AACE Board of Director’s Meeting Minutes
Tubac, AZ

June 21, 2013


Call to Order, President, Frank Sanchez 7:35am.

Roll Call

·  Apache – Not Present

·  Cochise – Karen Riggs

·  Coconino – Randy Ryan

·  Gila – Steve Sanders, Mike Gillette

·  Graham – Michael Bryce

·  Greenlee – Phil Ronnerud

·  La Paz – Tom Simmons

·  Maricopa – John Hauskins

·  Mohave – Nick Hont

·  Navajo – Bill Bess

·  Pima – Al Fermawi

·  Pinal – Scott Bender

·  Santa Cruz – Not Present

·  Yavapai – Tim Stotler

·  Yuma – Frank Sanchez, Roger Patterson

·  Associates – Board Member Not Present

·  AACE – Sheila Hamilton, Getting it Done

Secretary Report – Karen Riggs

The meeting minutes from January 11, 2013 were reviewed. John Hauskins made a motion to approve, Bill Bess made a second to the motion, there was a vote and the motion was carried.

Treasurer Report – Karen Riggs

Tim Stotler made a motion to accept the report into the record as presented, John Hauskins made a second to the motion, there was a vote and the motion was carried. It was noted that county engineers that need financial assistance to attend meetings should contact the President for scholarship inquiries.

NACE Report – Ferrin Crosby (absent) No report submitted. Frank Sanchez noted that the NACE board of directors will be meeting at the western region meeting in Laughlin, NV.

Old Business

·  Strategic Plan –

1.  Tim Stotler and Michael Bryce will follow up with each committee chair and/or responsible person for each category and report back to the board at the next meeting. No update since January Meeting.

2.  Section EC-02 Assigned to John Hauskins and Sheila Hamilton, deadline April 1st. Completed.

3.  Section A1-05 Assigned to John Hauskins

4.  Section SE-02 Assigned to Larry Bruce. Each county to identify 5 topics for future meetings. Completed.

·  By-Laws Update – Frank Sanchez presented a draft of new bylaws. Please review and have your comments back to Frank by July 26, 2013. Frank will look into changing the by-laws procedures so a mail in ballot is not required to amend them.

·  2013 Meetings – Sheila Hamilton reported the following dates for upcoming meetings.

November 6-8, 2013 – River Palms Resort, Laughlin

February 13-14, 2014 – Prescott Conference Resort, Prescott

New Business

·  Laughlin Golf Event Sponsorships – Ed Smith presented a budget for the golf tournament to review. Ed was looking for more sponsorship to the event in the amount of $830. A couple of options were provided by Ed. Motion by Tim Stotler to approve the golf tournament and sponsorships budget. Tom Simmons second the motion. Motion carried.

·  Western Regional Meeting November 6-8, 2013 River Palms. A teleconference will be setup to finalize the agenda. Sheila to look into reserving the Aquarius for 2015. John Hauskins has a new project delivery guidelines manual he can present at the conference. Sheila to setup a call.

·  June 2014 – Sheila Hamilton will research several locations and report back to the executive committee.

·  Dale Miller met with Greg Smith, City Engineer. The city engineers are interested in meeting with the county engineers as a roundtable at a future meeting. Dale will work with Sheila and he will be the liaison with the city engineers to hold a roundtable at the February 2014 Prescott meeting.

·  Mike Bryce reported the technical committee discussed the topic of chip seal and looking at the double chip. Have some tests/research done. John Hauskins will do some research and he will collaborate with the pavement vendors.

·  Steve Sanders has an Asphalt Zipper. If anyone wants to have a demonstration contact Steve.

There being no further business, the meeting adjourned at 8:25am.