THE OFFICIAL PROCEEDINGS OF THE ZACHARY COMMUNITY SCHOOL BOARD
HUMAN RESOURCES AND FINANCE COMMITTEE
STRATEGIC PLANNING MEETING
TUESDAY, SEPTEMBER 22, 2015
The committee meeting was called to order by Mr. Hubie Owen at 5:00 p.m. on Tuesday, September 22, 2015 at 3755 Church Street, Zachary, Louisiana.
Invocation was led by Mr. Marty Hughes.
Board Finance Committee Members in Attendance: Hubie Owen, Donna Grice, Marty Hughes, Heidi Vessel
Board Member(s) Absent: Gaynell Young
Other Board Members in Attendance: Beth Kimmell
Finance Staff & Community Advisory Members in Attendance: Gordon Robertson, Yolanda Williams, Misty Cook, David Lorfing, Brent Fuselier
Advisory Member(s) Absent: Oletha Anthony, Tonya Cola, Melissa Moore
Board Human Resources Committee Members in Attendance: Ann Watkins, Donna Grice, Gwen Fuselier, Heidi Vessel
Board Member(s) Absent: David Dayton
Human Resources Staff & Community Advisory Members in Attendance: Gordon Robertson, Yolanda Williams, Martha Davis, Sharon Turner
Advisory Member(s) Absent: Onslow Hall
Others in attendance: Scott Devillier, Aeneid Mason, Patrick Jenkins, Rose Kennedy
The following items were discussed:
The strategic plans for both committees were presented in draft form. The vision and mission statements were reviewed, and the representatives agreed with the statements as follows:
Finance –Mission Statement: The Zachary Community School District, through the Business Department, will maintain adequate revenue in order to provide resources necessary to ensure that students receive a high quality education.
Finance – Vision Statement: The Zachary Community School District, through the Business Department, will:
· Manage all of the financial assets of the school system to provide for adequate revenue for each school year;
· Adopt and manage balanced budgets;
· Provide for an adequate fund balance for long-term financial stability; and
· Ensure compliance with applicable federal and state laws and regulations.
The Human Resources – Vision Statement: The Zachary Community School District’s Human Resources Department shall be recognized as a preferred employer and provider of quality service to all stakeholders while providing a culture where all employees thrive and excel in the learning environment.
Human Resources - Mission Statement: The mission of Zachary Community School District’s Department of Human Resources is to provide an environment that supports and develops all district staff through:
· leadership, direction and planning for organizational development, certification, recruitment, screening, attracting and retaining a well-qualified staff;
· fostering an environment of diversity;
· effective orientation, guidance, training, and professional growth opportunities that promote individual success and overall value to Zachary schools;
· a safe and orderly working environment;
· inspiration and encouragement for a high level of employee morale through recognition, effective communication and constant feedback;
· salary and benefits administration; and
· policies and procedures that ensure compliance with federal and state laws.
Finance goals were discussed (see attached). The committee agreed to implement those listed below:
A. To maintain a minimum reserve level of 20% of the current year revenue to ensure that the ZCSB is financially stable now and in the future.
B. To secure additional funds, services, and equipment for the ZCSD from grant funds.
C. To ensure financial transparency through expanded stakeholder communication.
D. To maintain a strong investment portfolio which provides additional needed revenue.
E. To ensure proper accountability for all school board assets as evidenced by the ZCSD balanced annual asset report.
F. To achieve an unqualified opinion (highest rating) annually on external audit reports.
The “Where We Are” section of the strategic plan for finance was reviewed. Auditing standards, MFP allocations, expenditures and revenues, property tax, and federal and state grants were discussed stating that the information included represents the district’s standing as of May 2015 (see attached).
The final segment of the finance discussion included the Action Plan, reviewing activities, person(s) responsible, and the method of evaluation and timeframes (see attached).
Human Resources goals were discussed (see attached). The committee agreed to implement those listed below:
A. To recruit, employ and retain a sufficient number of the best qualified professional and support staff to fulfill their roles and responsibilities and support the purpose and direction of the system, individual schools and educational programs as evidenced by academic, staffing and evaluation data.
B. To provide a staff compensation and benefits program sufficient to recruit and retain qualified employees as evidenced by staffing and recruitment data and compensation rankings.
C. To provide high quality professional development for employees based on academic results, professional growth plans, and district initiatives, while creating opportunities for career development.
D. To develop quality relationships to obtain maximum staff performance and high degree of job satisfaction, which creates a culture that promotes a sense of belonging and team work, as evidenced by employee satisfaction surveys.
E. To ensure the ZCSD provides a support system to meet the physical, social and emotional needs of the student population being served as evidenced by staffing data.
The “Where We Are” section of the plan was reviewed by Mrs. Williams (see attached). Staffing and the process of evaluation was explained.
The Action Plan for Human Resources was reviewed, discussing activities, person(s) responsible, the method of evaluation for the action items, and timeframes for completion (see attached). This segment of the plan will be revised to illustrate the changes in staff titles to be used in the Person(s) Responsible section.
A meeting will be held Tuesday, October 6, 2015 for all strategic plan committee members. The staff and volunteers will review the finalized draft in its entirety. The final strategic plan for the district will be recommended for adoption by the board at the October 20, 2015 board meeting.
The committee meeting was adjourned at 5:56 p.m.
Hubie Owen, President / Scott Devillier, Superintendent