Kendal Business Improvement District

Meeting of the BID Shadow Board

Wednesday 27th November2013

5.45 pm – 7.00 pm

Armstrong-Ward, Wainwrights Yard,Kendal

NOTE OF MEETING

Item / Key points/decisions
  1. Welcome, introduction, apologies
/ First meeting chaired by Martyn Nicholson.
Attendance: Derek Armstrong (Made in Cumbria), Richard Foster (Brewery Arts Centre), Sarah Perrin (Iridium), Rory Black (Design Works), Jackie Ward (Armstrong-Ward) , Ben Cross (Booths), John Osbourne (Temple-Heelis), Dan Morley (Beales), Simon Thomas (Staff of Life), Gavin Lowe (Chocolate House 1657), Joanne Golton (SLDC), Chris Kolek (Kendal BID).
Apologies: Christian Hoyle (TTs Diner), Louise Wilson (Ed’s Hairdressers), Abi Green (Boots), David Threlkeld (Armstrong Watson), Miranda Housby (Cumberland BS).
2. Next steps
- tasks and timescales for transition period November to March 2014. / Chris emailed and handed out copies of a Gantt* setting out the tasks and timelines needed to complete during the 4 months interim or transition period from BID Ballot result to commencement date of 1st March 2014.
Main tasks are:
i)Establishing a BID Shadow Board with clear Terms of Reference.
ii)Preparation of Constitution in readiness for creating Kendal BID Company as delivery body.
iii)Preparation and implementation of BID Board nominations and elections procedure.
iv)Registering a new Kendal BID Company and Board of Directors.
*Copy of the Gantt is attached.
ACTION: Shadow Board members invited to offer comment on content and timescales to Chris by Friday 6 December please.
ACTION: Chris to prepare and circulate BID FAQs briefing to all Shadow Board members.
3. BID Shadow Board
- terms of reference and membership
/ Drafted Terms of Reference* for the Shadow Board circulated prior to meeting and discussed.
Agreed that Shadow Board could be large group to encourage proactive ratepayers to get involved.
*Copy attached.
ACTION: Shadow Board members invited to offer commentsand provide details of their specific sector “areas of interest” (e.g. tourism, evening economy,etc) to Chris by Friday 6 December please.
4. Kendal BID Company
- draft constitution
- draft procedure for Board Member recruitment / Draft Constitution* for the proposed Kendal BID Company circulated prior to meeting and discussed. Key points were:
  • make more explicit reference to Business Plan;
  • present a clear role for the BID Company in managing communications to keep stakeholders informed;
  • agreed Board membership should aim to be 12 but some flexibility to co-opt up to two members.
Chris also handed out Draft Nominations Form* for use in the recruitment of BID Board Members. Key points were:
  • agreement to run the Board recruitment procedure in January.
*Copies of forms attached.
ACTION: Shadow Board members invited to offer comments to Chris, particularly regarding the business categories/groups to be represented on the Board, by Friday 6 December please.
5. Questions?? / When to hold first AGM? Agreed February 2014.
What should quorum size be? Agreed six.
Will BID benefit from “quick wins”? Agreed the Board should take opportunities to raise profile early on in implementation of the BID.
Suggested item for next meeting: to consider the administration & services for the BID.
6. Date ofnext meeting / Tuesday 17th December at 5.45pm at Beales.
Date for Diary Tuesday 14 January 5.45pm venue tbc.