Ohio Balance of State Continuum of Care
2017 Request for New Board, Committee, and Workgroup Members
BACKGROUND
The Ohio BoSCoC Governance Charter outlines the membership structure of the BoSCoC Board and various committees/workgroups, as well as the process for adding new members to those groups on a regular basis. To that end, the Governance Charter indicates that each year half of the BoSCoC Board membership must be selected (members serve two-year terms). The Governance Charter can be found at http://cohhio.org/member-services-2/boscoc/
This document outlines the process and timeline for selection of Ohio BoSCoC Board, Committee, and Workgroup members in 2017.
Purpose of Ohio BoSCoC Board
As stated in the Ohio BoSCoC Governance Charter, the Ohio BoSCoC Board is the primary planning body for the Ohio BoSCoC. Board members determine the policy direction of the CoC and ensure that the CoC fulfills its responsibilities as assigned by the U.S. Department of Housing and Urban Development (HUD) and/or the Ohio Development Services Agency (ODSA). The Board also oversees and approves the work of BoSCoC committees and workgroups.
Purpose of Ohio BoSCoC Committees and Workgroups
Ohio BoSCoC workgroups/committees help manage planning and work related to various tasks of the Ohio BoSCoC. Currently, there are four standing committees/workgroups. Additional workgroups may be formed on an as-needed basis.
TARGET AUDIENCE
This document outlining the process for submitting applications for membership on the Ohio BoSCoC Board applies to all members of the Ohio BoSCoC. Ohio BoSCoC members may include state or federal funded homeless programs, faith-based organizations, community members, homeless/formerly homeless persons, and anyone else who participates in local planning efforts related to ending homelessness.
OHIO BoSCoC BOARD and COMMITTEE MEMBERSHIP
Ohio BoSCoC Board Homeless Planning Regions Representatives
The Ohio BoSCoC Governance Charter requires the Ohio BoSCoC Board membership to include one representative from each of the Ohio BoSCoC 17 Homeless Planning Regions. Each Homeless Planning Region creates their own process for selecting their representative to the Ohio BoSCoC Board. Homeless Planning Region Executive Committees must then communicate that Board representative selection to CoC staff (COHHIO).
Selection of Ohio BoSCoC Homeless Planning Regions Representatives
In 2017, nine Homeless Planning Regions must select a new representative to serve on the Ohio BoSCoC on behalf of their region (those regions are identified below). Each region can develop their own process for selecting their representative, but the Homeless Planning Region Executive Committees must communicate that Board representative selection to the CoC Director () by December 15, 2017
Current BoSCoC Board members representing one of the regions below may seek to be re-elected to their seat. It is up to the Homeless Planning Region to determine if they wish to allow their current representative to serve another term or not.
The Ohio BoSCoC is seeking membership from the following Homeless Planning Regions:
• Homeless Planning Region 3
• Homeless Planning Region 4
• Homeless Planning Region 8
• Homeless Planning Region 9
• Homeless Planning Region 10
• Homeless Planning Region 11
• Homeless Planning Region 13
• Homeless Planning Region 15
• Homeless Planning Region 16
• Homeless Planning Region 17
Ohio BoSCoC Board At-Large Members
The Ohio BoSCoC Governance Charter requires that representatives from various relevant public and/or private organizations within the CoC serve as members of the Ohio BoSCoC Board. Examples of public or private organizations may include Veterans Services Commissions, publicly or privately funded homeless services organizations, victim services organizations, county Department of Job and Family Services offices, etc.
In 2017, the Ohio BoSCoC Board is seeking two new at-large members to represent the interests of relevant public and private organizations, as well as relevant populations and sub-populations, within the Ohio BoSCoC. Interested persons must submit an application for CoC Board membership using the Ohio BoSCoC: CoC Board, Committee, and Workgroup Membership Application found at the end of this document. Those applications must be sent to the CoC Director () by Friday, October 27, 2017.
The Ohio BoSCoC is particularly interested in at-large membership representing the following organization types and populations:
· Veteran serving organizations (VA, VSO’s, other projects for homeless vets)
· Homeless youth serving organizations
· County or state Department of Job and Family Services offices
· Employment Assistance/Workforce Development Organizations, such as OhioMeansJobs Centers, Vocational Rehabilitation Offices, or other employment focused organizations
Homeless/Formerly Homeless Members
In 2017, the Ohio BoSCoC Board is seeking membership of at least one homeless or formerly homeless person. Interested persons must submit an application for CoC Board membership using the Ohio BoSCoC: CoC Board, Committee, and Workgroup Membership Application found at the end of this document Those applications must be sent to the CoC Director () by Friday, October 27, 2017.
Ohio BoSCoC Committee and Workgroup Members
People interested in seeking membership on an Ohio BoSCoC committee or workgroup must submit an application for membership using the Ohio BoSCoC: CoC Board, Committee, and Workgroup Membership Application found at the end of this document. Those applications must be sent to the CoC Director () by Friday, October 27, 2017. Individuals who are currently members of one of the committees/workgroups seeking new membership must reapply through this process if they wish to continue to serve on their respective committee/workgroup.
The Ohio BoSCoC is seeking membership on the following committees/workgroups:
· Ohio BoSCoC Performance and Outcomes Committee
o This committee is responsible for developing and implementing plans for the monitoring and improvement of performance of Ohio BoSCoC homeless programs and the Ohio BoSCoC system
· Ohio BoSCoC Project Evaluation Workgroup
o This workgroup develops the annual project evaluation process that is used to evaluate, score, and rank renewal CoC projects and facilitate funding recommendations for projects included in the annual CoC consolidated application
OHIO BoSCoC BOARD/COMMITTEE/WORKGROUP MEMBERSHIP RESPONSIBILITIES
Member Criteria
Persons applying for Ohio BoSCoC Board membership must be located within the state of Ohio; membership preference will be given to people residing/working in a county within the BoSCoC. Although potential members are not required to work for a homeless services provider, they must at minimum be able to demonstrate knowledge of the homeless services landscape and/or the issues that impact persons experiencing homelessness.
Member Responsibilities
All Ohio BoSCoC Board members are expected to serve two-year terms. Additionally, members are expected to attend and participate in the majority of relevant meetings, to be prepared for meetings, and to complete any assigned tasks in a timely fashion. Board members may be removed from their seat for repeated absence, misconduct, or violation of the CoC’s conflict of interest policy.
Conflicts of Interest
The Ohio BoSCoC Governance Charter requires all CoC Board members annually complete and sign a Conflict of Interest Form that identifies any potential conflicts of interest that may arise, including association with organizations that may have a financial interest in business items coming before The Board.
Additionally, before any item is put to a vote at a Board meeting all members will be asked to disclose any real or perceived conflicts of interest related to the business item at hand. These members will refrain from voting on items where a conflict exists.
Meeting Frequency and Location
Ohio BoSCoC Board
The Ohio BoSCoC Board meets every other month via Webinar (a web-based meeting) and conference call; required travel is minimal. An annual planning meeting typically occurs in February of each year in Columbus.
Ohio BoSCoC Committees and Workgroups
The Ohio BoSCoC Performance and Outcomes Committee generally meets quarterly via GoToMeeting and conference call, with monthly meetings occurring during the last quarter of each calendar year.
The Ohio BoSCoC Project Evaluation Workgroup generally meets twice monthly between September and June of each year. The Workgroup meets rarely, if at all between July and September.
OHIO BoSCoC BOARD/COMMITTEE/WORKGROUP MEMBER SELECTION
Submission of New Member Application
As described above, persons intending to seek positions on the Ohio BoSCoC Board or a committee/workgroup must complete the Ohio BoSCoC: CoC Board, Committee, and Workgroup Membership Application found at the end of this document and submit to the CoC Director () by Friday, October 27, 2017. Remember, people selected to be their Homeless Planning Region’s representative to the CoC Board do NOT need to complete a membership application; that decision can simply be communicated to the CoC Director via email.
New Member Recommendations
The Ohio BoSCoC Steering Committee will review submitted applications and will develop a slate of candidates for consideration by the BoSCoC Board. Upon approval by the Ohio BoSCoC Board, applicants will be notified of new board/committee/workgroup member decisions.
New BoSCoC Board and Committee/workgroup members will begin their terms of office on January 1, 2018.
TIMELINE FOR OHIO BoSCoC BOARD/COMMITTEE/WORKGROUP MEMBER SELECTION
DATE TO COMPLETE / ACTIVITY10/2/17 / Ohio BoSCoC Board, Committee, Workgroup Member Application released
10/27/17 / Submit Member Applications to seek seats on the BoSCoC Board, Committee, or workgroup
· Exception – BoSCoC Board representatives elected by their Homeless Planning Region do not need to complete a Member Application
11/1/17 / Ohio BoSCoC Steering Committee reviews member applications and develops slate of members for BoSCoC Board review and approval
11/27/17 / Ohio BoSCoC Board votes on slate of recommended Board, committee, workgroup members
12/15/17 / Applicants for Ohio BoSCoC Board membership will be notified of the results of BoSCoC Board’s election of new Board members
12/15/16 / Ohio BoSCoC Homeless Planning Regions identify their elected BoSCoC Board Representatives and submit to the CoC Director ()
· Only those Homeless Planning Regions identified in the previous section of this document need to elect their Board representative
1/1/18 / All new BoSCoC Board members begin their two-year terms
Ohio Balance of State Continuum of Care
CoC Board, Committee, and Workgroup Membership Application
NameOrganization/Affiliation
Address
City, State, Zip
County
Phone
Do you represent an organization that serves homeless veterans or homeless youth, an office of Ohio Department of Job and Family Services, or an employment assistance/Workforce Development Organization, such as an OhioMeansJobs Center, Vocational Rehabilitation Office, or other employment focused organization?
If so, please indicate which.
Are you currently or formerly homeless?
Please describe the primary work of the organization you identified above. If you do not work for, or are not affiliated with, an organization that works on homelessness in some capacity, please describe your current work/activities/experiences that have informed your understanding of issues pertaining to homelessness.
Why are you interested in being an Ohio BoSCoC Board, Committee, or Workgroup member?
Please identify areas of expertise or other strengths you think you can contribute to the Ohio BoSCoC Board or a committee/workgroup.
Please identify which committee/workgroup you’d like to participate in:
Ohio BoSCoC Board
Performance and Outcomes Committee
Project Evaluation Workgroup
Please submit your completed membership application to Erica Mulryan, the CoC Director () by Friday, October 27, 2017.
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Ohio BoSCoC New CoC Board, Committee, and Workgroup Membership Solicitation Announcement, October 2017