WSLS Main Menu

WSLS Main Menu
This slide shows the proposed Individual Student Update screen. The ‘Former Race’ will be displayed only if a value exists in the selected match.
All data entry screens in the WSLS will have a similar layout. Screens on which data is displayed, but may not be modified or entered, will include the short text description of the race key rather than the two-part question.
WSLS records where enroll date = exit date do not need to be modified to add the answer to the 2 part question.
To enter Race Key after confirmation either Individual Student Update or an EUT file upload will be required before CD or CC records associated with the enrollment period may be locked in the ISES.
Every student record that is added or modified for any reason after 7/1/2010 will require response to the 2 part race / ethnicity question.
Your district may not have this information for exited students.
The old race code may not be entered.
If your district is aware of any students requiring Historic Enrollment Insertion, then these students should be corrected prior to 6/30.
If your district is aware of students with multiple WSNs, then send these to the WSLS / ISES Help Desk as soon as possible, http://www.dpi.wi.gov/lbstat/wslsdupl.html.
You will not be allowed to process any students placed in the ‘Students with Possible Matches’ prior to 7/1/2010. These students may be identified easily as the value in the ‘Race/Ethnicity’ column will be missing.
We are purposefully leaving these records in the table so that districts may identify these students and re-enter them properly.
Click the ‘Remove’ icon to the right of the student record in the ‘Students with Possible Matches’ pane of the ‘Match Summary’ screen of the ‘Match Review – File Upload and Mass Student Entry’ function.
Response to the 2 part race / ethnicity question will be required for the subsequent district even when the exit date in the subsequent district is within 2009-10.
Your district may not have this information for exited students.
The old race code may not be entered.
Your district may not have this information for exited students.
The old race code may not be entered.
Mass Student Entry: If the race key is missing from any student in the student list, then the ‘Submit All’ icon will not appear and the student list may not be submitted. These students may be identified easily as the value in the ‘Race/Ethnicity’ column will be missing. Response to the 2 part race / ethnicity question will be required and may be entered within MSE.
Mass Student Transfer Request: If the race key is missing from any student in the student list, then submission of the list will fail. All students missing race key must be removed. Response to the 2 part race / ethnicity question will be required and must be entered either by file upload or manual entry. The student must be exited or transferred either by MST, manual entry or file upload.
Mass Student Exit: Students missing race key will not be exited and will remain on the Student List.
If your district has been entering this information into your local SIS throughout 2009-10, then you must perform an Exit / Update after 7/1 to load the new race / ethnicity into the WSLS.
If your district has been gathering the new race/ethnicity, but not storing it electronically in your local SIS, then you must enter this information into your local SIS and upload it to the WSLS.
If your district does not have a local SIS which is able to export data to the WSLS, then you will need to update all continuing students either manually or with the WSLS ‘Race / Ethnicity Code Set Conversion’ function.
Maintaining, Collecting, and Reporting Racial & Ethnic Data – http://dpi.wi.gov/lbstat/datarac.html
Race / Ethnicity - http://dpi.wi.gov/lbstat/dataracgdr.html
Districts should continue to submit data in the existing five racial/ethnic groups listed below for 2009-10.
Race / Ethnicity - http://dpi.wi.gov/lbstat/datarac.html
DPI Race / Ethnicity Crosswalk - http://dpi.wi.gov/lbstat/doc/dpi_race_ethnicity_crosswalk.doc
Hispanic/Latino (A person of Cuban, Mexican, Puerto Rican, South or Central
American, or other Spanish culture or origin, regardless of race.)
American Indian or Alaska Native (A person having origins in any of the original peoples
of North and South America (including Central America), and who maintains tribal affiliation
or community attachment.)
Asian (A person having origins in any of the original peoples of the Far East, Southeast
Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.)
Black or African American (A person having origins in any of the black racial groups of
Africa.)
Native Hawaiian or Other Pacific Islander (A person having origins in any of the original
peoples of Hawaii, Guam, Samoa, or other Pacific Islands.)
White (A person having origins in any of the original peoples of Europe, the Middle East, or
North Africa.)
Race and Ethnicity Data Collection FAQ – http://www.dpi.wi.gov/lbstat/dataracfaq.html
Three tutorials regarding race / ethnicity are available at http://www.dpi.wi.gov/lbstat/datarac.html:
Collecting race/ethnicity data by districts and schools
Identification by district or school staff
Reporting race/ethnicity data
The U.S. Department of Education considers Hispanic/Latino an ethnicity and not a racial group. The second part of the question refers to what the USDOE considers racial groups. Someone who is Hispanic or Latino can be of one or more of the racial groups indicated in the second part of the question. For example if someone is Mexican, but their ancestors came from Spain, they may be considered white. If their ancestors were indigenous people, they may be considered American Indian, or they may answer that they are both. They should self-identify with one or more.
RACE: division by ancestry
ETHNICITY: social differentiation
The rationale the USDOE uses for the 2-part question is that with a one-part question, Hispanic/Latinos were under-identified.
See Updated FAQs about Race & Ethnicity regulations on the Kansas website. http://www.ksde.org/Default.aspx?tabid=100&action=cat&parentID=835
This answer was not formulated by the US Department of Education or the Wisconsin Department of Public Instruction, but Kansas has been collecting the data for over a year and has some experience in answering this question.
A Spanish version of the letter to parents and the 2-part question is posted, http://www.dpi.wi.gov/lbstat/datarac.html
We suggest that district policy dictate identification by school and district. One administrator per school should be designated to make identification.
There is confusion regarding phrase “…and who maintains tribal affiliation or community involvement” within the definition of American Indian/Alaskan Native.
The key point to remember is that the regulations call for SELF-identification. If the parent identifies with a tribe, they may respond that they are American Indian. You do not have to prove that you are a descendant of a member of a federally recognized tribe.
In other programs, individuals may have to prove to the Bureau of Indian Affairs with the appropriate documents that they are a descendant or prove to their tribe that they have enough blood quantum.
According to the U.S. Department of Education, only SELF-identification is necessary.
DPI is not requiring districts to re-identify all students for this year. DPI recommends re-identifying all students.
Best practice is to maintain the original paper record at the location where it was received (school or district).
Allowing parents or students to update race / ethnicity information electronic, i.e. via a web site, is acceptable, but history of such electronic transactions must be maintained for 3 years.
When there is litigation, a claim, an audit, open records request or other action involving the records, original responses (electronic or manual) must be retained until completion of the action.