SIS School Year 2017 Processing at a Glance

Student Starts Attending School

¨ Submit Student Demographics Enrollment data

¨ Birth to 3

¨ K-12

¨ Submit Student Demographics, Enrollment and Early Childhood data

¨ Pre- K

¨ Submit Early Childhood Outcomes Entry Rating for Pre – K students with IEPs

¨ Submit EL Screener

¨ Submit EL

¨ Submit Homeless

¨ Submit Immigrant Data

¨ Submit Special Education Service Provider

¨ Submit Special Education Student Address

¨ Submit Student Course Assignments without End Date/Final Grade (K-12)

¨ Submit Teacher Course Assignment Entry Records (K-12)

¨ Submit Student Outside Course Assignments (9-12 only)

¨ Review and correct Assessment Pre-ID data for students in grade 3 – 8

Student Stops Attending School

¨ Submit Caregiver Demographic (Birth to 3 students)

¨ Submit Early Childhood Outcomes Progress Rating for students that are Pre-K IEP and do not have an updated rating less than 6 months old

¨ Submit completed Student Course Assignments

¨ Submit Teacher Course Assignment Exit Records

¨ Submit Student Discipline

¨ Submit Birth to 3

¨ Submit RSSP

¨ Verify accuracy of:

¨ Birth to 3 data

¨ Caregiver Demographic data (Birth to 3)

¨ College Course Assignments

¨ Early Childhood Data

¨ Early Childhood Outcomes Entry and Progress Rating for Pre-K students with IEPs

¨ EL Information

¨ EL Screener

¨ Freshman On Track

¨ Homeless data

¨ Immigrant data

¨ Outside Course Assignments (9-12 only)

¨ Percent 8th Graders Taking Algebra I

¨ Regional Safe School Program (RSSP) data

¨ Service Provider data (Students with IEP’s only)

¨ Student Address data (Students with IEP’s only)

¨ Student Course Assignments (K-12)

¨ Teacher Course Assignments (K-12)

¨ Submit Exit Enrollment

Beginning and End of Term

¨ 1st Day of Term

¨ Submit Student Course Assignments without End Date/Final Grade

¨ Submit Teacher Course Assignment Entry Records

¨ End of Term

¨ Submit completed Student Course Assignments

¨ Submit Teacher Course Assignment Exit Records

Sample School Year

¨ Students Registration

¨ Parents Complete Home Language Survey

¨ 1st Day of School – Fall Term

¨ Enroll students into SIS

o Submit Student Demographics Enrollment data

o Birth to 3

o Pre-K

· Submit Early Childhood Outcomes Entry Rating for Pre – K students with IEP’s

o K-12

¨ Fall Key Dates

o September 30, 2016

□ ACCESS Site File and Testing Window due

o October 14, 2016 by 4:00 p.m.

□ Service Provider data due (IEP Students only)

□ Student Addresses due (IEP Students only)

o November 2, 2016 by 4:00 p.m.

□ Fall Student Course Assignments due without End Date/Final Grade

□ Fall Teacher Course Assignment Entry Records due

o November 11, 2016

□ First SIS Pre-ID upload to DLM-AA Vendor

o November 18, 2016

□ ACCESS Label File Sent to Vendor for Label Printing

o December 1, 2016

□ Pre-School Expansion Grant Data Due

¨ End of Fall Term

¨ Submit any completed Fall Student Course Assignments

¨ Submit any completed Fall Teacher Course Assignment Exit Records

¨ 1st day of Spring Term

¨ Submit any new Student Course Assignments without End Date/Final Grade

¨ Submit any new Teacher Course Assignment Entry Records

¨ Spring Key Dates

o January 20, 2017

□ PARCC file sent to Vendor. (PARCC Pre-ID Labels for paper tests, test materials for paper tests, paper manuals quantities and testing windows.)

□ SAT file sent to Vendor for printing labels and determining test booklet and manual quantities.

o February 3, 2017 by 4:00 p.m.

□ Last SIS Pre-ID upload to DLM-AA vendor.

o February 6, 2017 by 4:00 p.m.

□ DLM-AA Data Lockdown

o February 24, 2017

□ ACCESS Last day of Testing

□ Last SIS Pre-ID upload to PARCC vendor.

o March 10, 2017 by 4:00 p.m.

□ Eligible for Immigrant Education Program data Extracted from SIS

□ EL Data due for the Population of the eGMS Ceiling Calculator

o March 6, 2017

□ PARCC Testing – Earliest Start Date

o March 15, 2017

□ DLM-AA Testing – Earliest Start Date

o April 5, 2017

□ SAT Initial Test Date

o April 25. 2017

□ SAT Makeup Test Date

o April 27, 2017

□ SAT First Day of Assessment Corrections

o April 28, 2017

□ PARCC Testing – Latest End Date

o May 1, 2017

□ DLM-AA Testing – Latest End Date

o May 2, 2017

□ DLM-AA First Day of Assessment Corrections

o May 8, 2017

□ ACCESS Scores Posted in SIS

o May 26, 2017

□ ACCESS Last Day of Assessment Corrections

o June 19, 2017

□ DLM-AA Scores Posted in SIS

o June 26, 2017

□ DLM-AA Data Sent to Vendor for Producing Reports in Educator Portal

o June 28, 2017

□ PARCC Scores Posted in SIS

o July 7, 2017

□ PARCC Data Sent to Vendor for Printing Individual Student Reports

o July 10, 2017

□ SAT Scores Posted in SIS (Without Performance Level)

¨ End of Spring Term

¨ Submit completed Student Course Assignments

¨ Submit Teacher Course Assignment Exit Records

¨ Submit data and verify accuracy of:

¨ Birth to 3 data

¨ Caregiver Demographic data (Birth to 3)

¨ College Course Assignments

¨ Early Childhood Data

¨ Early Childhood Outcomes Entry and Progress Rating for Pre-K students with IEPs

¨ EL Information

¨ EL Screener

¨ Freshman On Track

¨ Homeless data

¨ Immigrant data

¨ Outside Course Assignments (9-12 only)

¨ Percent 8th Graders Taking Algebra I

¨ Regional Safe School Program (RSSP) data

¨ Service Provider data (Students with IEP’s only)

¨ Student Address data (Students with IEP’s only)

¨ Student Course Assignments (K-12)

¨ Teacher Course Assignments (K-12)

¨ Submit Exit Enrollment if not attending Summer School

¨ 1st day of Term 3 (Summer School)

¨ Submit Student Course Assignments without End Date/Final Grade

¨ Submit Teacher Course Assignment Entry Records

¨ Summer Key Dates

¨ End of Term 3 (Summer School)

¨ Submit completed Student Course Assignments

¨ Submit completed Teacher Course Assignment Exit Records

¨ Exit All Enrollments for 2017 School Year/Finalize Records

□ July 31, 2017 - Exit Enrollments for 2017 School Year

· Birth to 3 data submissions

· Caregiver (Birth to 3) data submissions

· College Course Assignment data submissions

· Early Childhood Outcomes data submissions

· EL data submissions

· EL Screener data submissions

· Homeless data submissions

· RSSP data submissions

· Student Discipline data submissions

· Student Course Assignments data submissions

· Teacher Course Assignments data submissions

□ August 1, 2017

· ACCESS Final Paper Reports Arrive in Districts

□ August 2, 2017

· DLM-AA Individual Student Reports Available in Educator Portal

¨ Review 2017 Report Card and Accountability Reports

o August 15, 2017 4:00 p.m.

□ Adjusted Cohort Graduation Rates due

□ Freshman on Track Finalized

□ Percent 8th Graders Taking Algebra I Finalized

o September 22, 2017 4:00 p.m.

□ DLM-AA Last Day of Corrections

□ PARCC Last Day of Corrections

□ SAT Last Day of Corrections

ISBE Student Information Services (SIS) 7 Rev. Apr. 2017