CHAPTER V
ALLOWANCES AND OTHER BENEFITS
SECTION 1 – ALLOWANCES
Conveyance allowance (Motor Car and Motor Cycle)
General Conditions
1. In accordance with the provision of S.R. 25, a competent authority may grant on such conditions as it thinks fit to impose a monthly conveyance or horse allowance to any Government servant who is required to travel extensively at or within a short distance from his headquarters under conditions which do not render him eligible for daily allowance.
2. In the light of recommendations of the Fifth Pay Commission the Government of India reviewed the rates and conditions for the grant of conveyance allowance to Central Government servants and decided to prescribe the revised rates for these Officers who are required to travel extensively on duty at or within a short distance from their headquarters.
3. Grant of Conveyance Allowance – (a) Current rates: with effect from Ist August, 1997:-
Average monthly travel Rates of conveyance allowance p.m. for journey by
on official duty _________________________________________________
owned motor car other modes of conveyance
________________________________________________
1. 2. 3.
201-300 Km Rs. 560 Rs. 185
301-450 Km Rs. 840 Rs, 240
451-600 Km Rs. 1,035 Rs, 320
601-800 Km Rs. 1,215 Rs. 375
Above 800 Km Rs. 1,500 Rs. 425
4. The following terms and conditions will continue to apply for the grant of the allowance:-
(i) (a) No conveyance allowance shall be admissible unless the average monthly travel on official duty is more than 200 kilometers. Journeys between residence and normal place of work shall not be reckoned as travel on official duty.
(b) Journeys performed on foot or on bicycle shall not qualify for the grant of allowance under these order.
(ii) The conveyance allowance at the rates prescribed in Columns 2 of the table shall not be admissible to the officers whose pay is less than Rs.2800/-p.m. in the revised scales.
(iii) No allowance shall be admissible during:
(a) joining time leave and any period of temporary transfer including holidays prefixed or suffixed to leave and joining time.
(b) Any period of more than 15 days at a time during which a Government servant in receipt of conveyance allowance under either Col.2 or Col.3 or Col.4 or Col.5 of the table does not maintain a motor car or the motor car maintained by him remains out of order is not used for official journeys for any other reason.
Note:- The allowance sanctioned at the rate mentioned under columns 2 to 5 of the table will not be admissible for any period of more than 15 days at a time during which on account of Government Servant’s absence from headquarters on tour, or for any reason whatsoever the motor car maintained by him is not used by the Government servant for official journeys.
(iv) Drawal of allowance at the rates in Col.2 or Col.3 or Col.4 or Col.5 of the table is subject to the Government servant owning and maintaining a motor car in good running condition and using it for all official journeys for which the allowance is granted.
(v) The officers who are granted conveyance allowance under these orders will not be entitled to any other travelling allowance i.e. daily or mileage allowance for journeys up to 16 kilometers from the usual place of work at the headquarters. The travelling allowance for journeys beyond 16 kilometers will be admissible as under:-
(a) If the journey is performed otherwise than in his own conveyance, the travelling allowance i.e. daily allowance and / or mileage allowance admissible under the rules may be drawn in full.
Note: The case of an officer who is in receipt of a conveyance allowance but travels in a staff car or Govt. vehicle is to be regulated in accordance with the provisions of Govt. of India’s Order below SR 26 and not under the above orders.
(b) If he travels by road in his own conveyance either in combination with the rail/steamer / air journey or otherwise, the officer may at his own option exchange his conveyance allowance at the rate of 1/30th for each day for any travelling allowance i.e. daily allowance and/or mileage allowance admissible to him under the rules.
5. For the initial fixation of allowance under these orders a Government servant claiming the allowance shall be required to maintain a log book of journeys on duty qualifying for the grant of allowance for a minimum period of three months. The Controlling Officer shall scrutinize the log book as frequently as possible during this period. A longer period may be prescribed by the sanctioning authority at it discretion. The log book shall contain the following particulars:-
(a) The distances travelled daily on official duty;
(b) Places visited with distance covered and purpose of each visit;
(c) The mode of conveyance maintained/used.
6. The log book should be scrutinised by the sanctioning authority for determining the average mileage done per month for official work and the rate of conveyance allowance shall be fixed on that basis. It may then sanction an allowance at the appropriate rate from any date from which its opinion grant of the allowance is justified. No allowance shall be sanctioned from date earlier than the one from which the log book is maintained.
Note: Only journeys within 16 kms. Of the place of work at the headquarters qualify for inclusion in the log book provided such journey(s) are within the jurisdiction of the Government servant concerned and (b) otherwise qualify for the purpose in terms of Sub para (i) above.
7. The conveyance allowance will be determined for specific posts on the basis of ‘controlled travelling’ as above by the sanctioning authority and the officers appointed to these posts will draw the same unless the mode of conveyance is different subject to their satisfying the prescribed conditions. Where there are a number of posts in the same category the post(s) for which the allowance is intended should be clearly identified in the sanction and the rate for each such post should be clearly stated.
8. On change of incumbency of a gazetted post to which conveyance allowance is attached, an intimation should be sent by the controlling officer to the Accountant General / and Accounts Officer to the effect that the new incumbent possesses conveyance (with particulars thereof) or does not possess a conveyance, as the case may be to enable the latter (Accountant-General/Pay and Accounts Officer) to authorise conveyance allowance at the appropriate rate to the new incumbent.
9. For any category or Government servants the nature of whose duties require the maintenance of motor car e.g. doctors employed under the Central Government Health Scheme the condition of maintaining log books may be waived with the prior concurrence of the Ministry of Finance. In all such cases the allowance shall be admissible at the lowest rats shown in the table in paragraph 3 above. Any claim for the allowance at a higher rate shall be required to be supported by maintenance of a log book as detailed in paragraphs 5 and 6 above.
10. Once the amount of conveyance allowance is fixed in accordance with these provisions it shall not be necessary for an officer to maintain the log book for the purpose of drawing the allowance from month to month unless the controlling officer so desired. The allowance may be drawn during the currency of a sanction so long as the controlling officer is satisfied that there has been no change in the nature of duties of the Government servant or the extent of his touring to justify the withdrawal of the allowance or a reduction in the rate thereof by the controlling officer in the pay bills of the Government Servant concerned for the months of January, April, July and October in each year. He will also countersign the pay bills for these months.
11. The conveyance allowance shall be granted for a period not exceeding two years at a time and its continuance shall be reviewed at the end of each such period. The review shall be made in accordance with the procedure laid down for the grant of the allowance initially.
12. It shall not be necessary to incorporate in an order sanctioning the conveyance allowance any conditions of travelling a specified minimum distance in a month for becoming eligible for the allowance in that month.
(G.I.D. No.1 below SR. 25)
.
Cycle Allowance
13 The cycle allowance of Rs.20 per month shall be admissible to such staff who maintain bicycles and are entitled to cycle allowance under the instructions issued by the Government of India from time to time.
14. For grant of cycle allowance a certificate by the controlling officer that “the official is required to maintain a cycle for constant touring on official duties” is necessary.
Travelling Allowance
15. The grant of travelling allowance is governed by the provisions of Fundamental and Supplementary Rules as amended from time to time.
House Rent Allowance and City Compensatory Allowance
General Rules and Orders
16. Consequent upon the decision taken by the Government on the recommendations of the Fifth Pay Commission relating to the above mentioned allowances vide Ministry of Finance Resolution No. 50(1)/IC/97 dated 30.9.97, the President is pleased to decide that in modification of Ministry of Finance O.M. No. F. 2(37)-E II (B)64, dated 27-11-1965 as amended from time to time, Compensatory (City) Allowance and House Rent Allowance to Central Government employees shall be admissible at the following rates from Ist August, 1997:-
(1) (i) COMPENSATORY (CITY) ALLOWANCE:
Amount of CCA in class of cities
Pay Range (Basic Pay) (Rs. per month)
____________________________________
‘A-1’ ‘A’ ‘B-1’ ‘ B-2”
(1) (2) (3) (4) (5)
Below Rs. 3,000 PM 90 65 45 25
Rs. 3000 p.m. to Rs. 4,499 p.m. 125 95 65 35
Rs. 4,500 p.m. to Rs. 5,999 p.m. 200 150 100 65
Rs. 6,000 p.m. and above 300 240 180 120
(ii) HOUSE RENT ALLOWANCE:
classification of cities/towns Rates of House Rent Allowance
‘A-1’ 30% of actual basic pay drawn
‘A’
‘B-1’ 15% of actual basic pay drawn
‘B-2’
‘C’ 7.5% of actual basic spay drawn
Unclassified 5% of actual basic pay drawn
(2) The cities/towns which have been placed in a lower classification, as compared to their existing classification, shall continue to retain the existing classificationuntill further orders and the Central Government employees working therein will be entitled to draw the rates of CCA and HRA accordingly.
OVERTIME ALLOWANCE
18. General conditions – The overtime allowance is admissible only in case of work of urgent nature cannot be postponed in the public interest till the next working day, and it becomes necessary to detain some staff on duty beyond office hours and / or on Sundays (or other weekly off days) and holidays.
19. Overtime work, for the purpose of grant of overtime allowance means the work done in excess of one hour over the prescribed hours of work on any working day and includes the work done on any Sunday or any other holidays minus the hour of lunch break.
20. In cases where the employees are required to work for half a day (i.e. 10.00 a.m. to 1.30 p.m.) two of such half days should be taken as equivalent to one full day for the purpose of grant of compensatory leave if so asked for by the individual.
21. If any employee is required to work on Sundays or other holidays / public holidays beyond a full day, he may be allowed a day’s compensatory leave in lieu of full day’s work and paid overtime allowance at working day’s rates for the excess time put in by him minus one hour.
22. In accordance with Ministry of Finance Deptt. of Expenditure OM No.15011/2/EII(B)/76 dated the 11/8/76 & DP & T OM No.15012/3/86-Estt. (Allowance) dated 13/11/86 and 19/3/91, Ministries/Departments etc. have been advised to organise their work in such a way as to complete it during the normal working hours. The standard of supervision should be tightened to achieve this objective. If in spite of all measures taken to reorganise the work and tightening of supervision, there are cases of work on holidays and excessive duty hours, the employees should normally be allowed compensatory off cannot be given and it is inescapable to employ staff on overtime work, the competent authority may grant overtime allowance.
Rates of Overtime Allowance
23. The revised rates w.e.f. 1/12/90 at which overtime allowance is to be paid as per Ministry of Personnel, Public Grievance & Pension (Deptt. of Personnel and Training) OM No.15012/3/86-Estt.(Allowances) dated 19/3/91 are given below:-
Overtime allowance per hour in Rs.
Emoluments Office staff Operative Staff_______ Staff Car Driver
On working On Holi-
Day days
SECTION 2 – SPECIAL PAY
Special pay to Cashiers
1. Assistants/UDCs/LDCs may be appointed as Cashier at the discretion of the competent authority. In the subordinate offices of the CPWD, as a rule, only Lower Division Clerks are employed as Cashiers but, if required, Upper Division Clerks can also be appointed as such. The persons who are appointed shall either be holding a permanent post or have been declared quasi permanent.
2. Cashiers are granted special pay. Powers to grant such a special pay to Cashiers in the CPWD vest in the Director General of Works and the Chief Engineers, declared as Heads of Department, but these powers have been internally delegated to the Superintending Engineers in respect of payment of Special Pay to Cashiers in the Central Office.