4Th Ibby Africa Regional Conference and Book Fair

4TH IBBY AFRICA REGIONAL CONFERENCE AND BOOK FAIR

Organisedby:

National Book Trust of Uganda (NABOTU) & Uganda Children’s Writers and Illustrators Association (UCWIA)

Tel.: +256772580287

E-mail:

VENUE: Hotel Africana – Kampala, Uganda

BOOKINGFORM

Pleaseprintorwriteincapitalletters.

NameofCompany/Organisation:………………………………………………………………………......

ContactPerson:Mr./Ms...... Designation:......

Address: ……………………………………………………………………………….………………………………...... ………………………......

City: ……………………...... Postcode: ...... Country:………...……………

Tel.:…..…………………………...... … E-mail: ………………………………………......

Mobile:……………………………………...... Fax: …………………………………...... …

TOTAL NUMBER OF STALLS = 50 Stalls

Note:

• Spots are allocated on (First come basis)
• CLOSINGHOURIS6.00pm
• Exhibitors are free to make bookings for more than one stall. Extra charges apply.

Advert Space in Conference Program Book and Directory

Boththecompletedregistrationformandpaymentinfullmustbereceivedby30thJune 2017. Paymentshouldbemadeinfavourof: Uganda Children’s Writers and Illustrators Association

Iherebydeclarethattheinformationgivenistrue,andagreetoabidebytheGeneralTermsandConditions stipulatedintheKampalaInternationalBookFair2014aslistedoverleaf.

Pleasesendthecompletedregistrationformandpaymentinfulltothesalesofficeat:

Suite 5, 3rd floor, Fountain House, 55 Nkrumah Road P O Box 25412 Kampala, Uganda

Tel.:+256772580287 Office.: +256 414235264 E-mail:

Forofficeuse

EXHIBITOR'S PROFILE (COMPULSORY)

(AbriefintroductiontoeachexhibitorwillbeprintedintheConference program book and fairdirectory).

Pleasecompletethefollowingdetailsandsendtheprofiletothesalesofficeat E-mail:by30thJune, 2017.Thankyoufor yourkindattention. Yourcooperationisgreatlyappreciated.

Please Type or write in Block Letters

Nameof Company/Organisation:...... Contact Person: Mr./Ms...... Designation: ......

Address;………………………………………………………………………………………………………………………

City:……………………...... Postcode:...... Country:……...………...... Tel:…..……....……...... Mobile:………………….………. Fax: …………………………………….... E-mail: ……………………………………………… Website: ......

Company/Organisation Description: (Please write your company/organization description in not more

than 100 words)

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Note:

Incomplete submission of Exhibitor’s Profile may result in your company/organisation being omittedfrom the book fair directory. The Organiser accepts no responsibility for inaccurateinformation printed in the directory

GENERAL TERMS AND CONDITIONS

TheOrganisersoftheConferenceBookFairaretheNationalBookTrust of Uganda and Uganda Children’s Writers and Illustrators Association. Theorganiserswelcomeparticipation frombothlocalandinternationalcompaniesandgovernment bodies involved in publishing and other book-related industries, all members of the Uganda Publishers Association (UPA), National Book Trust of Uganda (NABOTU),publishers, booksellers, authors, printers, libraries, archives, information centers, translators and book-lovers of all age groups

1. STALL

1.1. Rental & Payment

STALL rental for each category of participants are shown in the Registration Form. Payment shouldbemadeinfavourofUganda Children’s Writers and Illustrators Associationandsenttothesales officetogetherwiththecompletedregistrationform.

1.2.Stall Specifications

Astandardstallcoversanareaof2mby2mandcomprisesbasiclighting, a table,2chairs.

1.3.Stall Allocation

TheOrganisershallhavetheabsoluterightwithregardstothenumberofstallsallocatedto each of the exhibitor. Applicationsreceivedafter30thJuneshallbe considered after all other exhibitors have received stalls.

Completedformsareto be submittedtogetherwithfull payment to secure bookings. Registration will be closed once enough applications havebeenfilledup.

1.4.Cancellation

ShouldtheExhibitordecidetocancelparticipationor reducethetotalnumberof stallsoncethe applicationhasbeensubmitted,thefollowingchargeswillbedeductedfromthepaymentmade bytheExhibitorandtherestofthetotalpaymentwillberefundedwithin15daysofcancellationto theExhibitor.

- Before1July2017:50%ofthetotalpaymentwillbededucted

- After1July 2017:100%ofthetotalpaymentwillbededucted

1.5. Vacant Stall

The Organiser will repossess and sell any vacant stalls on the first day in the event of cancellation andwithdrawal bytheExhibitors. Stallrentalandpayment inthiscasewillbe forfeitedbytheOrganiser.

1.6. Display Set Up and Removal

Settinguptimestartsfrom8.00amandmustbecompletedby7.00pmon22nd August 2017

whileremovalofexhibitsstartsfrom4.00pmandmustbecompletedby7.00pmon24th August2017

2. OpeningHours

Theopeninghoursareasfollows:

-09.00amto6.00pm

Theexhibitorsmustensurethattheirstallsshallremainopenduringopeninghours.

3. CompanyNameontheExhibitionStallandExhibitionDirectory

Exhibitors'companynamesasstatedin theapplicationwillbeprintedonstallfasciasandexhibition guidemap.Thenamethat isshownonthestallfascia/decoration andthe exhibitiondirectorymustbethesame.Exhibitorswhowishinsteadtoshowabrand/publicationname orgroup company name ontheir stall fascia/decoration and exhibition directory instead oftheir companyname,MUSTfirstrequestandobtainpriorapprovalfromtheOrganiserbyprovidingthe relevantdocumentation, toprovethattheexhibitor's company isthebrand/publication owneroris appropriatelylicensedthereby,orisamemberofthesamegroupofcompaniesastheexhibitor,at least3 weeksbeforethecommencementof theExhibition.TheOrganiserreservestherightNOTto accept any exhibitors' request if the documents submitted cannot, in the Organiser's absolute discretion,substantiatethebrand/publication ownershiporlicensee/groupcompanyrelationship.No display of brands/publication names or other company names on stall fascias/decorations is permittedsavewheretheexhibitorhascompliedwiththisparagraph,andtheOrganiserreservesthe righttorequestexhibitorstochangetheirstallfascia/designoramendthestalldecorationincase ofnon-compliance.

4. Sub-Letting

Exhibitorsarestrictlyforbiddentosubletor otherwisesharethespacetoor withanythirdparty.Any exhibitorfoundto beinbreachof thissub-lettingprohibitionwill be askedtoimmediatelyremoveall illegitimatethirdpartybusinesscards,materialsandexhibits(promotionalorotherwise)fromitsspace atitsownexpenses.

Anexhibitormayalso(i) promote,distributeor displayexhibits,printedmattersor graphicmaterials bearing the name of its wholly-owned subsidiary or any third party company having a formal agreementwithitselfappointingtheexhibitorasagentordistributorofthatthirdpartycompanyor(ii) allowtheemployeeofsuchsubsidiaryorthirdpartycompanytosolicitbusinessforsuchsubsidiaryor thirdpartycompanyat itsSpace.Exhibitorsareremindedto obtainpriorwrittenpermissionfromthe Organiser byapplying inwriting atleast3months before thecommencement oftheExhibition if exhibitors wish toconduct thesaid activities forthesubsidiary oranysuch third party company. Exhibitorsarerequiredtoprovidesomeformofdocumentation confirmingtherelationshipbetween theexhibitorsandtherelevantsubsidiaryorthirdpartycompanywhensubmittingyourapplication.

5. Guidelines for the Fair Exhibits

5.1Display/SellingItems

Acceptable exhibitsshouldbebooks,multimedia products relatingtoliteraryworksandaudio- visualpublishing(suchaseducationalsoftware,electronicdictionary,audio-visuallearningaids, digitalpublishing,electronicbooks,music/filmrecordings,etc)andstationery.Atleast60%of the displayareaofeachboothmustbeoccupiedbyexhibitsrelatingtotherelevantproductsection wheretheboothis located.Exhibitorscanonlydisplay/sellbooks,periodicalsormagazinesat the racks. All non-books items such as multimedia products, arts craft, stationery, non-printed learningaids,etc.shouldbeseparatelylocatedintherelevantproductsections.

Thefollowingproductsareprohibitedfrombeingattheconference book fair:

•obsceneandindecentarticles

•Offensiveanddangerousarticles

•productsthatarein the Organiser'sviewirrelevantto theexhibitprofileof theconference book fair(e.g.clothingaccessories, food and beverages, household appliances, cosmetics, umbrellas, toys, electronic games,consumerelectronicproductsotherthane-bookreadersor electronictranslatorsandaudio equipment)

•productsthatareintheOrganiser'sviewincompatiblewiththeimageoftheCONFERENCE BOOK FAIR

Ifanyexhibitorwouldliketodistribute/sellsomesouvenirsandgiftitemsinpromotingthemainexhibits, suchproductsshouldnotexceed10%of thestallarea.Thelist of souvenirsandgiftitemsshouldbe submittedtotheOrganiseratleastonemonthpriortotheopeningoftheFairforapprovalandmayonly beexhibitedafterapprovalthereof.

Unsuitable Publications

TheExhibitorshallensurethattitlesandexhibitsprohibitedbyUgandanlawsarenotdisplayedtothe public.TheExhibitorshallindemnifytheOrganiseragainstallexpensesincurredintheremovalofthe saidexhibits.TheexhibitorshallfurtherindemnifytheOrganiseragainstallclaimsforcompensationby theaggrievedparty.

5.2SecurityandSafety

TheOrganisershallreservetherighttolimitanyconstructions ordemonstrations thatposeas potentialsafetyhazards.Inflammablematerialsarestrictlyprohibitedinthehall.

5.3 Cleanliness

Exhibitorsare fullyresponsiblefor keepingtheirstallscleanduringthe fair.Exhibitorsareonly allowedtolittertheunwantedthings/garbageatthegarbagedisposalarea.

5.4 Exhibitor’sPass

ExhibitorsmustweartheExhibitor’sPasstoenterthevenueforthesettingup,removalofstalls andexhibitionperiodoftheFair.Forgeneralsafety,exhibitorsshouldgivethepassestotheir workingstaffonly.

Duringtheexhibitionperiodof theFair,if anyexhibitdoesnotmeetwiththeaboverequirements,the Organiserreservestherighttostoptheexhibitorfromdisplaying/showing/selling and/ordistributingthe relevant products at the Fair. The Organiser also reserves the right to terminate the exhibitor's participationimmediatelywithoutanycompensation.

6. SpecialProvision

TheOrganiserreservestherighttoamendandmakechangeswhendeemednecessary.

7. Disclaimer

TheOrganisershallnotbeliabletoanyclaimsforcompensationbytheExhibitorsintheevent theFairissuspended orcancelled duetofloods,fire,powerfailures, riotsoranydisruptions beyondthecontroloftheOrganiser.

8. Publicity/PromotionalEvents

8.1.Ifanexhibitorwouldliketoorganisepublicity/promotional eventswithintheirownstallswhich mighteasilyattractcrowds,separatewrittenapplication mustbesubmitted totheOrganiserat least3weekspriortothecommencement oftheconference book fair.Fullparticularsoftheproposedevent (including thenature oftheevent, participants' name anddetails oftheactivity, etc)must be includedinthewrittenapplication.TheOrganiserreservestherighttoturndowntheapplication, or requiretheexhibitorto changetheproposedeventandmakea freshapplication,theproposed eventtobecarriedoutisnotinlinewiththeimageofconference book fair,mayraisepublicsafetyproblems (e.g.crowdcontrolissues),orisnotsuitabletobeheldduringtheexhibitionperiodofconference book fair.Wheretheexhibitorintendstoholdintheboothorinthepublicareaanydonationcampaignsor othereventsrequiredtobeheldwithalicence,theexhibitormustobtainthenecessarylicence fromtherelevantgovernmentbodypriortoexhibitionattheconference book fair.TheOrganiserhastherightto turndownanyapplicationforeventsnotsolicenced.Anysuchunlicencedeventscannotbeheld at theconference book fair.TheOrganiserhastherighttoimmediatelyterminatesucheventthatcomestoits attention.

8.2.Exhibitors also need to provide sufficient staff to maintain order at the venue. If the publicity/promotional eventscarriedoutbyanexhibitorattractsacrowdand/oraffectstrafficof people/orderatthevenueorthenormaloperationofotherexhibitorsnearby,theOrganiserhas therighttoimmediatelyre-locatesuchpublicity/promotional eventstoanappropriatelocationor immediatelyterminatetherelevantevent.TheOrganiserreservestherightto,atanytime,ban any event undertaken without prior written approval or which contravenes the Terms and ConditionsoranytermsandconditionsimposedbytheOrganiserfromtimetotime.

8.3.PublicityMaterialsofanyExhibitormayonlybedistributed fromtheExhibitor's ownstall.No advertising,demonstration suchasmascot,‘sandwichman’orcanvassingforbusinessmaybe carriedoutanywhereelsewithintheExhibitionVenue.Noexhibitsoradvertisingsignsshallbe placedoutsidetheconfinesoftheExhibitor'sstall or designated areas.

8.4.TheExhibitorshallnothangonanypromotionalmaterialssuchasbuntings,orotherwiseadhere tothefasciaboardsandthePWTCwallsanystickers,posters,hangersorothermaterials.

8.5.Gas-filledballoonsshallnotbepermittedattheExhibitionVenueunderanycircumstances.

8.6.Allaudio-visualequipmentmustgenerateanoiselevelwhichdoesnotcauseanyannoyanceor inconveniencetootherExhibitorsorvisitors.

8.7.Publicannouncementsystem(P.ASystem)isprohibitedatallExhibitors’stallarea.

8.8. WorkofanykindcarriedoutattheExhibitionVenuemustconformtothecurrentlocallawsand regulationsinforceinUgandaandthosespecifiedbytheOrganiser.ThisappliestotheExhibitor, itsagents,contractorsandsubcontractors. AlloftheExhibitors’staff/workersshouldhavevalid identificationcertificateorvalidvisaforforeignworkers.TheOrganiserreservestherighttostop anyworkwhichcontraveneswithanyoftheselawsandregulationsandtheExhibitorshallhave noclaimagainsttheOrganiseroritsagentsforanylossesordamagesrelatingthereto.

1. Payments

Please instruct your bank to add any bank charges to the total fee paid. Any bank charges incurred that have not been added will be charged to the respective company

If an exhibitorfailstocomplywiththeaboverulesor thedirectionsof theOrganiser,theOrganiser reservestherighttopenalizesuchexhibitor,includingbutnotlimitedtobydelayingsuchexhibitor's turninselectingastandfortheconference book fairinthefollowingyear,ortocancelitsentitlementtoexhibitin futureattheCONFERENCE BOOK FAIR.

ForUCWIA For…………………………………………

Signature Signature

Name: Name:

Date: Date: