VENDOR NET TRANSMISSION COVER LETTER

DATE: April 9, 2007

When using Vendor Net, you may submit your bid through one of the following options: U.S. mail, hand-delivery, fax or e-mail. Refer to “SUBMITTAL INSTRUCTIONS”. Regardless of the option used, your bid must be received and time stamped in by Purchasing Services, 21 N Park St, Suite 6101, Madison, WI 53715-1218, prior to 2:00 PM on the bid due date to be considered on time. Bids not so stamped shall be considered late. Late bids shall be rejected.

If you have any questions concerning these instructions, please contact the University of Wisconsin-Madison Purchasing Services (Bid Processing) at (608) 262-6121.

PURCHASING SERVICES

University of Wisconsin-Madison · 21 N Park St, Suite 6101 · Madison, WI 53715 1218

608/262-6121 · (Fax) 608/262-4467 · www.bussvc.wisc.edu ·

A REQUEST FOR PROPOSAL (RFP)

RFP #07-0072-R1

UNIVERSITY OF WISCONSIN – Madison

CLEAN ROOM SYSTEM

Issued by:

STATE OF WISCONSIN

UNIVERSITY OF WISCONSIN - MADISON

PURCHASING SERVICES

April 9, 2007

NO PUBLIC OPENING

Proposals must be submitted by

April 30, 2007 - No later than 2:00 p.m. CDT

PURCHASING SERVICES

University of Wisconsin-Madison · 21 N Park St, Suite 6101 · Madison, WI 53715 1218

608/262-6121 · (Fax) 608/262-4467 · www.bussvc.wisc.edu ·

SUBMITTAL INSTRUCTIONS

A completed and signed proposal response must be received and date/time stamped in by UW-Madison Purchasing Services prior to 2:00 p.m. CDT on the stated proposal due date to be considered. Proposals not so date/time stamped in shall be considered late. Late proposals shall be rejected. We have supplied you with a pre-addressed return label. Please fill in your vendor name and address on the return label to help us identify this transaction. Please use one of the options below for return of your proposal.

MAILING:

Original and three (3) copies of mailed proposals must be received at Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218, prior to 2:00 p.m. CDT on the stated proposal due date.

HAND DELIVERY:

Original and three (3) copies of hand-delivered proposals may be delivered by vendor or third-party/courier service. Proposals must be received at Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218, prior to 2:00 p.m. CDT on the stated proposal due date.

FAXING:

For your faxed proposal to be considered valid by UW-Madison Purchasing Services:

1. A complete copy of the entire transmitted response must be received at Purchasing Services prior to 2:00 p.m. CDT on the stated proposal due date. FAX: (608) 262-4467 (AVAILABLE 24 HOURS A DAY).

2. Original and three (3) copies to be delivered (via hand delivery, mail or courier) within one (1) business day after the stated proposal due date must be received at Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218.

E-MAILING:

For your e-mailed proposal to be considered valid by UW-Madison Purchasing Services:

1. Send a complete copy of the entire response prior to 2:00 p.m. CDT on the stated proposal due date via e-mail to: . Submitting a proposal to any other e-mail address than does not constitute receipt of a valid proposal by Purchasing Services.

2. Original and three (3) copies to be delivered (via hand delivery, mail or courier) within one (1) business day after the stated proposal due date must be received at Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218.

Prior to the proposal deadline, proposer is responsible for confirming that their e-mailed proposal response has been successfully received. Proof of transmission doesn't constitute proof of receipt. The original e-mail submission must be supported by the last page of Section 6 “RFP Checklist and Submittal Page”. This page must be signed and returned via fax (608-262-4467) and must be received prior to 2:00 p.m. CDT on the proposal stated due date.

RETURN ADDRESS LABEL:

ò

OFFICIAL SEALED PROPOSAL
NUMBER: 07-0072-R1
DUE DATE: 04/30/07 TIME: 2:00 PM CDT
NO PUBLIC OPENING
INSERTVENDOR NAME HERE: ______
ADDRESS: ______
______
______
UNIVERSITY OF WISCONSIN-MADISON
PURCHASING SERVICES
21 N PARK ST, SUITE 6101
MADISON, WI 53715-1218


UNIVERSITY OF WISCONSIN PROPOSAL NO.: 07-0072-R1

TABLE OF CONTENTS

PAGE(S)

Section #1: General Information (1-2)

1.1 Purpose

1.2 Organization of this Solicitation Document

1.3 Definitions

1.4  Incurring Costs

1.5  Affirmative Action

1.6  Wisconsin Sales and Use Tax Registration

1.7 Debarment

1.8 VendorNet

1.9 Campus Delivery Requirements

1.10 Parking

1.11 Smoking Free Environment

1.12 Promotional Materials

1.13 Energy Star

Section #2: RFP Process Instructions (3-4)

2.1 Applicable Dates

2.2 Proposer Conference/Site Visit

2.3 After Award Meeting

2.4 Clarifications and/or Revisions through Designated Contact

2.5 Preparing the Proposal

2.6 Conflict of Interest

2.7 Multiple Proposals

2.8 Oral Presentations and Site Visits

2.9 Proprietary Information

2.10 Reasonable Accommodations

Section #3: Performance and Contract Requirements (5-7)

3.1 Contract Terms and Conditions

3.2 Scope

3.3 Payment Terms

3.4 Invoicing Requirements

3.5 F.O.B. Destination Freight Prepaid Included and Installed – AND-

3.5 On Site Service

3.6 Timetable

3.7 Training

3.8 Warranty

3.9 Acceptance Testing

3.10 Insurance

3.11 Travel Per Diems

3.12 Record and Audit

3.13 Subcontractors

3.14 Fair Price Analysis

3.15 Executed Contract To Constitute Entire Contract

3.16 Severability

Section #4: Requirements of All Proposals (8)

Section #5: Evaluation and Award of Contract(s) (9)

5.1 Proposal Scoring

5.2 Scoring Criteria and Method

5.3 Best and Final Offers

5.4 Contract Award

5.5 Notification of Award

Section #6: RFP Checklist and Submittal Page (10-12)


UNIVERSITY OF WISCONSIN PROPOSAL NO.: 07-0072-R1

PAGE(S)

Attachment A – Specifications (13-37)

Attachment B – Cost Proposal Form (38)

Attachment C – Client Reference List (39)

Attachment D – Minority Business Enterprise (MBE) Program Awareness, Compliance & (40-41)

Action Plan

Attachment E – Standard Terms and Conditions (42-44)


UNIVERSITY OF WISCONSIN PROPOSAL NO.: 07-0072-R1

MADISON, WISCONSIN 53715-1218 PAGE 1 OF 44

Section #1: General Information

Requirements that include the word "must" or "shall” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no proposer is able to comply with a given specification or mandatory requirement, Purchasing reserves the right to delete that specification or mandatory requirement. Failure to meet a mandatory requirement MAY disqualify your Proposal. This Proposal document and the awarded proposer’s (Contractor’s) response information shall become the Contract.

1.1 Purpose

The University of Wisconsin-Madison, hereinafter referred to as the “University”, through its Purchasing Services Department, hereinafter referred to as “Purchasing”, is requesting proposals for the Waisman Clinical Biomanufacturing Facility hereinafter referred to as “WCBF”, for the purchase of Clean Room System.

The University does not guarantee to purchase any specific quantity or dollar amount. Proposals that require purchase of a specific quantity or dollar value shall be disqualified.

1.2 Organization of this Solicitation Document

This document is divided into Six main sections. The sections also refer to “Attachments” when such organization assists in making this document more fluid. The six main sections are:

Section 1 General Information (generally states the intent of the solicitation)

Section 2 Instructions to Proposers (contains Information on the proposal process)

Section 3 Performance and Contract Requirements (contains performance clauses that will become part of any awarded contract).

Section 4 Requirements of All Proposals (contains all information Proposers must submit as part of their proposal).

Section 5 Evaluation (contains detail on the evaluation of proposals)

Section 6 Checklist and Signature Page (contains check-off list)

1.3 Definitions

The following definitions are used throughout the Special Conditions of Proposal:

Contractor means successful vendor awarded the bid.

Department means UW Madison Waisman Clinical Biomanufacturing Facility.

MBE means Minority Business Enterprise.

P-Card means Procurement Card (State credit card).

Proposer means a firm submitting a Proposal in response to this Request for Proposal.

RFP means Request for Proposal.

State means State of Wisconsin.

University means University of Wisconsin-Madison.

1.4 Incurring Costs

The State of Wisconsin is not liable for any cost incurred by proposers in replying to this RFP.

1.5 Affirmative Action

As a State agency, the University requires contractors issued a purchase order exceeding $25,000.00 to provide an Affirmative Action Plan. Failure to comply appropriately with these requirements can lead to your company being banned from doing business with any agency of the State of Wisconsin. Additionally, failure to comply can result in termination of this contract, or withholding of payment. On the Bidder Response Sheet please provide the requested information.

For additional information see section 17.0 of the Standard Terms and Conditions (www.bussvc.wisc.edu/purch/stdterms1.html ). Some exceptions may apply, and instructions for completing a plan are available upon request.


UNIVERSITY OF WISCONSIN PROPOSAL NO.: 07-0072-R1

MADISON, WISCONSIN 53715-1218 PAGE 2 OF 44

1.6 Wisconsin Sales and Use Tax Registration

No award can be made to a vendor who is not in compliance with Sec. 77.66 of the Wisconsin State Statutes (vendornet.state.wi.us/vendornet/wocc/certtax.asp) relating to sales and use tax certification.

If you have not established a certification for Collection of Sale and Use Tax status with the Wisconsin Department of Revenue, the University and any other state agency can not issue any purchase orders to your firm. For additional information see http://www.dor.state.wi.us/html/vendlaw.html

1.7 Debarment

Federal Executive Order (E.O.) 12549 “Debarment“ requires that all contractors receiving individual awards, using federal funds, and all subrecipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. As a part of this bid document there is debarment language and a signature block for you to self certify your debarment status on the Bidder Response Sheet. Failure to supply this information may disqualify your bid. Information on debarment is available at the following websites: www.epls.gov and www.arnet.gov/far/.

1.8 VendorNet

The State of Wisconsin has implemented a registration service on an internet system called “VendorNet” to enable vendors to receive notice of all official sealed proposals (over $25,000.00) as solicited by all state agencies.

To obtain information on the state’s bidder registration, please visit the VendorNet Web site at http://vendornet.state.wi.us or call the VendorNet Information Center (1-800-482-7813). In the Madison area, please call 264-7898.

1.9 Campus Delivery Requirements

Delivery of orders shall be made to University departments five days per week, Monday through Friday, during normal University business hours.

The University of Wisconsin-Madison no longer permits access to trucks over 30 ft. in length on several designated Streets on this campus. The exceptions are trucks necessary for the delivery or pick up of perishable commodities, private construction vehicles, vehicles carrying radioactive materials, and campus service vehicles. . For specific policy language, a campus map and restrictions, see the University Transportation Services website at www2.fpm.wisc.edu/trans/NavigationBar/Policies/LargeTruckPolicy.htm

1.10 Parking

University parking is very limited. Each Contractor and/or employee(s) shall make their own arrangements for parking through UW Transportation Services at 610 N. Walnut Street, WARF Building Room #120, Madison, WI 53726 (608) 263-6667. No additional costs will be allowed for parking fees or violations. Unauthorized vehicles parking in University lots or loading docks without permits will be ticketed and or towed.

1.11 Smoke-Free Environment

All University buildings are smoke-free buildings. No smoking shall be permitted.

.

1.12 Promotional Materials

Contractor agrees to not use promotional or marketing material which states expressly or by fair implication that the University endorses either the Contractor or any sponsor of such material.

1.13 Energy Star

The State encourages the use of equipment which meets the Environmental Protection Agency (EPA) Energy Star requirements. The Energy Star Program is a voluntary contract between an Original Equipment Manufacturer (OEM) and the EPA. It is not mandatory that every device offered meet Energy Star requirements but the bulk of the product line should be energy efficient.


UNIVERSITY OF WISCONSIN PROPOSAL NO.: 07-0072-R1

MADISON, WISCONSIN 53715-1218 PAGE 3 OF 44

Section #2: RFP Process Instructions

2.1 Applicable Dates

DATE
April 9, 2007
April 30, 2007 -- 2:00 PM CDT / EVENT
Date of Issue of the RFP
RFP Due Date (Local Madison Time)

2.2 Proposer Conference/Site Visit:

Proposer is encouraged to visit the job site prior to submitting a proposal to assure themselves and the University that they fully understand all requirements of the project. Proposal is to contact John Welp at (608) 265-9555 to schedule a sit visit.

2.3 After Award Meeting

There will be a meeting made available for the clean room contractor and if desired sub-vendors of component equipment used in the clean room, in-order to define details to be followed up, and establish a process for working through these to completion of the project. This is intended to be before shop drawings are made by the clean room contractor and will include UW Facilities Planning and Management (FP&M), University Health Services (UHS), and the Waisman Clinical Biomanufacturing Facility (WCBF) staff.

2.4 Clarifications and/or Revisions through Designated Contact

All communications and/or questions in regard to this request must be in writing and proposers are encouraged to FAX or e-mail written questions to the Purchasing Office. Verbal questions, when permitted, must be directed to Judy Millard at (608) 262-6335.

If a Proposer discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, they have five (5) business days after the scheduled proposers conference to notify, in writing, Judy Millard at the address shown below of such error and request modification or clarification of the RFP document. All written questions will be responded to in writing and provided to all proposers.

Judy Millard

UW Purchasing

21 N Park St, Suite 6101

Madison, WI 53715 1218

E-mail:

PHONE 608/262-6335 -- FAX 608/262-4467 – TTY 608/262-0825

If a Proposer fails to notify the Purchasing Office of an error in the RFP document which is known to the Proposer, or which must have reasonably been known to the Proposer, then the Proposer shall submit a response at the Proposer’s risk and if awarded a contract, shall not be entitled to additional compensation or time by reason of the error or its later correction.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFP, supplements or revisions will be provided to all recipients of this initial RFP.