MINUTES

December15, 2016

A regular meeting of the Town Board was held on December15, 2016 at 7:00 p.m. in the Town Hall Auditorium.

Item 1 – Roll call. Those present and answering roll call: Trustees;Heid, Isbell, Moos, Rohn, and Mayor Ross. Trustee Winter appeared after roll call. Absent: Trustee Daniels and Attorney Rocklin. Mayor Ross proposed amending the agenda by moving Item 5-Citizen comments/questions up to Item 3 to accommodate the citizens in attendance. Trustee Moos moved to amend the agenda,seconded by Trustee Isbell. Motion carried 4-0.

Item 2-Review of the Minutes of the November17thmeeting. TrusteeMoos moved to approve the November17thminutes as written, seconded by Trustee Heid. Motion carried 4-0.

Item 3 –Citizen comments/questions. Callie Moos of 110 Walnut Avenue, appeared before the board with a request to consider budgeting some money for holiday decorations for the new Town Square and move the current Christmas tree located by the Benjamin Eaton Statue over to the square and purchase two more trees for the other sidewalks. Gary stated that next year there will be landscaping done by the three sidewalks, with trees on each side. The small ground lights have receptacles for future lighting for the trees so will look totally different next year.

Cheryl & Richard Mawson of 515 Cheyenne Avenue and Nicholas Iverson of 509 Cheyenne appeared to receive an update on what’s being done regarding the flooding issue in their area, such as expanding the drainage system and some type of detention pond. Mayor Ross reported that the town’s engineer is researching possible solutions to this problem. Gary provided some information regarding the cost involved with this project. Currently the town would be looking at approximately $500,000 to increase the drainage pipe for two blocks and put a detention pond in place. The money is not in the budget for 2017 because of the new stop light being installed. The Mawsons and Mr. Iverson are very disappointed and don’t understand why the town isn’t doing something much sooner to alleviate the problem. The area in question has been in the flood zone until recently. Until the Haythorn Farm develops there is no quick fix for the problem. The town’s staff and engineer will continue working on a solution to the flooding issue. The pipeline has been cleaned to allow more flow of water. Mawsons suggested the alley behind them be looked at for regrading. Mawsons also said this is the third year in a row they have had to replace their furnace and water heater due to flooding. Mayor Ross suggested the parties consider purchasing flood insurance to help with the cost of replacements due to flooding.

Item 4–Resolutions: 2016-11: Setting Water Rates for 2017; 2016-12: Adjusting the 2016 Budget; 2016-13: Summarizing Revenues and Expenditures for 2017; 2016-14: Appropriations for 2017. Gary reviewed the scheduled increase of charges for the water rates. Resolution 2016-11 increases the rate to $32.68 for the first 4,000 gallons of water, and then an additional $5.25 for each 1,000 gallons used thereafter. The water rate for Bulk Water at the Water Station or Hydrants will be $10.25 for each 1,000 gallons. The new rates will be effective January 1, 2017. Trustee Winter moved to adopt Resolution No. 2016-11, seconded by Trustee Heid. Motion carried 5-0.

Resolution No. 2016-12 – Appropriating additional sums of money to defray expenses in excess of amounts budgeted for the town, was reviewed. Trustee Moos moved to adopt the resolution, seconded by Trustee Rohn. Motion carried 5-0.

Resolution No. 2016-13- Summarizing expenditures and revenues for each fund and adopting a budget for 2017, was reviewed. Trustee Rohn moved to adopt the resolution, seconded by Trustee Isbell. Motion carried 5-0.

Resolution No. 2016-14 – Appropriations for 2017 was reviewed. Trustee Moos moved to adopt the resolution, seconded by Trustee Winter. Motion carried 5-0.

Item 5 – Liquor license renewal: Season Liquor (402 Oak Avenue). Chief Mueller stated no negative reports had been received on Season Liquor Store. Clerk Bagley reported all paperwork was in order. Trustee Moos moved to approve the renewal, seconded by Trustee Heid. Motion carried 5-0.

Item 6 –Reports.

Chief Mueller provided an update of activities in the police department.

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Gary announced that Gene Smallwood, owner of Gene’s Barber Shop, requested two 30 minute parking spots to help some of his senior customers’ access his shop. It seems parking is an issue in that block of First Street. Concluding discussion, the Board was in favor of trying the two 30 minute spots to see how it works out.

Gary reported he and Jeff have met with CDOT regarding the overlay through town this summer on Highway 85 (Oak Avenue). Gary asked for a price estimate on replacing the sidewalk from the 10 block of Oak Avenue and Collins Street to the corner of Second Street and Highway 85. CDOT will be replacing the curb and gutter also. The projected start date will be around April or May of 2017.

Gary is attending meetings along with 4 other entities regarding the Water Treatment Plant to be done when the NISP project is completed.

Trustee Moos provided an update on the MPO meeting, since he attended in Trustee Ross’s absence.

Mayor Ross provided an MPO update announcing that he is now the executive director of the organization. Mayor Ross also suggested a work session be scheduled for the spring to review the Comprehensive Plan. Mayor Ross also announced the Eaton was named the #2 safest community in Colorado.

Jeff presented a proposed reservation form for the board’s review regarding rental of the Town Square Shelter & Fire Pit. The form has also been sent to CIRSA for their review and Jeff is waiting to hear back from them regarding any liability issues. The matter will be discussed further at a future meeting. The fire pit will be turned on for the holidays between the hours off 6 - 9 p.m. Friday, Saturday and Sunday.

Trustee Rohn provided a status report on the progress of the Recreation Center building.

Item 7 –Adjourn.As there was no further business the meeting was adjourned at 7:58 p.m.

Erika C. Bagley, Town Clerk