Herbert Charles Hunter Memorial Masonic Temple
Special Event Usage Agreement
USAGE:
I/We the undersigned agree to use the Temple facilities as follows:
a. User requests to use the Temple on the ________day of _____________, 2010, commencing at ________AM/PM and ending at ________AM/PM, for a total of ________hours. User may enter the building at ________AM/PM.
b. User requests to use the kitchen facilities for an additional donation: YES NO
c. A security deposit of $500.00 for rental of the Temple is due upon acceptance of this agreement, payable by cash, check, or money order.
Total security deposit due upon agreement acceptance: $____________
d. User agrees to donate $125.00 per hour for use of the social hall, lobby, and bathroom facilities only; after midnight this rate increases to $150.00 per hour. If the kitchen facilities are to be used, user agrees to additionally donate a flat usage fee of $150.00. These fees are due no later than 21 days prior to date of event.
Total usage fees due: $____________ on the ________day of _____________, 2010
e. User will vacate the facilities by ________AM/PM. User agrees to donate $50.00 for every fifteen (15) minutes the building remains occupied after the agreed upon departure time, deducted from the security deposits.
f. The security deposits will be refunded to the User within fifteen (15) days, or when all accounts are settled, if there is no infraction of this agreement.
LIABILITY:
I agree to assume all responsibility for any injury to persons attending the event, or loss of their property. I also agree to assume responsibility for any damage or theft to the building and its contents by anyone attending the event.
CATERING:
The User will be responsible for the entire costs of catering. In the event the caterer utilizes the kitchen facilities, USAGE: Section d. above applies. The kitchen and its adjacent spaces may be used, however, limited refrigerator and freezer space is available. All liquids and ice must be held in heavy plastic containers, NOT plastic bags. The caterer shall be responsible for all preparation and materials brought into the building. In no case may any catering/vendor equipment or supplies be left in the building after conclusion of the event for later pick up.
WALK-THROUGH:
A walk-through of the facility with the User, the Caterer (if any), and the Rental Committee designate may take place prior to the event to make note of and existing marks or damage to the facilities. All arrangements for the event, including the placement of tables, chairs, and the set-up of equipment must be approved at this time.
RULES AND REGULATIONS:
I have been provided a copy of the Temple’s “Regulations for Use” and the fee schedule and agree to abide by these rules. I understand that any spaces utilized by me and any caterers/vendors are restored, as near as possible, to the same condition as they were found before use, and all trash is to be put in appropriate containers and placed in outside trash receptacles. No decorations or banners will be attached inside or outside the building without prior approval by the Rental Committee.
CANCELLATION:
Cancellations made 21 days or more prior to the event date will have all deposits returned minus a $50.00 administration fee. Cancellations made less than 21 days prior to the event date will result in the return of all usage fees but forfeiture of the deposit; however, if the hall is subsequently rented on the event date, the deposit will be returned minus a $50.00 administration fee.
I have read and understand my responsibility as the User, as it pertains to the regulations for use of the Temple, the fee schedule, and agree to the conditions set above. I also understand that this document constitutes a binding agreement between myself and the Temple.
___________________________________________ ______/______/2010 (_______) ___________________
User’s Signature Date Signed Phone Number
_____________________________________________________________ ______/______/2010 __________
User’s Street Address, City, State and Zip Code Date Accepted By (Initial)
Temple Use Only
Current as of January, 2010