AGENCY STATUS REPORT
For Awarded Agencies
The Commission expects CALEA Awarded agencies to maintain compliance with applicable standards, be prepared to provide proofs of compliance, and to operate by the letter and spirit of the established standards so long as they are accredited.
To this end, awarded agencies are required to submit this annual report summarizing the accreditation maintenance experience for the preceding year. In the report, the agency declares its continued compliance with applicable standards, identifies strengths and weakness, and discusses agency risks and future opportunities. The intent of the annual report is to communicate to the Commission on the agency’s continued compliance and establish the information necessary for future reaccreditation assessments.
In addition to submitting this Annual Report, the agency is responsible for notifying its Program Manager of any major incident, event or circumstance that may affect its standard(s) compliance and/or the CALEA Accreditation Program. This notice should be provided to your Program Manager as soon as possible following the event.
This report is required to be submitted to CALEA on the first and second year anniversary of the CALEA award, and prior to the on-site assessment during the third year of award. Questions regarding this report should be directed to the assigned CALEA Program Manager.
Check the CALEA Program for which you are submitting an annual report:
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Agency Name:
Agency Address: Street
City, State, Zip Code
Phone #
Fax #
Web Site
CEO:
Phone #: Email:
Fax #:
Accreditation Manager:
Phone #: Email:
Fax #:
Time in assignment:
Date of original award:
Date of last award:
Annual Report #: 1 2 3 Due Date:
Date of last Annual Report:
CALEA Program Manager:
1.0 Standards Compliance – Upon initial or subsequent CALEA Award, agencies are required to remain in compliance with all applicable standards. Please supply the following information:
1.1 Is the agency in compliance with all applicable mandatory standards?
Yes No
If no, list the mandatory standard(s) not in compliance. Briefly describe the reason for noncompliance and actions being taken to regain compliance with each of the listed standards.
1.2 Does the agency remain in compliance with at least 80% of all applicable other-than-mandatory standards?
Yes No
If no, Briefly describe the reason for noncompliance and actions being taken to regain compliance with each of the listed standards.
2.0 Memorandum of Agreement/Consent Decree or Investigation
2.1 Is the agency currently operating under a Memorandum of Agreement and/or Consent Decree?
Yes No
If yes, describe nature of resolution and relief.
2.2 Is the agency currently under investigation by the Department of Labor, Department of Justice, or any other investigating authority?
Yes No
If yes, describe the nature of the investigation and any relationship to any CALEA standard.
3.0 Agency Policy
3.1 Has the agency changed, amended, discontinued, revised or added any policy since its last annual report or assessment for initial reporting purposes?
Yes No
If yes, list by policy number and name, and indicate relationship to any CALEA standard.
4.0 Operational and Administrative Practices
4.1 Has the agency changed, discontinued, or initiated any new practice associated with or impacting any CALEA Standard since it last annual report or assessment for initial reporting purposes?
Yes No
If yes, list and describe relationship to any CALEA standard.
5.0 Personnel
5.1 Has the agency experienced any significant personnel matters since its last annual report or assessment for initial reporting purposes?
Yes No
If yes, list and describe relationship to any CALEA standard.
5.2 Has the agency experienced any grievances since its last annual report or assessment for initial reporting purposes?
Yes No
If yes, list and describe relationship to any CALEA standard and any action taken by the agency.
6.0 Trends and Patterns
6.1 Has the agency recognized any trends or patterns within the reviews, audits, inspections, or analyses required by the accreditation process?
Yes No
If yes, list and describe relationship to any CALEA standard and any action taken by the agency.
7.0 Organization Strengths, Weakness, Opportunities, and Threats – Effective organizations’ leaders are aware strengths, weaknesses, opportunities, and threats, and use these as planning tools for the future. The intent of this section is for the CEO to report on these issues for the purpose of structuring future assessments.
7.1 Please list the agency’s strengths and relationship to any CALEA standard.
7.2 Please list the agency’s weaknesses and relationship to any CALEA standard.
7.3 Please list the agency’s future opportunities and relationship to any CALEA standard.
7.4 Please list the agency’s threats and relationship to any CALEA standard.
8.0 Areas for Future Review – the accreditation process is designed to involve the agency in determining those area of operational or administrative activities that need attention during the accreditation assessment. This section provides an opportunity for the agency to CEO to direct the future assessment teams to areas that the CEO believes are in need of specific review.
8.1 Please list any operational area or activities in the agency that need specific review during future assessments and indicate the circumstances.
8.2 Please list any administrative area or activities in the agency that need specific review during future assessments and indicate the circumstances.
9.0 Impact of Accreditation – This section is used to define the value of the accreditation/recognition process for your agency and provide suggestions for future improvements for the CALEA accreditation process.
9.1 What suggestions do you have for improving the CALEA process?
9.2 Are you satisfied with the level of support provided by the CALEA staff? Please explain.
9.3 What specific value do you gain from involvement in the CALEA accreditation process?
10.0 Chief Executive Officer’s Certification:
10.1 I have reviewed this CALEA Agency Annual Report and the entries are complete and correct to the best of my knowledge.
Yes No
10.2 I certify that my agency is in compliance with all applicable accreditation standards except as indicated in this report.
Yes No
CEO Signature: __________________________________________________
Date:
Prepared By:
Confidential Page 2 09/2016