Carers Support Merton (CSM)
Finance Officer
Job Description
Carers Support Merton Mission:
Carers Support Merton (CSM) values and listens to unpaid carers of all ages from our diverse community and provides high quality services and advice.
CSM Vision:
We want unpaid carers of all ages to have real choices to improve their quality of life and to receive the respect, support and recognition that they deserve.
Salary £21,840 pro rata
Holiday Entitlement 25 days per annum pro rata
Hours of Work 7 hours per week
Accountable to Administrations Manager
Location This post is currently located at Carers Support Merton offices in the London Borough of Merton
(Please note there is also an opportunity to apply for the Finance Officer role at Age UK Merton Merton as part of this application process. Please see additional details and state your interest in the application form)
Job Purpose
The finance officer is responsible for Carers Support Merton accounts, including processing all the organisation’s purchases, invoices, received monies, bank reconciliations and accounts receivable in accordance with accruals based accounting to meet the requirements of the monthly accounts cycle and operation.
Responsibilities of the post
Expenditure
1. Capture and maintain all creditor information onto the organisation’s accounting software (Quickbooks)
2. Capture all invoices (regardless of payment method) onto the accounting software as the documentation is received ensuring it is appropriately authorised and constitutes a valid invoice in accordance with the financial procedures. If necessary, obtain invoices where delivery method is not by post / paper.
3. Check supplier statements and deal with queries.
Payments
1. Ensure that BACS payments are set up and made at agreed and regular intervals following all financial procedures such as providing supporting documentation, obtaining pre-authorisation and obtaining proof of payment.
2. Ensure cheques are prepared for signature where necessary in accordance with the mandate and financial procedures and sent on a timely basis.
Income and Cash
1. Capture and input all receipts information (all cash banking and direct bank receipts including direct debits) ensuring there is documentation to support the source of all income, which should be appropriately filed.
2. Ensure that all invoices other than trade debtors are raised on a timely basis on the accounting software, sent and their ageing monitored and chased where appropriate.
3. Maintain petty cash records, capture to the accounting system and perform regular cash counts in accordance with the financial procedures.
Reconciliations
1. Perform monthly bank reconciliations and be responsible for all reconciliations (including credit cards, pre-payment cards, petty cash, investments etc).
2. Be responsible for following up and resolving all reconciling items on a timely basis and filing bank reconciliations for Treasurer review.
Monitoring and Liasing with External Stakeholders
1. Administering payroll including checking peoples hours, making the payments to our payroll provider on time, notifying our payroll provider of new members of staff, issuing tax forms and managing special situations such as maternity or sickness pay.
2. Deal with routine correspondence and form filling
3. Ensure all cheque books and deposit books are appropriately logged on receipt, their issue documented and they are physically safeguarded.
4. Complete financial monitoring reports and ongoing funding claims as required.
Accounts Receivable
1. Maintain all trade debtor records on accounting system for all Independent at Home services.
2. Raise invoices on a timely basis.
3. Be responsible for monitoring and following up the ageing of debtors to ensure timely intervention of collection of monies owed.
General
1. Ensure that any financial housekeeping/filing/archiving is completed as required and annually.
2. Complete the return of gift aid regularly
3. Support the Treasurer and other trustees in their auditory/compliance requirements
4. Support the Administrations Manager to ensure that the organisation is fully prepared for its annual audit
5. Work closely with other members of the Carers Support Merton team to ensure effective working.
6. Undertake any other duties that are requested and that are commensurate with the grade and remit of the post.
7. Work in line with the relevant Policies and Procedures as relevant to the role, particularly data protection, confidentiality.
8. Ensure that Carers Support Merton’s Equal Opportunities policies, principles and practices are observed and implemented throughout service delivery.
Person Specification
Experience / Essential / DesirableQualified as a bookkeeper or higher / ü
Experience of working on own initiative in a financial setting / ü
At least 2 years’ experience of using an accounts package for general bookkeeping, including producing accounts and management reports / ü
Experience of preparing draft management accounts / ü
Experience of liaising with auditors, banks and other financial institutions / ü
Experience of invoicing and debt collection / ü
Experience of producing financial reports, budgets and information for funders / ü
Personal Skills or Abilities
Self-motivating, able to prioritise own workload to meet deadline / ü
Willing to work as part of a small team / ü
Proven ability to work and act on own initiative / ü
Creative and good at problem solving / ü
Reliable and good time-keeping / ü
Communication Skills / ü
Good written and verbal skills / ü
Good listening skills and empathy / ü
Ability to communicate well with a wide range of people / ü
Experience of working with people from ethnic minorities / ü
Education / ü
Be willing to undergo further training or attain qualifications as required / ü
1