December 2011

AFG standard RFI questionnaire

Asset management company

Asset management company:
Sales contact:
Position
E-mail
Phone number
Fax number
Address
Web site

1

I - General information about the company

  1. Description of the company (and its activities)

1 / Name
2 / Legal form
3 / FoundationDate
4 / Registration number (RCS)
5 / Main location
6 / Other locations
7 / Licensed activities
8 / Regulator
9 / Number and date of registration
  1. Positioning and strategy of the management company

10 /
  • Present the investment philosophy adopted by the company

11 /
  • Describe the strengths of the company (specialisations/expertises/ flagshipstrategies/etc)

12 /
  • Provide a brief history of the company

13 /
  • Explain the sustainability commitments that have been taken by the company

  1. Assets under management[1]
  • Breakdown of AUM by asset class[2]:

N(T-1)[3] / N-1 / N-2 / N-3
Number of portfolios (funds+ mandates+ compartments) / AUM (million euros) / Number of portfolios (funds+ mandates+ compartments) / AUM (million euros) / Number of portfolios (funds+ mandates+ compartments) / AUM (million euros) / Number of portfolios (funds+ mandates+ compartments) / AUM (million euros)
14 / Equity
15 / Fixed income
16 / Money market
17 / Balanced
18 / Alternative
19 / Others(provide details)
20 / Total
  • Breakdown of AUM by type of client

N(T-1)1 / N-1 / N-2 / N-3
21 / Corporate including corporate saving plans
22 / Multimanagers, structurers (Banks and financial institutions)
23 / Institutions (Insurance, pension funds, foundations…)
24 / Individuals (distribution and networks)/IFA/Private banks
25 / Others (provide details)
26 / Total AUM (million euros)
  • Breakdown of AUM by geographic area[4]:

N(T-1)[5] / N-1 / N-2 / N-3
27 / USA / Canada
28 / Eurozone
29 / Europe ex. Eurozone
30 / Asia/Pacific
31 / Global
32 / Total AUM (million euros)
33 / Emerging
  1. Capital structure of the company/Financial data

34 /
  • Main shareholder(s)

35 /
  • Describe any significant changes in the capital structure over the past 5 years.

36 /
  • Indicate whether the company (or the group) is listed. If yes, specify where.

  • Description of financial data or business development plan if the asset management company has existed for less than 3 years.

Shareholders equity / Debt[6] / Turnover / Net income
37 / Year N-1
38 / Year N-2
39 / Year N-3
  1. Rating and certification

40 /
  • Providethe credit rating of the parent company (if applicable).

41 /
  • Specify the rating of the management company andthe rating agency

42 /
  • Providethe certifications obtained by the management company (GIPS, SAS 70, ISAE3402...)

  1. Professional civil liability insurance (PCL)

43 /
  • Indicate the insurance company, when existing.

44 /
  • Specify the nature of the PCL, when existing.

45 /
  • Specify the maturity date.

  1. Certification of accounts

46 /
  • Provide the names of the management company’s auditors.

47 /
  • Report if the company has changed auditors overthe past 3 years. If yes, specify the reason.

  1. Organisation and Human Resources

48 /
  • Present the organisation chart of the management company and identify senior managers.

49 /
  • Provide the resumeof key people: the management board (COMEX) + head of investment strategies.

50 /
  • Provide the resumeof the head of research and the head of risk control.

  • Total staff at 31/12/xxxx by functions (if available):

Position / Management company employees
Year N-1 / Year N-2 / Year N-3
51 / Total[7]:
52 / Portfolio managers
53 / Research and analysts
54 / Traders
55 / Risk control
56 / Compliance
57 / Legal
58 / Middle Office (transaction processing and holdings)
59 / Reporting and Performance
60 / Back office – Fund administration
61 / Marketing and Development/Sales/Client service/Communication
62 / IT and Organisation
63 / Human Resources/Facilities
64 / Finance (accounting and management reporting)
65 / Periodic control/audit
66 / Others
  1. Organisation and IT architecture security

67 /
  • Briefly describe ITorganisation and security.

  1. Business Continuity Plan (BCP)

68 /
  • Briefly describe your Business continuity plan

69 /
  • Specify how frequently it is tested

  1. Main partners/providersfor infrastructure and control activities

70 /
  • List the functions/services that are outsourced.

71 /
  • Provide details of your third-party providers

II – Investment team

  1. Organisational structure

72 /
  • Please present the investment management teams’organisational chart (with the staff number of each team where appropriate)

  1. Breakdown of dedicated investment management staff

73 /
  • Additional comments on the number of investment management employees (for example, by function - fund managers, asset allocation research, financial analysts, credit analysts, SRI analysts, traders - by type of management, by asset class ...)

74 /
  • Provide details of the main changes over the last 3 years (change of CIO, recruitment / creation of new teams, turnover of management teams ...).

  1. Management organisation

75 /
  • Provide the nameand the role ofChief Investment Officer(CIO)

76 /
  • Describe the role of investment committees.

77 /
  • Describe the investment process (if it is unique) or a reference framework of the main investment processes.

  1. Compensation structure for investment professionals

78 /
  • Describe the policy implemented to retain the key people (cf. questions 49 and 50 if necessary).

79 /
  • Detail the method of compensation of fund managers and analysts.

  1. Organisation of research department(s)

80 /
  • Describe the tasks carried out by the research department

81 /
  • Detail means.

  1. Voting policy

82 /
  • Describe the proxy voting policy.

  1. Trading Organisation

83 /
  • Describe the trading organization and systems.

84 /
  • Describe your best execution and fair allocation procedures.

85 /
  • Specify the criteria used for broker selection.

86 /
  • Does the company use CSAs (commission sharing agreements)?

III –Risk and compliance

  1. Organisation

87 / Please provide the organisation chart for the risk and compliance departments. How independent are they from portfolio management teams?
88 /
  • Staff breakdown (market risks, compliance, operational risk)

89 /
  • Team heads resumes

90 /
  • Risk management policy

91 /
  • Risk committee description

92 /
  • Incident processing and monitoring

  1. Risk management

93 /
  • Please describe the risk management department’s roles and tasks (by type of risk).

94 /
  • Please describe the main indicators and systems used to monitor risk (ratio monitoring, market risks, operational risks)

95 /
  • How often are risks controlled on portfolios?

96 /
  • Please describe the interaction between risk management and portfolio managers

97 /
  • Please present escalation procedure

  1. Compliance, internal control and internal audit

98 /
  • Please describe organisation and roles of compliance, internal control and the internal audit teams

99 /
  • Has the firm been sentenced by any regulatory body over the last 3 years?

100 /
  • Please describe procedurestoensure compliance with therules of professional conduct by employees (monitoring, statement control, personal transactions follow-up).

101 /
  • Specify whether parts of these functions are outsourced.

102 /
  • Please list the lawsuits brought by legalentitiesthat have led to definitive condemnation over the last 3 years.

103 /
  • Please describe the rules concerning anti-laundering and their application

104 /
  • Please describe the rules concerning late trading and market timing

105 /
  • Does the company organize regular compliance training for its employees?Has the company a code of ethics?

106 /
  • Describe conflict of interest policy (department in charge, mapping, mitigating measures…)

IV- Administration and Middle-Office

107 /
  • Please describe your middle-office and back-office organisation, tasks and systems.

108 /
  • Please provide the name of your administrator/valuation agent(s).

109 /
  • Please indicate name(s) / address(es) of your firm’s custodian(s).

110 /
  • Please provide a flow chart showing relations between the asset management company, the custodian and the administrator/valuation agent.

111 /
  • Please describe control procedures for outsourcedservices (i.e. valuation agents / custodians / etc.)

V - Reporting and client service

112 /
  • Please describe the reporting and client service organisation, systems and team.

113 /
  • Please describe your capacity to customize such reports (i.e. Solvency II, integration of investors’ constraints, etc.)

114 /
  • Please describe the different types of reports available.

Links to documents

  • Link to company presentation documents
  • Login/password if necessary

1

[1] Avoid master-feeder double counting to assess AUM.

[2] Asset classes represent the investment universe of the portfolio.

[3] Provide the data as at the end of last quarter, when available.

[4] Describe breakdown methodology (strategy of the portfolio management, issuer nationality, place of listing…).

[5] Provide last quarterly data, when existing.

[6] Bank loans, partners’ current accounts, notes and other debt not related to current operations.

[7]Specify main employment contracts.