VIRGINIA: AT A REGULAR MEETING OF THE BRUNSWICK COUNTY BOARD OF SUPERVISORS HELD ON WEDNESDAY, JULY 15, 2009, IN THE AUDITORIUM OF THE COUNTY GOVERNMENT BUILDING
PRESENT: BARBARA JARRETT DRUMMOND, CHAIR; WELTON TYLER, VICE-CHAIR; MARC L. FINNEY, BERNARD L. JONES, SR., BOARD OF SUPERVISOR MEMBERS; CHARLETTE T. WOOLRIDGE, CLERK; TAMMY W. NEWCOMB, CMC, DEPUTY CLERK;
ABSENT: ROBERT H. CONNER, BOARD OF SUPERVISOR MEMBER
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Re: Closed Meeting – 5:30 p.m.
Upon motion of Mr. Finney, seconded by Mr. Jones, and unanimously carried,
the Board of Supervisors convened in Closed Meeting to discuss the following matters:
2.2.3711.A.7
Consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, to-wit:
§ Brunswick Housing Production Project (Silver Trails)
§ Lease between Brunswick County and Brunswick County/Lake Gaston Tourism Association, Inc.
§ Lawrenceville-Brunswick Airport – Deed of Revocable Easement
§ County Attorney – Paralegal Billing
2.2-3711.A.1
Discussion of a personnel matter as follows:
§ Emergency Management Coordinator Position
MOTION TO RECONVENE IN OPEN MEETING
Upon motion of Mr. Finney, seconded by Mr. Jones, and unanimously carried,
the Board of Supervisors of Brunswick County, Virginia, reconvened in Open Meeting.
CERTIFICATION OF CLOSED MEETING DISCUSSION
WHEREAS, the Board of Supervisors of Brunswick County, Virginia (“Board”), convened a Closed Meeting on this date pursuant to an affirmative recorded vote in accordance with the provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712 of the Code of Virginia, 1950, as amended, requires a certification by the Board that such Closed Meeting was conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED that the Board hereby certifies that, to the best of each member’s knowledge, (i) only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in the Closed Meeting to which this certification resolution applies, and
(ii) only such public business matters as were identified in the motion convening the Closed Meeting were heard, discussed or considered by the Board.
Ayes: Finney, Jones, Tyler, Drummond; Nays: None.
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Re: Regular Meeting at 7:00 p.m.
Chair Drummond called the regular meeting to order and welcomed all citizens
in attendance.
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Re: Invocation and Pledge of Allegiance
Supervisor Finney gave the Invocation and led the Pledge of Allegiance.
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Re: Approval of Agenda
Upon motion of Mr. Finney, seconded by Mr. Jones, and unanimously
carried, the Board approved the agenda with the following changes:
County Administrator’s Report
§ Add Nottoway, Amelia, Brunswick Regional Interoperable Communications Project Grant
County Attorney’s Report
§ Add Lawrenceville-Brunswick Airport – Deed of Revocable Easement
New Business
§ Add Emergency Management Coordinator’s Position
§ Add Contract Attorney Contract
§ Add Paid Rescue Squad Personnel
Ayes: Finney, Jones, Tyler, Drummond; Nays: None.
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Re: Approval of Minutes
Upon motion of Mr. Jones, seconded by Mr. Finney, and carried, the
Board approved the minutes of the June 17, 2009, Regular Meeting and the June 29,
2009, Adjourned Meeting as recorded.
Ayes: Finney, Jones, Tyler, Drummond; Nays: None
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Re: Virginia Department of Transportation
Mr. Moody, Assistant Resident Engineer, presented the monthly report as
follows:
Construction Report
· Rural Rustic Program 2009-10
o Route 722 – Wrightwood Drive from Route 611 to end state maintenance (working on environmental documents)
Spot Stabilization
· 2008-09 Program – advertised June 9, 2009
o Route 673 – Reavis Gin Road from Route 611 to Route 715
o Route 712 – Old Stage Road from Route 58 to Route 634
· 2009-10 Program
o Route 611 – Dry Bread Road from Route 644 to Route 46
Maintenance Forces
· Placing stone on various secondary routes around mailboxes and low shoulders and on non-hard surfaced secondary roads; machining non-hard surfaced secondary roads; replacing pipe; and patching and cleaning intersections.
Revenue Sharing Program
· Route 626 Overlay approved (waiting for approval of work order)
Official Closing of Rest Areas
· Rest areas will be closing effective July 21, 2009, as approved by the Commonwealth Transportation Board on June 18, 2009.
Turnkey Asset Management for Interstate Maintenance
· Effective July 1, 2007
· 24/7 Telephone Number – 1-866-378-7743 (Smart Traffic)
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Revenue Sharing Program
Staff received notification from the Virginia Department of Transportation (VDOT)
that funds are available through the Revenue Sharing Program. VDOT provides state
funds to match local funds for the construction or improvement of roadways in the
locality (50/50 match). Historically, the Board of Supervisors has included $25,000 in its
budget to the Revenue Sharing Program.
County records indicate that FY10 funds will be utilized for a road in the Totaro
Election District. Chair Drummond recommends Park Place for consideration of
Revenue Sharing Funds.
Upon motion of Mr. Tyler, seconded by Mr. Jones, and unanimously carried,
the Board adopted a resolution approving funding the FY10 Revenue Sharing Program
in the amount of $25,001.00 with the State matching $25,000.00 and authorized the
County Administrator to submit the Detailed Designation of Funds Form.
WHEREAS, the Brunswick County Board of Supervisors desires to submit an application for an allocation of funds of up to $25,001 through the Virginia Department of Transportation Fiscal Year 2009-10, Revenue Sharing Program; and,
WHEREAS, these funds are requested to fund improvements to State Route 785, Park Place in the Election District 5- Totaro; and,
NOW, THEREFORE, BE IT RESOLVED THAT the Brunswick County Board of Supervisors hereby supports this application for an allocation of $25,001 through the Virginia Department of Transportation Revenue Sharing Program.
Ayes: Finney, Jones, Tyler, Drummond; Nays: None.
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Re: Department/Agency Requests
Town of Lawrenceville Generator Update – Mayor Douglas Pond
Mayor Douglas Pond presented an outline of the generator project for the
Town of Lawrenceville as follows:
§ Purchase and installation of 400kw generator at the wastewater treatment plant
§ Removal of 250kw generator and installation on trailer
§ Installation of cement pad at Municipal building
§ Purchase of transfer switch to “plug” 250kw generator into a municipal building
§ Installation and wiring of transfer switch at Municipal Building (pending)
§ Installation of transfer switch at water plant and placement of 350kw generator on trailer for use at water plant of Brunswick Correctional Center ground tank.
Mr. Pond further stated that the generator project was designed so that the
250kw generator can also be used at any shelter site during a critical incident. The
project also includes a maintenance agreement to assure the generators function when
needed.
This was provided for the Board’s information.
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2010 Census Update – Patricia Knight
Ms. Patricia Knight, U.S. Census, presented an overview of the 2010 Census
stating that the purpose is to create partnerships and achieve an accurate census count
throughout the County. The Census is mandated every ten (10) years under the U.S.
Constitution.
Upon motion of Mr. Tyler, seconded by Mr. Finney, and unanimously carried, the
Board approved the 2010 Census Partnership Agreement and adopted the following
resolution:
WHEREAS, the next Decennial Census will be taken in the year 2010, and policitical representation to the United States House of Representatives, state legislatures and local governments is determined by the Decennial Census, and the County of Brunswick recognizes the equal importance of each resident in the 2010 Census count; and,
WHEREAS, census population totals are used to determine the annual distribution of billions of dollars in federal, state and local funds for major programs in areas such as transportation, education, community and health services, and housing; and,
WHEREAS, the Census reaches every population group from long time residents to the most recent immigrants, every age group from newborn and centenarian and every social class, raciel and ethnic group; and,
WHEREAS, the 2010 Census creates jobs that stimulate economic growth and increase employment opportunities in our community; and,
WHEREAS, the information collected by the census is protected by law and remains confidential for 72 years.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Brunswick County as follows:
As a 2010 Census partner, we will:
· Encourage employees and constituents to complete and mail their 2010 Census questionnaire.
· Allow the Census Bureau to post Brunswick County’s name on the 2010 Census web site.
· Link to the 2010 Census web site from the County’s web site.
· Place the 2010 Census articles in the local newspaper to inform the citizens of Brunswick County about the 2010 Census.
Ayes: Finney, Jones, Tyler, Drummond; Nays: None.
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Re: Citizen Comments
The Chairman opened the citizen comment period and advised that each citizen
will be allotted three (3) minutes to speak. The following citizens spoke.
· Dorothy Thomas, Brunswick County/Lake Gaston Tourism Association, stated that due to budget cuts the Brunswick County/Lake Gaston Tourism Association office cannot maintain its five year contract with Xerox for the copy machine. She indicated there is a significant financial penalty for termination of the contract.
It was the consensus of the Board to direct the County Administrator and Treasurer to review the Brunswick County/Lake Gaston Tourism Association’s budget to identify available funds and make a recommendation to the Board of Supervisors.
· Wally Sayko thanked the Board of Supervisors for the additional of funds to the FY10 Lake Gaston Weed Control Council budget.
· Jerry Thompson stated that he was in support of the development at the I-85 Business Park located on Boydton Plank Road (Route 1).
After giving all citizens an opportunity to express their views, the Chairman
closed the Citizen Comment period.
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Re: Consent Calendar of Reports
Upon motion of Mr. Finney, seconded by Mr. Jones, and unanimously
carried, the Board approved the Consent Calendar of Reports as presented for the
following organizations:
A. Lawrenceville-Brunswick Airport Monthly Report – June 2009
B. Brunswick County Sheriff’s Office Monthly Report – June 2009
C. Roanoke River Service Authority Minutes
Ayes: Finney, Jones, Tyler, Drummond; Nays: None.
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Re: Brunswick County Public Schools - Monthly Report
There was no report.
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Re: Finance Director’s Report
Approval of Disbursements
Upon motion of Mr. Jones, seconded by Mr. Finney, and carried, the Board
approved the disbursements in the total amount of $990,796.36 as follows:
· system checks dated June 22, 2009, in the amount of $7,343.11 (Election)
· system checks dated June 30, 2009, in the amount of $29,312.13 (FY09)
· system checks dated June 30, 2009, in the amount of $3,270.00 (Jury)
· system checks dated July 1, 2009, in the amount of $538,007.34 (FY10)
· system checks dated July 15, 2009, in the amount of $294,932.34 (FY09)
· system checks dated July 16, 2009, in the amount of $117,931.44 (FY10)
Ayes: Finney, Jones, Tyler, Drummond; Nays: None.
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June 2009 Expenditure Report
Mrs. Maitland, Treasurer, presented monthly expenditures for June 2009 as
follows:
Department/Agency Supplemental Appropriation Needed
Electoral Board $6,500.00
§ Printing and supply costs for additional elections held during the fiscal year.
Circuit Court $ 2,000.00
§ Telephone costs for court video capability, grand jury stipends, administrative costs for judges, and required purchase of a computer .
Sheriff/Correction and Detention $35,000.00
§ Costs associated with housing inmates, professional health services for the inmates, and increased costs for food supplies.
Probation Office $32,730.00
§ Expenditures for youth housing inmates, professional health services for the inmates, and increased costs for food supplies.
Maintenance of Buildings & Grounds $45,000.00
§ Electricity, and water/sewer expenditures are over budgeted amounts.
Total Supplemental Appropriation: $121,230.00
Staff recommends utilizing the FY09 undesignated fund balance to reconcile
expenditures with FY09 appropriated departmental totals.
Upon motion of Mr. Jones, seconded by Mr. Finney, and unanimously carried,
the Board approved an appropriation from the FY09 undesignated fund balance in the
amount of $121,230.00 to the above referenced departemtns in order to reconcile
expenditures with FY09 appropriated departmental totals.
Ayes: Finney, Jones, Tyler, Drummond; Nays: None.
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Public Safety Answering Point (PSAP) Grant – Acceptance of Virginia Wireless E911 Grant
Mrs. Maitland, Treasurer, presented a letter dated May 28, 2009, from the
Virginia Wireless E911 Services Board, advising that Brunswick County has been
awarded the Public Safety Answering Point Grant in the amount of $141,600 for the
replacement of the Radio Consoles in the E911 Center.
Funds are included in the adopted Fiscal Year 2010 budget. There is no local
match required for this grant.
Upon motion of Mr. Finney, seconded by Mr. Jones, and unanimously carried,
the Board accepted the grant award in the amount of $141,600.00 from the Virginia
Wireless E911 Services Board.
Ayes: Finney, Jones, Tyler, Drummond; Nays: None.
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Transfer of Funds for Fort Christanna Dedication Ceremony
Mrs. Maitland, Treasurer, stated that at the April 2009 meeting, the Board
approved a transfer of $1,000.00 from Fort Christanna Capital Project to the Brunswick
Historical Society to fund expenses for the Fort Christanna dedication on April 25, 2009.
As reported by Nathaniel Neblett, actual expenses for the event totaled $1,220.62.
Upon motion of Mr. Tyler, seconded by Mr. Jones, and unanimously carried,
the Board approved the additional transfer of funds in the amount of $221.00 from the
Fort Christanna Preservation Capital Project to General Fund Department 072601 –
Brunswick Museum and Historical Society in order to properly account for the
expenditures in fiscal year 2009.
Ayes: Finney, Jones, Tyler, Drummond; Nays: None.
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Re: Planning Director’s Report
There was no report.
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Re: County Administrator’s Report
County Administrator’s Monthly Report – June 2009
Ms. Woolridge, County Administrator, presented the County Administrator’s
monthly report for June 2009.
§ Representatives from Department of Agriculture and Consumer Services conducted a routine inspection of the Brunswick Animal Shelter on June 17, 2009, and there were no findings of non-compliance. Additionally, the facility was exceptionally clean and the records were in proper order. The Board of Supervisors and the County Administrator commended Mr. James Maclin, Animal Control Officer, and staff on a job well done.
Upon motion of Mr. Jones, seconded by Mr. Finney, and unanimously
carried, the Board approved the County Administrator’s monthly report as submitted.
Ayes: Finney, Jones, Tyler, Drummond; Nays: None.
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Proposed Amendment to the Coyote Ordinance to Establish Requirements Which Must Be Met in Order to Collect a Bounty for a Coyote Killed Within Brusnwick County