University of Georgia Cooperative Extension

University of Georgia Cooperative Extension

FOUNDATIONS PROGRAM

In-County Orientation Checklist by District Extension Director

(Initiated within 30 Days, Completed within Four Months)

Name: ______County: ______

District: ______Date Employed: ______

Date(s) Discussed: ______

DISCUSSION TOPICS / COMMENTS/OBSERVATIONS/
FOLLOW-UP
ORGANIZATION/POLICIES
CAES Policies http://www.caes.uga.edu/intranet/policy/index.html
County Operations Policies http://www.caes.uga.edu/intranet/coextopr/index.html
o  Organizational Charts http://www.caes.uga.edu/administration/images/orgchart_color.pdf
http://www.caes.uga.edu/intranet/coextopr/structure/documents/organizationchartforCAESExtension.pdf
o  Chain of Command
o  EEO/AA/CR/ADA http://www.caes.uga.edu/unit/abo/hr/
Grievance Procedure
Civil Rights Documentation
o  Non Discrimination / Non-government Organizations
o  CAES Incident Reports http://www.caes.uga.edu/intranet/policy/section5/05-01.html
o  Extension / County Bank Accounts & County Funds Policy
http://www.caes.uga.edu/intranet/coextopr/reporting/documents/2012CountyFundsPolicyMarch2012.pdf
o  Handling Funds for Professional Organizations – not recommended
o  User Fees – when to charge and when not to (professional development and technology fees)
o  Professional Scheduling Policy http://www.caes.uga.edu/intranet/coextopr/pdfs/workschgl.pdf
RELATIONSHIPS/ROLES
o  Handling Mail – postage and mailing samples
o  Office/Staff
o  Managing Classified Employees
o  Roles (State, District, County, Associate, Etc.)
·  County Extension Coordinator (pdf)
·  County Extension Agent (pdf)
·  County Extension Secretary (pdf)
·  4-H Program Assistant (pdf)
·  County Extension Associate (pdf)
o  Organizational Principals http://www.caes.uga.edu/intranet/coextopr/pdfs/extprinciples.pdf
o  County Delivery System http://www.caes.uga.edu/intranet/coextopr/pdfs/codeliverysys.pdf
o  UGA CES/Ft. Valley State University
o  UGA CES/Independent Organizations
o  Georgia General Assembly – stay neutral in all politics – no lobbying
o  University System Board of Regents
o  Teamwork - 4-H Assignments
LEGAL
http://www.hr.uga.edu/policies-procedures (Human Resources)
http://legal.uga.edu/olapol.html (Legal Affairs)
o  Small Business Transaction Disclosure
o  Drug and Alcohol Use
o  Georgia Tort Claims Act
o  Discussions with Attorneys
o  Open Records Requests
o  Whistle Blower Protection
o  Legal Documents (Subpoenas, Summons)
o  Motor Vehicle Liability
o  Professional Liability
o  Sexual Harassment
o  Handling Sensitive Issues http://www.caes.uga.edu/intranet/policy/section5/05-01.html
CAREER DEVELOPMENT
o  Mentoring Opportunities
o  Professional Image
o  Performance Improvement Process
o  Professional Development Opportunities
o  Public Service Career Ladder
o  Advanced Degrees/Study Leave
http://www.caes.uga.edu/intranet/coextopr/policies/documents/GraduateStudyforExtensionFaculty.pdf
o  Tuition Assistance Program http://www.reg.uga.edu/facultyStaffServices/tap
o  Professional Associations
o  Salary Adjustments – merit based
o  When You Feel Overwhelmed
o  Internal Moves
o  Faculty ID