2017-2018 Satisfactory Academic Progress (SAP) Appeal Form(Revised 5/4/2017)

2017-2018 Satisfactory Academic Progress (SAP) Appeal Form(revised 5/4/2017)

Federal regulations require students to maintain Satisfactory Academic Progress (SAP) in three areas – Cumulative GPA, Hours Earned, and Maximum Time Limit – to be eligible for financial aid. It is the student’s responsibility to stay informed of the college’s SAP Standards and to monitor his/her own progress. Southern Crescent evaluates eachstudent’s progress at the end of each semester.

In some cases, a student’s failure to be in compliance with one or more areas of SAP is due to events totally beyond the student’s control. If such “mitigating circumstances” can be documented for the specific term(s) when the deficiencies occurred, the student may submit this completed SAP Appeal, along with documentation. Students will receive notification of all appeal decisions by letter.

Examples of Mitigating Circumstances

Situations considered “mitigating circumstances” beyond a person’s control include:

• Serious illness or injury to student that required extended recovery time or significant improvement.

• Death or serious illness of an immediate family member.

• Significant trauma in student’s life that impaired the student’s emotional and /or physical health.

• Other special circumstances (must be documented).

Please indicate which mitigating situation best applies to the academic difficulty you have experienced. Then, on the next page, you must provide a detailed explanation of the factors contributing to your lack of academic progress. Also, please describe the steps taken to prevent future unsatisfactory academic progress.

_____Medical: If a medical problem contributed to the failure to maintain satisfactory academic

progress, attach documentation from a medical professional from whom you have received advice

or treatment.

_____Death/Illness: If the death/illness of a family member or close friend contributed to the

lack of academic progress, please attach appropriate copies of medical records, death certificate,

obituary, etc.

____ Other Special Circumstances: Please clearly state the circumstance (not listed above) and provide

appropriate documentation. ______

____ Change of Major: If a change of major has contributed to the lack of academic progress,please attach a copy of the SAP Max Time Frame Review Form. Please be mindful that the number of major changes may impact your eligibility.

*All mitigating circumstances must be documented. Failure to provide supporting documentation will result in automatic denial

I understand that the Office of Financial Aid will not accept any SAP Appeal that is incomplete or lacks

documentation. I am therefore, submitting my complete SAP Appeal. I understand that the SAP Appeal Committee will not review a SAP Appeal Form that is incomplete or lack appropriate documentation. Once a decision has been made the Office of Financial Aid will notify me by mail of the Appeal outcome.

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Student Signature Date

2017-2018 Satisfactory Academic Progress (SAP) Appeal Form

Last Name______First Name______MI______

Southern Crescent Student ID______DOB______

Address______City______State______Zip______

Phone Number______Email______

When were you last enrolled? (circle one)Fall Spring Summer Year____

If approved, when do you plan to enroll? Fall Spring Summer Year____

□I have earned a prior degree at Southern Crescent and am appealing for additional hours: Please attach a written statement from your program of study or department head confirming the additional courses beyond the first degree that are required for the second degree.

What mitigating circumstances occurred that caused you to fall below the minimum academic standards at Southern Crescent?______

______

If your appeal is approved, what do you plan to do to insure that you will be able to meet the minimum standards in the future?______

______

By signing this form, I certify that all the information reported is completed and correct. I certify that documents submitted with the form are copies of original documents and have not been altered.

______

Student Signature Date

FOR OFFICE USE ONLY

FAO Initials______Date______Decision:ApprovedDenied

______

Date

Satisfactory Academic Progress Plan

Dear______(______):

Student NameStudent I.D. #

Federal regulations require students to maintain Satisfactory Academic Progress (SAP) in three areas – Cumulative GPA, Hours Earned, and Maximum Time Limit – to be eligible for financial aid. It is the student’s responsibility to stay informed of the college’s SAP Standards and to monitor his/her own progress. Southern Crescent evaluates eachstudent’s progress at the end of the each semester.

Your appeal for Satisfactory Academic Progress has been approved for ( ) Semester. However students that are on an Approved SAP Appeal are done so on a probationary status. You have to meet all conditions of the appeal listed below in order to maintain eligibility.

You cannot withdraw or fail any courses during the semester your appeal is approved.
You have to maintain a semester GPA of at least a 2.0.
You can only register for courses that are required for your degree/diploma/certificate.

If you do not meet the conditions of the appeal, you will go back on suspension for the next semester and will be required to pay out of pocket until you are making Satisfactory Academic Progress. A signed copy must be placed in your Financial Aid file.

I understand that my appeal for Satisfactory Academic Progress has been approved on probation. I also understand that I must meet all requirements listed above every semester or I will be placed back on suspension.

______
Student Name

______
Student Signature

______
Date
Office Use Only

______
Financial Aid AdministratorDate

Southern Crescent Technical College is a Unit of the Technical College System of Georgia and an Equal Opportunity Institution