HRP-MN Board Minutes

Date: Wednesday, July 13, 2016

Time: 9:30am-11:00am

Location: Conference Call

Attendees:

Voting Board Members Present:
· Bianca Carr, President
· Traci Kaske, Past President
· Judson Beeskau, VP Membership
· Karen Gureghian, VP SHRM Foundation
· Rob White, VP Community Involvement
· Susie Dircks, VP Finance
· Tracy Johnson, VP Certification
· Susie Dircks, VP Finance / Voting Board Members Absent:
· Kristin Dean, President-Elect, VP Marketing
· Lila Kelly, VP Diversity and Inclusion
· Brandon Raaf, VP Sponsorship
Other Attendees:
· Christine Strak, HRP Admin

Call to Order: 9:34am

Adjourned: 10:42am

July Notes

1. Call to order

2. Primary Focus for today’s meeting is:

a. Financial recap of HRP MN as of MTD June 2016

b. Legal Conference recap of revenue and financials, update

c. Discuss August Meeting

d. Discuss Fall Conference / Sales

e. Discuss Holiday Party

3. VP Community Involvement (Rob)

a. Boat Cruise tonight

i. Board boat at 3:50pm

ii. Currently 38 paid attendees

iii. Attendees get 1 free drink ticket

iv. Drawings for

1. HRP Annual Membership, SHRM National Annual Membership, State Conference Attendee Registration, SHRM Certification Prep Course

v. Remaining HRP costs = $590

1. $400 SHRM Exam Fee

2. $495 State Conference Fee (this cost was waived)

3. $190 National SHRM Membership

4. VP Finance Report (Susie)

a. We are coming out “ok” on Boat Cruise but won’t be profitable

b. June

i. Net income of $4,000 does not factor in 2 large checks that haven’t cleared, resulting in approx. $2,000 in the red

1. Metropolitan Ballroom for Legislative Update - $3,210.84

2. Womens Club (balance for Dec 2015 Holiday Party) - $1,958.49

ii. Legislative Update

1. Broke even in attendee registrations

2. $1,500 in sponsorships

c. Focus for balance of 2016 is recovery plan to end year in the black

i. Discussion about cancelling August meeting or moving to webinar format

1. Luncheons are a loss when less than 40 paid people attend

2. Currently there is no sponsor for August- cancelling in person lunch meeting. Took a board vote on this. Voted 4-0 in favor of cancelling.

3. Presenter information was just received last night – we are running tight on time to get HRCI CEU certification credit approval

4. There is no fee to cancel MBC

5. Vote is to move August luncheon to webinar format

ii. Work/Life Conference on September 22nd

1. HRP gets 100% of sponsorships that we bring in

2. There are 22 tables available

3. Goal is to raise $8,000 in sponsorships

a. Every board member please bring in one sponsor

b. Christine will email links to W/L Conference website and sponsor pages

c. The money that we raise helps us to be more strategic in

i. The quality of speakers that we have

ii. Holiday party

iii. Philanthropy

iii. Holiday Party

1. In the past, sponsors have covered parts of the event (appetizers, wine, etc.) and HRP has paid for the venue

2. Ideas to make the Holiday Party more profitable instead of a net zero event like in past years

a. Offer food stations instead of sit down meal to encourage mingling

b. Pre-determine amount given to charity

c. Give charity money raised from auction

d. Balance charity portion with sponsorships

e. Something people can take home (build a wreath, frame, etc.)

3. Locations

a. Pinstripes – Edina - $24pp

i. Includes: appetizers, dinner, bocce ball or bowling – alchohol is not included

b. Cedarhurst Mansion – Cottage Grove - $50pp ( OUT)

i. Includes: 3 hours on weeknight, full meal

c. Surly Upstairs Room – Christine will check into

d. Sociable Ciderworks – Christine will check into

5. VP Member Services/ Programs Report (Bianca)

a. Calendar is full for 2016

b. August and Holiday meetings as noted above

5. Sponsorship Updates (Brandon)

c. No update

6. VP of Membership (Judd)

a. Question that keeps coming up: “What does an annual membership give me?”

i. More and more people are crunching numbers

1. What is our value proposition?

ii. How do we add membership value?

1. Webinars?

2. Currently – discount luncheons

7. VP Marketing & Communications Report (Kristin)

a. No update

8. Certification Chair Update (Tracy)

a. No Update

9. SHRM Foundation (Karen)

a. No update

10. Diversity and Inclusion (Lila)

a. No update

11. Past President Report (Traci)

a. No update

12. President’s Report – (Bianca)

a. Financials (above)

b. SHRM seminars in Oct

i. National SHRM wants to meet with HRP while they are in town for State Conference in October.

1. Dates options will be floated to board once we receive them

Webinar Date Possibility Aug 17th 12- 1pm CST. Bianca checking with Hazelden.

2016 BOD Meeting/Call Schedule:

· August 17th - 9:30am-11:00am - BOD Call,1-719-457-0816 guest 467043

· September 7th - 9:30am-11:00am - BOD Call,1-719-457-0816 guest 467043

· September 22nd - Work/Life Expo

· October 5th - 9:30am-11:00am - BOD Call,1-719-457-0816 guest 467043

· October 9-11th - State SHRM Conference

· November 9th - 9:30am-11:00am - BOD Meeting, MBC

· November 9th - 11:30am-1:00pm - Monthly Luncheon, MBC

· December 8th - 4:30pm-7:30pm - Holiday Charity Event, Location TBD

· December 14th - 9:30am-10:30am - BOD Call,1-719-457-0816 guest 467043

Email motion to approve minutes: Tracy Johnson

Email second to approve minutes: Rob White

Minutes approved via email 7/18/16