Instructions to produce Payment Summaries in Reckon Accounts Integrated Payroll

Remember the Payment Summaries must be given to each Employee by 14th July and the ATO must receive the EMPDUPE file by 14th August.

· Check that each employee has all their information entered into their Employee cards. In particular, their Tax File Number, their Date of Birth and their correct Name & Address.

· Also make sure each Employee has the correct option chosen as their PREFERRED SEND FORM METHOD (which you will find under the PERSONAL INFO/ADDRESS AND CONTACT tab in their Employee Card). If you wish to Email them, you must have the method EMAIL selected; if you wish to PRINT them, you must have the method PRINT selected or you can choose BOTH and then you can do either. (NOTE: The method you select here also relates to their Payslips as well as their Payment Summaries, so if you want to email their Payslips, and print their Payment Summaries you will need to select BOTH.)

· If you have any employees with Fringe Benefits you will need to add in your calculated REPORTABLE FRINGE BENEFITS amount to the last pay prior to 31st March of the financial year. (I have separate instructions for how to calculate and enter FBT - let me know if you need them)

· From REPORTS/EMPLOYEES & PAYROLL, print a PAYROLL TOTALS REPORT.

· From the Employees Drop Down list choose, PROCESS PAYMENT SUMMARIES and select either SELECT PAYMENT SUMMARIES TO PRINT, OR TO EMAIL depending on which way you would like to send them to your Employees.

· Choose the appropriate financial year – ie. 11/12

· Choose INB Payment Summaries

· Choose SELECT ALL

· Choose PREVIEW and carefully review the Payment Summaries. You should generally check them and also compare them with the PAYROLL TOTALS REPORT you printed earlier.

· Either Email the Payment Summaries or print two copies of them onto plain A4 paper. Give one page to the employee and keep one page for the employer records.

· From the Employees Drop Down list choose, ATO MAGNETIC MEDIA (EMPDUPE)

· Choose the appropriate financial year – ie. 11/12

· Choose INB Payment Summaries

· Choose SELECT ALL

· Select the ELECTRONIC FILE button on the right to create the Empdupe file that you need to sent to the ATO. Save it somewhere you will find it, with a name you will recognise. For example you might call it EMPDUPE 2012 and save it to your Desktop).

· Once created you need to burn the file to CD using your using burning method.

· Once the file has been burned, you need to write any 6 digit identifier on the CD (ie. For my business I might use for example KIS012). This is all you write on the CD. (Check the file is correctly on the CD before sending it).

· You then need to complete the Magnetic Media form (that I have attached to your email) and also write the same 6 digit Identifier on to this form.

· The form and the CD should then be posted to the ATO to the address on the bottom of the Magnetic Media form.

· Attach the PAYROLL TOTALS REPORT to the employers copy of the Payment Summaries and file for your own records.