GREENE COUNTY SCHOOL DISTRICT
Wireless Data & Telecommunications
Request for Bid Proposal
Bid # 07-0320708-2
Bid Instructions:
General Overview
The Greene County School District is seeking sealed proposals for “Wireless Data and Telecommunication Services” for the use in the Greene County School District. Service and equipment purchased under this bid should be available to the Greene County School District. Proposals shall be based on the parameters set forth in the following pages. The bid, if awarded, will be based on the total proposal including equipment, cost of services, warranty, and service area. All bids must comply with the Alabama State Bid Law. The bid will be awarded to one or more responsible bidders offering proposals that are deemed acceptable and meet the needs of the system.
Format
· Enter you bid, sign and notarize the final page.
· The sections requiring a response must be addressed completely or the bid may be rejected for non-compliance.
Services Requested
· Digital Cellular telephone service and unit-to-unit service
· Various optional services
· Telephone units and accessories
· Service coverage area which includes communications across the country, the state and the nation.
· Wireless communication service (s) selected must include unit-to-unit capabilities, cell phone capabilities, long distance capabilities and 911 capabilities.
· Prices for all services listed above should include connection fees, monthly service, and any reconfiguration of existing hardware/software.
Bidder Qualifications:
Bidders must provide the following documentation to the Greene County School District:
· A minimum of $1,000,000 in liability insurance
· Verifiable accounts of similar size and complexity
· Ability and willingness to provide 24 hour, 7 days per week onsite (if necessary) technical support for the duration of the contract
· Service facilities within a 50 mile radius of Greene County, Alabama
RFP Schedule:
RFP Issued / December 21, 2006Proposal Submission / January 19, 2007 – 10:00 a.m.
Vendor Selection / TBA
Delivery and Installation / Within 10 days of purchase order date
Vendor Inquiries
Questions concerning discrepancies, ambiguities, or omissions in this RFP should be submitted in writing. They must be received by 3:00 p.m. on January 18, 2007. Only written responses will be binding. Any addenda will be e-mailed or faxed upon request.
Vendors my address questions and comments regarding this RFP to:
Cynthia F. Crawford Phone: 205-372-3114, ext. 15
220 Main Street Fax: 205-372-3247
Eutaw, Alabama 35462 E-mail:
Submission of Bid
The sealed bid response should include: / Bids should be submitted to the following address:· Paper copy of bid using format provided.
· All requested vendor information
· Detailed map of local coverage area
· Any other pricing configurations that might be available / Ms. Cynthia F. Crawford,
Technology Coordinator
Greene County Board of Education
220 Main Street
Eutaw, Alabama 35462
Phone: 205-372-4900, ext. 18
Authorized Signature
An authorized representative of the vendor’s company shall sign each proposal. Additionally, it should include a list of individuals authorized to work with the School System’s representative.
Submission Date
The bids should be submitted on or before January 19, 2007, 10:00 a.m. Bids not received by this date and time will automatically be disqualified from consideration. Bid proposals must be submitted in a sealed envelope with the words “BID # 07-0320708-2 for: GREENE COUNTY SCHOOL DISTRICT” Wireless Data & Telecommunications Service” all clearly noted on the outside.
Oral, telephone, or e-mail bids shall not be considered, nor will modifications of proposals by such communication be considered.
Basis of Bid Award
1. E-Rate approval by the FCC
2. Customer Review
3. The Greene County School District will review all proposals to ensure compliance with the specification criteria for the services listed. Quality of product, conformity with all specifications, and prompt delivery and service capability will all be considered.
4. When a local (resident) vendor, who has a place of business located within Greene County, submits a bid that is no more than 3% greater than the bid of the lowest responsible non-resident bidder, the right is reserved to award the bid to the local vendor.
5. Bid Bond: The State of Alabama Bid Law requires all bids exceeding $10,000.00 be backed by a Bid Bond. The amount of this bond will be 5% if the total bid with a maximum of $10,000.00. In lieu of Bid Bond, vendor may submit a Company check, with Bank certification, payable to Greene County Board of Education on 5% of total bid. This check will be returned at the time the responsible Bidder is determined. Bid bond is set at $500 due to unknown quantity.
6. Vendor may be required to provide sample of item.
7. Time of delivery may be a factor in the award of this bid.
Greene County School District reserves the right to:
1. Award this bid to more than one service provider due to the geographic coverage area.
2. Accept any alternative proposal believed to be in the best interest of the school
district.
3. Waive any formality in the bid submission.
4. Cancel any awarded bid if the service proves unsatisfactory.
5. Cancel any awarded bid if the vendor does not adhere to the E-Rate program rules and
regulations.
6. Cancel any awarded bid if the Greene County School District fails to obtain or
maintain E-Rate funding from the SLD.
7. Cancel any awarded bid if the vendor violates E-Rate Service Provider rules.
8. Cancel any awarded bid if the vendor enters a “Red Light” status with the FCC.
Vendor Acceptance/Rejection
· The Greene County School District reserves the right to accept or reject any and all bids, to take exception to these RFP specifications, or waive any formalities when such action is in the best interest of the Greene County School District.
· The Greene County School District further reserves the right to reject the proposal of a vendor who has previously failed to perform properly or to complete on time contracts of a similar nature or to reject the proposal of a vendor who in the opinion of the Board is not in a position to adequately perform the contract.
· All valid bidders must have a Service Provider Identification Number (SPIN) established with the Schools and Libraries of USAC at the time the bid is submitted.
· All selected vendors must file a SPAC with the SLD annually.
· All vendors must be approved by the FCC to offer the services proposed.
Some Evaluation Criteria
· Lowest cost / · Best maintenance agreement· Product quality and features / · Ease of use
· Coverage area / · E-Rate conditions are met
· Interoperability with e-mail / · Service strengths
Bid Validity
This bid supersedes all previous bids on these items and will remain in effect until June 30, 2010.
Contractual Relationship
Nothing herein creates any contractual relationship between the School System and the bidder. However, statements contained in the responses of the successful bidder will become part of the contract for installation, equipment, and services. Such contract shall be valid through June 30, 2010.
It is the policy of the Greene County School District that no person shall, on the grounds of race, disability, sex, religion, national origin, or age, be excluded from participation in any purchasing process or be subjected to discrimination.
POTENTIAL VENDOR PROFILE
Information may be typed below or attached to this document.
CORPORATE Name and Address
The vendor shall list their full corporate name and address. The vendor shall also state their status, i.e. manufacturer, distributor agent, contractor, etc.
Sales, Installation and Support Office
The vendor shall list their office(s) that will the support the installation.
Certifications
List the names of technicians that work for your company and that will be available on this project.
Availability of Phone Support
List the phone number(s) and daily hours your staff will be available for technical support.
I, (name), authorized agent of (company), have read the above conditions and provisions of this request for proposal. I do hereby attest to the accuracy of the information provided.
GREENE COUNTY SCHOOL DISTRICT
Wireless Data & Telecommunications
Request for Bid Proposal
Bid # 07-0320708-2- Multi-year Contract- (July 1, 2007-June 30, 2010)
Services (per phone) / Monthlycharges / Per use
or Other / Installation or Connection Fees
Digital cellular telephone service – 300+ anytime minutes per month; additional minutes in per use column
Digital cellular telephone service – 300+anytime minutes per month with unit to unit radio communication – 200+anytime minutes per month; additional minutes in per use column
Voice Mail
Attach list of all other options/packages which Vendor will commit terms and pricing for as part of this bid. Attach list of all equipment costs and options which Vendor will commit terms and pricing for as part of this bid.
*No guarantee is made that any particular quantity of service will be purchased. System may purchase services in any combination per unit, as needed.
*Bid bond set at $500 due to unknown quantity and must be included in bid package.
SUBMITTED BY: (Type or Print)
SIGNATURE:
COMPANY: SPIN NUMBER:
ADDRESS: TELEPHONE:
Sworn to and subscribed before me this day of , 20
Notary Public
Greene County School District
RFP-Wireless Data & Telecommunications
Bid # 07-0320708-2 6