Job Summary – Please provide a brief description, in your own words, about the overall purpose of the position. What will the person be doing on a regular basis? This should be a brief paragraph, three to five sentences. (Example Attached)
Essential Functions – Please list the principle tasks, duties and responsibilities of the position using percentages. Make sure that your percentages add up to 100%. Please note that “other duties as assigned” should not make up more than 10%.
Minimum Qualifications - Minimum experience, education, and training to enter the position. Please list no more than five (5) minimum qualifications. Also list any certifications, degrees, etc. that are required. (All Faculty positions will utilize published Minimum Qualifications https://hr.maricopa.edu/jobs/how-to-apply/faculty-minimum-qualifications for the advertised discipline.) Minimum Qualifications must align with the Essential Functions.
Desired Experience - Desired experience, education, and training. Please list no more than seven (7) desired qualifications that your ideal or preferred candidate would have.
Special Working Conditions (If required): Please provide information that would be unique to the position. (Examples: chemicals, fumes, heat/cold, evening/weekend hours, travel.)
SAMPLE for Human Resources Assistant I
Job Summary - Please provide a brief description, in your own words, about the overall purpose of the position.
Assists in one or more functional areas within Human Resources (HR) providing diverse administrative and clerical activities in support of assigned human resource functions; performs related work as assigned.
Essential Functions - List the principle tasks, duties and responsibilities of the position. (Indicate % of time spent on each function totaling 100%.)
30% Performs data entry functions within HRMS system and other databases related to human resources management and tracking
30% Creates and maintains a variety of files including personnel files that provide an accurate legal record of employees
15% Provides HR-related customer service for assigned area in-person, on the phone, or via email, to employees and/or applicants; responds to routine questions and/or forwards to appropriate party for response
10% Processes employment applications or other documents containing confidential employee information
10% Provides backup front-desk coverage in the absence of coworkers
5% Performs other related tasks as assigned
Minimum Qualifications - Minimum experience, education, and training to enter the position. Also list any certifications, degrees, etc. that are required. (All Faculty positions will utilize board approved Minimum Qualifications for the advertised discipline.)
· High School Diploma or GED
· Experience working in an office environment with customer contact
Desired Qualifications
· Associates Degree
· Two (2) or more years experience working in a Human Resources Department
· One (1) or more years working for an Educational Institution
Special Working Conditions (If required) Please provide information that would be unique to the position. Examples: chemicals, fumes, heat/cold, evening/weekend hours, travel.)
May require prolonged periods of sitting, standing, bending, stooping, lifting up to 40 pound objects and prolonged viewing of CRT screen. Work is routinely performed in an indoor, office environment. Positions in this class typically require: dexterity, talking, hearing, seeing and repetitive motions.