  • Relocation and repair of all utilities damaged during construction.
  • Replacement of any driveway pipe not in compliance with NCDOT standards.
  • Construction Inspection certified by registered Professional Engineer (NCDOT requirement)
  • Verification of compliance with Environmental Regulations (NCDOT requirement)

THE PROCUREMENT PROCESS

The following is a tentative schedule describing the process by which a firm will be selected to provide services.

September 12, 2005Request for Proposals (RFP) is issued.

September 23, 2005Proposals due by 4:00 pm in a sealed envelope or package.

October 4, 2005Present Petition and Bids to County Commissioners

November 1, 2005County Commissioners hold a Public Hearing to consider adopting the Assessment Resolution. After the Commissioners agree to make the assessment, the bid may be awarded.

Bidders are cautioned that this is a request for bid, not a request to contract, and the County reserves the unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of the County.

PROPOSAL

Total Project Costs / $

Total Costs shall not exceed the maximum amount for all work to be performed and must be clearly indicated under this heading.

EXECUTION OF PROPOSAL

By submitting this proposal, the potential contractor certifies the following:

  • An authorized representative of the firm signs this proposal.
  • It can obtain insurance certificates as required within 10 calendar days after notice of award.
  • The cost and availability of all equipment, materials, and supplies associated with performing the services described herein have been determined and included in the proposed cost.
  • All labor costs, direct and indirect, have been determined and included in the proposed cost.
  • The bidder has visited and is aware of prevailing conditions associated with performing these services.
  • The bidder will provide a performance bond if awarded the contract.

Therefore, in compliance with this Request for Proposals, and subject to all conditions herein, the undersigned offers and agrees, if this proposal is accepted to execute a written contract.

COMPANY: ______

ADDRESS: ______

TELEPHONE: ______FAX: ______FED ID#______

E-MAIL: ______

Principal Place of Business if different from above:______

BY: ______TITLE: ______DATE: ______

(Signature)

ACCEPTANCE OF PROPOSAL

BY: ______TITLE: ______DATE: ______

THIS PAGE MUST BE SIGNED AND INCLUDED IN YOUR PROPOSAL