36th Annual Havre de Grace Seafood Festival
P.O. Box 391, Havre de Grace, MD 21078
(410) 939-1525/ www.HdGSeafoodFestival.org
ARTISANS & CRAFTER VENDOR APPLICATION
We appreciate your interest in participating in the
36th Annual Havre de Grace Seafood Festival on August 12, 13 and 14, 2016.
This contract is between _______________________________________________ and The Havre de Grace Seafood Festival, Inc.
Ø We do not allow BUY/SELL, flea market or imported items in the Artisan and Crafter area. Work displayed must be your own and the artist/crafter must be present. If you do not make the items, you are not an Artisan or Crafter – Please use the Commercial Vendor application. If it comes out of a box with Chinese or other foreign writing on it you are not an Artisan/Crafter – Please use the Commercial Vendor application. The Festival committee will make the final determination as to which vendor category. Should a vendor be accepted as an Artisan and Crafter as a result of misleading information, or an oversight in the jurying process, you may be given the option of upgrading to a Commercial Vendor space, if available, or not participating in the Festival.
Ø We want every vendor to make money at this event. The Committee will limit the number of Vendors selling similar items (i.e. Jewelry). Some categories close as early as February. The earlier you submit your application, the likelier you will be accepted.
Ø The Havre de Grace Seafood Festival must receive the signed contract, payment, and photos of items to be sold before your application can be processed. You will only be permitted to sell or display items approved in advance, if you do not show it in the photos it is not approved.
Ø We now accept credit cards for payment. Click on "Pay with Credit Card" on the vendor application page.
Ø Checks should be payable to Havre de Grace Seafood Festival. Mail contract and payment to P.O. Box 391, Havre de Grace, MD 21078.
Ø Crafts vendor spaces are 10’ frontage x 10’ depth. We reserve the right to limit vendors to 2 spaces, at our discretion.
Ø Send 2-4 photos (printed) of your work and one of set up display showing all items to be sold. Use back of application to thoroughly describe work or techniques if necessary. You may not sell items other than those approved in advance. The Committee will retain photos. These photos are used to Jury your work, verify your work, determine acceptance and to assign spaces. Even if you have been with us for years, we need pictures.
Ø Vehicle access to the park for set-up is very limited. Vehicle access will not be allowed in the event of wet conditions. Set up will be available on Thursday from 1:00 pm until 7:00 pm and on Friday from 7:00 am until 2:00 pm. There is no Artisan and Crafter vehicle access to the park on Friday. Commerce Street will be closed in front of the Park. No Artisan and Crafters vehicles will be allowed in the park from 7:00 pm Thursday until 6:45 pm on Sunday. The Festival is in Tydings Park, 360 Commerce Street, Havre de Grace.
Ø Artisan and Crafters will access the area via Commerce Street at Strawberry Lane, Havre de Grace, Maryland 21078. Please Google this intersection. We recommend using Market Street as your approach to the intersection for Artisan and Crafter access to the event. There is NO parking on Yacht Basin Drive for ANY reason.
Ø Vendors will have limited access to the park for set up and tear down. Trucks & trailers will not remain in the park or on Commerce Street. If you do not arrive on time, then you will have limited ability to get to your space with a vehicle. On Sunday you will tear down your booth and then be given a pass to bring your vehicle on to Commerce Street for load up. You must unload your vehicle prior to beginning set up.
Ø Hours for Vendors will be as follows: Friday August 7th 3:00 pm to 8:00 pm; Saturday August 8th 10:00 am to 9:00 pm; Sunday August 9th 10:00 am to 6:00 pm. The event will open at 10:00 am Saturday and Sunday. All vendors are required to be open during all hours.
Ø Equipment teardown may only occur after 6:00 pm on August 10th, everything must be removed by 9:00 pm. No early teardowns. Commerce Street will be closed for tear down allowing parking and access for all crafters. No Crafters vehicles will be permitted in the Park for tear down until 6:45 pm on Sunday. You are responsible for leaving your space clean including removal of trash or other debris. All trash must be placed in the dumpsters. Vehicle passes will be issued for Commerce Street once your display is torn down. Vehicles will access Commerce Street at Strawberry Lane and exit on South Washington Street.
Ø Artisan and Crafter vendor fee is $150.00 per space. Again, we are offering a discount for returning vendors! There is a $25.00 discount per space for returning vendors for complete applications received before January 1st for a discounted fee of $125.00 Application deadline is March 1, 2016. A late fee of $30.00 will be assessed for any application received between March 1st and July 1st for a total fee of $175.00 . For applications received after July 1st the fee is $250.00 per space. Certified checks, money orders or Credit Card Payments are required after July 1st. Full payment must be received with your signed contract.
Ø Fees are non-refundable once the Festival accepts a vendor. Vendors will be notified by email when accepted. Any vendor not accepted will be notified by email and your check will be shredded. Once a complete application has been submitted it will be processed. Please allow 2 weeks for notification of acceptance. Returning vendors will receive acceptance emails immediately. New vendors will receive acceptance emails starting March 15th. Applications are accepted after August 15th.
Ø Limited electricity and potable water are available. 110v electrical is available for Artisan and Crafters. You must request electrical service in advance. Basic electrical connection for Artisan and Crafters is generally $35.00. All Vendors that have paid for electrical connections will be provided markers for their cords. Markers must be attached to your cord. Any Vendor that connects to Electricity without prepayment will be charged a minimum of $50.00 which will be collected on the spot. The electrician, based on your needs and usage, will determine additional electrical charges. Water hook up is $10.00. Generators are not permitted. You are responsible for your own extension cords. Cords must be covered if crossing an aisle. The County Electrical Inspector requires that all cords be grounded and covered. The Electrician will be on the grounds and will connect all cords. Please do not plug yourself in to electricity.
Ø Your entire display must fit within your assigned space. No vendor may extend past the approved designated space as determined by the committee. Your space will be clearly marked on all four sides. Please do not plan on placing any racks, displays, or products outside of your space. Anything that is placed in the aisles will be removed. Should the Festival Volunteers have to ask you to remove any item from the aisle more than twice you will be removed from the Festival. When requesting space you must include tongues/hitches, trailer/truck, tent ropes, and displays that will be in your space.
Ø You are responsible for collecting and submitting Maryland State Sales and Use Tax. Contact (410)767-1543 at least 15 days before the Festival.
Ø Any attempt to sell unapproved items will not be tolerated. The Festival reserves the right to close down Artisan/Crafters who have serious violations or lack of professionalism. We reserve the right to cancel or eject any disruptive or fraudulent exhibitors without refunds.
Ø Handicap parking is for patrons. Vendors will park their vehicles in the designated lots, not in the park, Yacht Basin, on Union Avenue, Commerce St. or Washington St. The Vendor parking lot will again be located at the Havre de Grace Maritime Museum.
Ø This contract is NOT assignable or transferable. Only businesses, groups or organizations listed on the application will be permitted to operate or advertise from the location.
Ø Should you have any questions, email contacts are returned quickly: .
Ø The boundary fence at this event is in place by order of the City of Havre de Grace, Harford County Liquor Control Board and local Police. Any Vendor, Vendor's Employee, Vendor Associate, Vendor Family Member, etc, that is observed tampering with the fence in any manner, or observed entering or leaving the Festival grounds through or over or under any security fence, even if it was altered by another, will be fined $150.00 for each instance. Should you be assessed a fine there will be no "second chance" or appeal. All sales at the vendor's operation will be halted immediately by the Festival Liquor Compliance staff until the fine is paid in cash. Any fines not paid within 1 hour after assessment will result in the removal of the vendor. If removed from the Festival, vendor agrees that the Festival will seize merchandise or equipment sufficient to pay the fine. Any vendor bringing outside liquor onto the Festival grounds, or attempting to leave the grounds with alcohol, will be shut down and removed. There are no refunds of fees for any reason. This is non negotiable and applies to all vendors.
Ø Everyone that you deal with on the Committee of the Havre de Grace Seafood Festival is a volunteer. We are all trying to put on a great Event and to give you the opportunity to make some money. The Festival volunteers assist with this one Festival every year. Abuse of our Volunteers will not be tolerated. Any suggestions that you may have to improve our Festival are welcomed when given in a respectful manner.
General Release: IN SUBMITTING THIS APPLICATION I AGREE THAT THE HAVRE DE GRACE SEAFOOD FESTIVAL, INC., HAVEN HOUSE, INC., THE CITY OF HAVRE DE GRACE, and HARFORD COUNTY OR THEIR OWNERS, OFFICERS, AGENTS AND/OR EMPLOYEES, WILL NOT BE HELD RESPONSIBLE FOR: LOSS OR DAMAGE TO ANY WORK, PERSONAL INJURIES OR OTHER DAMAGE, NOR WILL I, THE VENDOR OR MY EMPLOYEES OR AGENTS BE A PARTY TO ANY LEGAL ACTION AGAINST SAME. THE FESTIVAL DIRECTOR RESERVES THE RIGHT TO REMOVE OR REFUSE ANY VENDOR, WITH OR WITHOUT CAUSE. THERE WILL BE NO REFUND OF FEES FOR ANY REASON. I FURTHER AGREE TO ABIDE BY ALL RULES SET BY THE FESTIVAL ORGANIZERS. FULL PAYMENT MUST ACCOMPANY THIS SPACE REQUEST. VENDORS ARE ONLY PERMITTED TO SELL ITEMS AUTHORIZED IN ADVANCE BY THE COMMITTEE. PRIOR PARTICIPATION DOES NOT GUARANTEE ACCEPTANCE. SUBMISSION OF AN APPLICATION AND THE PAYMENT OF A VENDOR FEE DOES NOT CONSTITUTE ACCEPTANCE OF THE VENDOR BY THE COMMITTEE. THE NUMBER OF VENDORS WILL BE LIMITED.
Business Name ______________________________________________Contact Name _________________________________
Address _________________________________________________________________________________________________
Number & Street City State Zip Code
Business Phone _______________________ Cell Phone _______________________ Email_____________________________
Your Website Address for Link from Festival Website __________________________________________________________
This Wording will be used on Festival Website
Items to be Sold ___________________________________________________________________________________________
Description of Your Vehicle _________________________________ Tag Number and State ___________________________
How many 10' x 10' Spaces would you like? ___________________________________________________________________
What size (include tongues/hitches) trailer/truck, tent ropes, and displays that will be in your space _______’ frontage by _______’
Electric Requirements – What are you powering? – please be specific _______________________________________________________
Enclose $35.00 Minimum Fee
Will you need a Water Hook up ___________________
Enclose Additional $10.00
Did you participate in the 2014 Havre de Grace Seafood Festival? YES _________________ NO _________________
Fee Schedule per 10' x 10' Artisan and Crafter Space:
Returning Vendors paying prior to January 1st: $125.00
Returning Vendors paying between January 1st and March 1st: $150.00
New Vendors paying before March 1st: $150.00
All Vendors paying between March 1st and July 1st: $185.00
All Vendors paying July 1st or later: $250.00
Total Amount you are enclosing with this Application ___________________________________________________________
SIGNATURE (REQUIRED) ____________________________________________________________ Date _______________
I HAVE READ, UNDERSTAND, AND AGREE TO FOLLOW ALL RULES OF THE HAVRE DE GRACE SEAFOOD FESTIVAL
SIGNED CONTRACT, PHOTOS OF WORK, AND FULL PAYMENT MUST BE RECEIVED BEFORE APPROVAL IS GRANTED.
NO VENDOR IS ACCEPTED UNTIL NOTIFIED BY COMMITTEE. PRIOR PARTICIPATION DOES NOT GUARANTEE ACCEPTANCE.
Revised: August 6, 2016