ADMINISTRATIVE EVALUATION FORM

FOR

ACADEMIC DEPARTMENT HEADS

(To be completed every year.)

Department Head's Name:

Department:

Evaluator's Name:

Evaluator's Title:

Date of Appraisal:

Date of Last Appraisal:

Part 1 - Personnel Responsibilities

Part 2 - Financial Responsibilities

Part 3 - Internal and External Developmentand Promotion of Courses and Programs

KEY TO ACHIEVEMENTS COLUMN:

E = Exceeds Standards

M = Meets Standards

D = Does Not Meet Standards

N/A = Standard does not apply

11/93
PART 1 - PERSONNEL RESPONSIBILITIES

TASKS / STANDARDS
Satisfactory performance indicated by: / ACHIEVEMENTS
1.Leadership / 1A.Exhibiting leadership skills in providing direction, organization, coordination, and continuity to department's effort
1B.Exhibiting motivational skills that encourage staff to collaborate productively, seek to further professional development, and to maintain effective working relationships
1C. Appropriate delegation of tasks e.g. committee assignments, curriculum- related issues
1D. Prompt counseling of staff regarding individual issues, professional or personal, which impede performance / 1A.
1B.
1C.
1D.
2.Evaluation of Classroom Instruction
(Full-time and day adjunct faculty) / 2A.Timely and complete classroom observations and follow-up with written summary of performance and evaluation / 2A.
3.Promotion and Tenure / 3A.Ongoing communication regarding procedures and deadlines to all eligible candidates
3B.Proper implementation of promotion and tenure procedures / 3A.
3B.
4.Recruiting of Faculty/ Staff / 4A.Coordinating with Program Chairs and appropriate faculty and administrators regarding specific staffing needs
4B.Timely initiation of personnel requests with Academic Dean
4C. Effective implementation of search procedures as established by the college Office of Human Resources
4D. Effective preparation and forwarding of reporting documents related to job searches / 4A.
4B.
4C.
4D.
5.Evaluation of Non-Teaching Personnel (NTE's), Civil Service Staff, Evening and Summer Supervisors) / 5A.Initiating and completing established procedures according to stated cycles
5B.Reviewing and discussing observations which are delegated to another staff person
5C. Submitting reports to the appropriate College office per established time line / 5A.
5B.
5C.
TASKS / STANDARDS
Satisfactory performance indicated by: / ACHIEVEMENTS
6.Evaluation of Faculty / 6A.Ongoing availability to meet with faculty, formally and informally, during the academic year to celebrate performance and resolve problems
6B.Timely completion of PDR form in accordance with established guidelines / 6A.
6B.
7.Negotiating Concerns / 7A.Timely and fair handling of student grievances within established guidelines
7B.Acknowledging intra-departmental concerns and negotiating realistic, workable solutions
7C. Ongoing communication/consultation between the department head and the appropriate campus office(s) / 7A.
7B.
7C.
8.Coordination of College-Wide Student Appraisal of Teaching Program / 8A.Developing an intra-departmental strategy for timely distribution and collection of student appraisals of teaching
8B.Timely evaluation and review as per established guidelines
8C. Consulting with staff responsible for the supervision of adjuncts regarding outcomes of student evaluations / 8A.
8B.
8C.

PART 2 - FINANCIAL RESPONSIBILITIES

TASKS / STANDARDS
Satisfactory performance indicated by: / ACHIEVEMENTS
1.Anticipation of Needs / 1A.Accurate estimate of requirements
1B.Realistic requests for equipment, supplies, etc.
1C. Realistic and complete goals
1D. Pursuing grant funding for special projects / 1A.
1B.
1C.
1D.
2.Budget Preparation / 2A.Proper allocation of budget requests
2B.Proper distribution of requests among college and grant funds
2C. Timely and complete submission of budget documents
2D. Proper justification of requests
2E.Proper correlation of requests to goals / 2A.
2B.
2C.
2D.
2E.
3.Expenditure of Funds / 3A.Prompt and detailed purchase orders
3B.Charging to proper accounts
3C. Proper reasons for purchase
3D. Appropriate and complete budget transfers
3E.Prompt return of receiving reports
3F.Proper bid/state contract procedures
3G. Regular review of accounts and end- of-year follow-up
3H. Use of proper supply sources / 3A.
3B.
3C.
3D.
3E.
3F.
3G.
3H.
4.Inventory / 4A.Carefully compiled and maintained inventory
4B.Proper storage of equipment and supplies
4C. Proper maintenance and repair of equipment and supplies
4D. Proper identification and disposal of obsolete and worn-out items
4E.Proper handling of hazardous materials
4F.Reasonable knowledge of inventory plus location of same / 4A.
4B.
4C.
4D.
4E.
4F.
5.Staff Involvement / 5A.Proper involvement of department personnel in department financial matters
5B.Proper involvement of necessary college personnel in department financial matters
5C. Proper delegation of budget responsibilities to Program Chairpersons / 5A.
5B.
5C.

PART 3 - INTERNAL AND EXTERNAL DEVELOPMENT AND PROMOTION OF COURSES AND PROGRAMS

TASKS / STANDARDS
Satisfactory performance indicated by: / ACHIEVEMENTS
1.Student Recruitment Efforts / 1A.Appropriate departmental/program representation at area high school career days and at college nights
1B.Articulation with Curriculum Advisory Committees to identify potential new training areas, programs, and/or courses
1C. Ongoing dialog with College offices and external organizations to identify potential, new student populations / 1A.
1B.
1C.
2.Course and Program Information / 2A.Updating existing informational materials that are disseminated externally and in-house
2B.Initiating/overseeing development of new documents as needed
2C. Coordinating preparation of program proposals for the Curriculum Committee and the State.
2D. Monitoring the updating of Course Summaries on the required cycle / 2A.
2B.
2C.
2D.
3.Relations with Transfer Institutions/ Accrediting Agencies / 3A.Establishing course by course and/or program-based equivalencies with transfer institutions or accrediting agencies in conjunction with the Associate Dean for Curriculum and Instruction
3B.Attending annual meetings, conducting research and working with Academic Affairs to report activities to accrediting bodies as required / 3A.
3B.
4.Development and Assessment of Alternative Credit Options / 4A.Supplying requested proficiency examinations to the Registrar in a timely manner
4B.Scoring and reporting of results of Proficiency Examinations within three working days following administration
4C. Reporting the outcome of evaluation of Credit for Life Experience, portfolios, etc. to the Registrar's Office in a timely manner
4D. Providing input to the Registrar's staff re: DCC equivalencies for work done elsewhere / 4A.
4B.
4C.
4D.

TO BE COMPLETED BY DEPARTMENT HEAD:

I have reviewed this evaluation and discussed it with the Dean.

Comments:

______

Department Head’s SignatureDate

(Signature does not necessarily mean agreement with appraisal.)

TO BE COMPLETED BY THE DEAN OF ACADEMIC AFFAIRS:

I have evaluated the employee and discussed the evaluation with him/her.

______

Evaluator's SignatureDate