Garden Reach Shipbuilders & Engineers Limited
(A Govt. of India Undertaking – Under Ministry of Defence)
43/46, Garden Reach Road, KOLKATA - 700 024
Ph : +91 33 2469 8100 to 8114, Extn 699, 783
Fax : +91 33 2489 3591/2469 8150
E-Mail : ,
NOTICE INVITING TENDER
Tender No. : RIC/Inspection/01/12 dated --/01/12
Subject of tender : Engagement of Inspection agency for Receipt Inspection Job at Stores in Garden Reach shipbuilders & Engineers Ltd, Kolkata
Nature of tender : Domestic web open tender
Locations of work : Main Yard, FOJ, RBD & 61-Park Units, at Kolkata-700024
1. Garden Reach Shipbuilders & Engineers Ltd. Kolkata ( Hereinafter may be stated as GRSE), a Ministry of Defence Undertaking, invites Sealed Bids in two Bid System (Part-I: Techno-Commercial Bid and Part-II: Price Bid) through e-procurement mode ( e-tendering process ) from proven and financially solvent Inspection Agencies for engaging one agency for carrying out receipt inspection of ship construction items at our Stores in GRSE Main Yard, FOJ, RBD & 61-Park Units for a period of twelve months. The salient points of the tender is stated below :-
i. Last date & time of Receipt of Tender : 09.03.2012 at 13: 20 P.M.
ii. Date & Time of opening of Tender : 09.03.2012 at 13: 30 P.M.
iii. Subject of Tender : Engagement of Inspection agency for Receipt Inspection Job at Stores in Garden Reach shipbuilders & Engineers Ltd, Kolkata at Main Yard, FOJ, RBD & 61-Park Units.
iv. Technical Specification & Scope of work : As per Annexure - I of Part –I enclosed.
v. Other Commercial Terms : As per Annexure II of Part –I enclosed.
vi. Commencement of work : Within thirty( 30 ) days of receipt of Work Order
Only domestic bidders (Companies registered in India) are to bid against this tender in currency Indian Rupee ( INR)
2. The value of ARC for inspection work is expected to be approximately Rs 65.00 Lakhs (Rupees Sixty Five Lakhs) only for the period of twelve (12 ) months. However, the billing amount will be as per the actual work done by the Inspection agency.
GRSE reserves the right to increase or decrease the value of ARC to be executed with in the contract period based on the demand of the work.
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3. Interested parties having relevant experience in above type of job in PSU / Govt. / reputed organizations etc. are requested to participate in the tender. The tender papers may be directly downloaded from the websites: www.grse.nic.in or www.tenders.gov.in or www.tenderwizard.com/GRSE .
4. Eligibility Criterion : Interested Inspection Agencies are required to submit following documents :
a) Company Profile.
b) Documentary evidence / credentials of carrying out Inspection activities in any Govt. / PSU / Reputed Organizations.
c) Details of personnel with work experience, tenure & educational qualification on roll of the company engaged in Inspection activities.
d) Valid Trade License.
e) Copy of PAN.
f) Audited Annual Accounts for last three years along with Annual Report.
g) Solvency Certificate from Banker.
h) Copy of registration with Service Tax Authority.
i) PF , ESI and Labour licence along with declaration as per Appendix – ‘B’.
5. The bidder shall also have to be Digital Signature Certificate (DSC) compliant for submission of tender through e-procurement mode. Other than above mentioned websites, Mr. Prasenjit Bose, Assistant Manager (NCM), PH : 033 24893902, email id : may be contacted for further details and any clarification pertaining to DSC matter.
6. Bid-Submission : Bids are required to be submitted in TWO parts (Techno-Commercial bid & Price bid) in e-procurement website www.tenderwizard.com/GRSE where all Data Sheet will be available for downloading, and upload the file after filling up the required fields. Price bid need to be filled up in the given price bid data sheet only, no other attachment regarding price will be allowed, if so, then offer will be treated as rejected.
(i) Part I : Techno-Commercial bid (it must contain only technical & commercial points and must not contain any price).
(ii) Part II: Price bid (containing price only).
Tender must be submitted in system generated data sheet format which is provided through e-procurement. The mentioned information should be clearly filled up in e-procurement and upload the same.
Conditional offer may be rejected by GRSE at it’s discretion.
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7. EMD & Tender Fee Submission :
Interest free Earnest Money Deposit (EMD) of Rupees (INR) 65,000./- (Rupees Sixty Five thousand only) in form of A/c Payee Demand Draft / Pay Order on any schedule bank other than Co-operative bank payable at Kolkata or by Bank Guarantee ( in GRSE format and valid for Four months from Due date of this tender) in favour of Garden Reach Shipbuilders & Engineers Indian Limited , is required to be submitted.
Tender Fees of Rupees (INR) 500.00 (Rupees Five Hundred only) in form of Demand Draft in favour of Garden Reach Shipbuilders & Engineers Limited , payable at Kolkata , is required to be submitted.
Note:
EMD , Tender Fee along with the Eligibility documents should be sent along with the declaration (As per format in Appendix –A, Appendix-B, Appendix-F) and acceptance of General conditions (as per Appendix–C) in an envelope to the undersigned, clearly indicating the Tender No., Due Date and Item details, so as to reach us before the Tender Opening Date & Time. GRSE shall not be responsible for any kind of delay in submission. Offers submitted without EMD and / or Tender Fee and / or the relevant Eligibility documents and / or submitted beyond scheduled bid opening time shall be treated as non-responsive and shall be summarily rejected.
SSI units registered under single point NSIC will be exempted from submitting the earnest money deposit. However, this will be applicable as per guidelines circulated by D.P.E. from time to time. A copy of the NSIC certificate with annexure is to be enclosed with the “Technical & Commercial Bid” and submitted separately and that the list of activities contained in the NSIC certificate should cover the activity for which tender is issued and to be confirmed in Techno-Commercial part of offer.
The Tender fee is non-refundable except in the case of cancellation of tender. SSI units registered with NSIC will be exempted from submitting the Tender fee.
The Earnest Money, if submitted in the form of Demand Draft / Pay Order by the successful bidder, may be adjusted against the Security Deposit required for Work Order.
EMD will be refunded to unsuccessful bidder through ECS within thirty (30) days of finalization of order on surrendering the original copy of money receipt with an application by bidder upon the intimation from the RIC department of GRSE.
Forfeiture of EMD : The EMD amount may be forfeited either if :
a) The bidder withdraws the bid after bid opening and during the period of validity of offer.
b) The successful bidder fails within the specified time limit to submit formal acceptance of the Work Order.
c) The successful bidder fails within the specified time limit to furnish the required Security Deposit.
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8. Bid against the aforesaid Tender is to be submitted in single stage two Bid System (Part-I: Techno-Commercial Bid and Part-II: Price Bid) through e-procurement mode. In the first instance, BID Part-I shall be opened and in case either of EMD, tender fee , other credentials and the BID Part-I submitted by the bidder is not found not in order as per the tender requirement, Part-II of the Bid( Price) shall not be opened and such Bid shall be treated as rejected . If Part-I of the Bid is found to be in order, Part-II (Price Bid) will be opened in presence of eligible vendors in due course of time. As a general rule, price negotiation with L-1 bidder(s) shall not be entered into as far as possible, unless warranted by unreasonable price quoted in the opinion of GRSE.
The scanned copy of EMD and tender fee are required to be attached during submission of bid through e-procurement mode.
9. GRSE also reserves the right to accept or reject the lowest or any / all offer without assigning any reason whatsoever. GRSE also reserves the right to enter into a contract / parallel contract with one or more contractors for similar work whole or part thereof.
10. In case of any query pertaining to the aforesaid tender, the bidders may kindly contact Mr. P.N.Mishra, SM ( RIC) / Mr. P.Biswas, DM( RIC) ( at E-mail ;l or telephonically at EPABX extension 699 ) and / or with the undersigned at / telephonically at EPABX extension 783.
11. Any change / corrigendum with respect to this tender will be issued in GRSE website only for compliance by the vendor at the time of submission of bid. Vendors are requested to keep track of GRSE website accordingly.
Addl. General Manager (RIC & CC),
M/s. Garden Reach Shipbuilders & Engineers Limited ,
43/46, Garden Reach Road,
Kolkata-700024 (INDIA)
List of Enclosure:
1. Annexure - I of Part –I :Scope of work / Technical Specifications .
2. Annexure – II of Part –I :Commercial Terms & Conditions
3. Annexure-III : List of the Ship Construction Items
4. Appendix –A : Format of letter for submission of EMD, Tender
Fee and documents related to eligibility of the bidder.
5. Appendix-B : Declaration Form
6. Appendix –C : General Requirements
7. Appendix-D : GRSE format for Bank Guarantee for Earnest Money Deposit.
8. Appendix-E : GRSE format for Bank Guarantee for Security Deposit.
9. Appendix-F : Acceptance by The Vendor
10. Appendix-G : Price bid Format
11. Appendix-H : Indent 1400001767 dated 27.01.2012
Annexure – I
(Part-I)
Tender No. RIC/Inspection/01/12 dated --.01.12
Statement Of Technical Requirement & Scope of Work
1. Receipt Inspection of Equipment / items is to be carried out at GRSE Stores at Main Yard / FOJ / 61-Park / RBD by deputing competent personnel preferably having work experience in Inspection of Engineering / Ship Construction Items. A sample list of ship construction items for which receipt inspection is to be carried out is attached at Annexure-III. However, this is not an exhaustive list of equipments / items. Depending on type of ship / construction, items to be inspected may differ from those in the above list. Receipt Inspection will also be required for all kinds of items/materials including Equipments/Plumbing/ Electrical / Electronics /Fittings /fabricated items and technical documentation (viz. technical manuals, drawings, CDs etc) received at Stores against GRSE Purchase Orders.
2. Inspection agency shall carry out the job as per the instruction of RIC officials of GRSE.
3. The Inspection agency shall depute a minimum of four Inspecting Personnel who shall be preferably technical diploma / science graduates by educational qualification and having a minimum working experience of ten(10) years in the area of Quality Assurance / Manufacturing / Receipt Store in reputed Engineering/ Shipbuilding/ Project execution organizations, with good writing & oral communication in English.
4. Inspection Agency shall ensure deputation of balanced inspection team comprising of competent personnel with background in the fields of mechanical & electrical /electronics engineering as per requirement of work.
5. At least one of the deputed inspecting personnel shall have to be well conversant with SAP system and other computer packages for checking the materials in respect of Store Location / Bin Location / Stock Status and other related information/ carrying out other activities as required for conducting receipt inspection including downloading Purchase order or any other documents from the SAP System and executing the work to the satisfaction of the RIC officials of GRSE. Otherwise, an additional Computer Operator shall have to be deputed for this purpose.
6. One of the deputed personnel is required to coordinate the work of other Inspecting Personnel and also ensure work related coordination with the RIC officials of GRSE on regular basis for successful execution of work during the entire period of the contract.
7. The agency shall submit a list of personnel to be engaged in the receipt-inspection work with their bio-data and credential. The list should be up-dated whenever any change takes place. However, the changes should be avoided as far as possible.
8. The personnel to be engaged for inspection & SAP entry work may be checked for their suitability by GRSE at it’s own discretion before their engagement to aforesaid work.
9. Receipt Inspection job will involve
a. Checking the availability of pre-requisites such as TC, MTC, GC etc. and presence of OEM / other representatives for carrying out receipt inspection as per PO.
b. Checking for conformity of materials/items received at Stores to the relevant Inspection Report & Test Certificates furnished by inspection agencies such as DQA(E) or other Naval authorities, LRS/IRS/ABS or other Classification Societies, GRSE-QA and OEM-QA by way of observing Stamps/Seals and other identification marks on items / materials.
c. Identifying the items/materials supplied with GRSE Material Codes / Descriptions in PO vis-à-vis Supplier’s Material Codes/Descriptions in Delivery Challan / Packing List and ensuring correct tagging.
d. Checking the completeness and conformity of items/materials received at Stores with the help of PO/SOTR & Drawing.
e. Meticulous checking of items/materials received at Stores for QUANTIY with respect to Packing List/Challan revealing short-supply/excess supply , if any and for state of supply- Loose or Fitted.
f. Observing and revealing Transit Damage if any.
g. Tallying GR with Challan/Packing List for Material Code, Description and Quantity & creating GRN through Computer by Making Entry for Acceptance , Rejection and Remarks (with mention of (aa) Short supply / excess supply with details as per Packing List (bb)Short supply / excess with supply with details as per GR / PO & (cc) other observations during receipt inspection ) in SAP.
h. Preparing four copies of report with SAP GRN for distribution.
i. Any other work associated with successful execution of Receipt Inspection Job.
10. All facilities to work in PC with provision of SAP will be provided by GRSE.
11. Outsourced Agency is required to interact with Purchase Points / CDO / OEM/ Supplier for obtaining all documents and clarifications as required for carrying out the receipt inspection.
12. The receipt inspection to be carried out in a time bound manner not exceeding 15 (fifteen) working days from the receipt of the intimation by the Outsourced Agency for inspection of items at Stores. However, receipt inspection of priority items as intimated by GRSE has to be completed on priority basis.