2012 RGC HPS Spring

Technical Meeting

April 16 – 17, 2012

La Fonda Hotel

100 E. San Francisco St., Santa Fe, NM 87501

The Rio Grande Chapter of the Health Physics Society is excited about our upcoming 2012 Spring Technical Meeting scheduled for April 16-17, 2012 and invites members of the Chapter, other interested professionals and students to participate.

In addition to the conference, this year the Chapter will be sponsoring CHP review courses on April 15, 2012 led by Dr. Tom Johnson. Although the sessions will be geared for those planning on taking the CHP exam in July 2012, participation in the review courses can benefit others by providing an opportunity to refresh one's memory, hone infrequently used skills plus collect some continuing education credits.

Abstracts are being solicited for the four sessions on the following topics:

  1. History and Legacy (to commemorate the 50th Anniversary of the RGC HPS)
  2. Uranium Mining and Environmental Issues
  3. Fukushima (with correlations to previous incidents)
  4. Potpourri (including lasers and accelerators)

Abstract due date: 28 March 2012

Abstracts will be printed directly from your electronic submission to RGC HPS President-Elect Pat Roach at or to RGC HPS President Elaine Marshall at . Minor editing (punctuation andgrammar) may be performed on your abstract; you will not see a revised version before publication.

NOTES:

•A submitted abstract is a commitment to present; cancellations should be avoided.

•If extenuating circumstances prevent the presenting author from making the presentation, it is the author's responsibility to find an alternate presenter.

All Technical Session presentations are slated for an oral format. Standard oral presentations are scheduled for 12 minutes,with an additional 3 minutes for questions. If you need additional time for your presentation, please note this upon submittal.

Abstract Acceptance: Notification of acceptance will be sent via email to the presenting author by March 31, 2012.

Presentation Publication: In previous years, the RGC HPS has posted the technical presentations on its website. Upon submittal, pleasespecify any restrictions on dissemination.

ABSTRACT SUBMITTAL:

Specific Requirements:

  1. Title: Submit the title in upper and lower case, capitalizing each word. Acronyms should not be used.
  2. Author(s): Use initials for the author’s first (and middle) name(s). Indicate the presenting author.
  3. Affiliation(s): Enter the affiliation(s) in upper and lower case; e.g., University of California, Berkeley. Do not include department name or full address.
  4. Abstract: The abstract must be one concise paragraph. Do not include author names or affiliations.
  5. Credits should be placed at the end of the text of the abstract. Use an asterisk as an indicator of the credit. (Note: The minimum abstract length is 150 words and the maximum size of the abstract is restricted to 2000 characters.)
  6. Presenting Author Address: Include the complete mailing address. It is essential that the e-mail address is accurate because information or questions regarding abstracts and presentations will be sent via e-mail.

Additional Information

  1. Abstracts that suggest commercialism, either through writing style or trade names, may be rejected.
  2. Abstracts should not contain tables, figures, structural formulas, or bibliographic references.
  3. NOTE: Limit use of equations to only those that are new and required to convey the central concepts of the abstract. You must use SI units.
  4. Acronyms in the abstracts themselves should be accompanied by the spelled out words in parentheses.
  5. The substance of the abstract must not have been presented or published previously.
  6. Promissory statements, such as "will be discussed," "will be studied," or "will be analyzed", cannot be accepted. Use present tense, e.g., “is discussed,” “is presented,” “is analyzed.” A well-written abstract includes results and conclusions, not promises.
  7. The Program Committee's decision to accept or reject an abstract will be based upon inclusion of the following items.
  1. Purpose and title of the work: Is the purpose clearly stated and are the issues current? Is the titledescriptive of the abstract?
  2. Experimental procedures (if applicable), analytical methods (if applicable) and discussion/review: Are the procedures well described? Is (Are) the discussion/review and/or analytical methods clearlypresented?
  3. Application or relevance to the field of Health Physics: Is the work relevant or directly applicable?
  4. Conclusions: Are the conclusions based on an appropriate quality and quantity of data?
  5. Appropriateness of material for presentation: Material which may be considered unprofessional orvulgar will be rejected. Material will not be rejected simply because it may be controversial.

PRESENTATION REQUIREMENTS:

  1. Computer projection of Microsoft® Office PowerPoint 2010 slides is the preferred presentationformat for all sessions.
  2. Guidelines for preparing visuals will be posted on the HPS Web site in the Annual Meeting section.
  3. All computer presentation files must be sent to RGC HPS President-Elect Pat Roach at by 5:00 PM MDT06April 2012. Submitted files will bereviewed for format, compatibility with meeting site software/hardware, and appropriateness by theProgram Committee. Changes may be required due to font substitutions, differences between theversion of software used to create the presentation and that used to display the presentation, or fontsize/color. Individual slides or graphics may be rejected if presentation guidelines are notfollowed.

NOTE: Presenters who wish to make changes to their previously submitted computer presentation willbe accommodated as availability allows and with the previously noted proviso that individual visualsmay be rejected if presentation guidelines are not followed. Revisions on flash drive mediawill be accepted.


2012 RGC HPS Spring Technical Meeting Registration

Name: ______

Company/Affiliation: ______

Preferred Mailing Address: ______

______

City, State and Zip Code: ______

Phone Number: ______Email: ______

Membership:

Member HPS?YESNO

Member RGC HPS?YESNO

CHP?YESNO

Registration:

Session / Date / Time / Cost
□ / CHP Part I Review Session* / April 15, 2012 / 8 am – 12 pm / $40
□ / CHP Part II Review Session* / April 15, 2012 / 1 pm – 5 pm / $40
□ / Technical Session / April 16, 2012 / 8 am – 5 pm / $100
□ / Technical Session / April 17, 2012 / 8 am – 5 pm / $100
□ / Full Registration** / April 16 & 17 / $190
□ / Affiliate Member (Dinner) / April 16, 2012 / 6 pm – 9 pm / $50
TOTAL:

*Refreshments will be provided to participants in the CHP Review Sessions. Meals are not included. **Full registration includes attendance at all four technical sessions and the chapter meeting/dinner scheduled for April 16, 2012. ***Affiliate membership already includes registration for up to two individuals to the technical sessions.

Individuals are asked to register on the RGC HPS website at If you experience problems, please forward this registration form and payment to:

Pat Roach, RGC HPS President-Elect

AFRL/RDLA (West Side)

Bldg. 416, Rm 208

3550 Aberdeen SE

Kirtland AFB, NM 87117-5776

Our venue for the 2012 RGC HPS Spring Technical Meeting is the La Fonda Hotel on the Plaza. The reputation as Santa Fe’s landmark hotel certainly carries some expectations. Reports of an inn on this corner stretch back nearly 200 years, or twice as long by some accounts. Famed Santa Fe architect John Gaw Meem and celebrated Southwest designer Mary Jane Colter collaborated on the hotel’s distinctive appearance, creating the friendly ambiance that has made La Fonda on the Plaza a beloved landmark for generations. But that’s not to say that we take ourselves too seriously. Like Santa Fe itself, La Fonda enjoys a long history of quirky characters and local legends, international renown and community spirit. Santa Fe’s favorite spot for reunions, weddings, coffee clubs, and annual pilgrimages, La Fonda meets the highest contemporary standards of hospitality while exuding the Old World charm that makes Santa Fe unique among New World destinations.

La Fonda Hotel on the Plaza is located at 100 E. San Francisco St., Santa Fe, NM 87501. Telephone number is 1-800-523-5002.

DIRECTIONS: Take Exit #284 (Old Pecos Trail) off I-25. At the stop sign at the top of the hill, turn left.Proceed north to the third traffic light and bear right to stay on Old Pecos Trail into town. Old Pecos Trail becomes Old Santa Fe Trail which dead ends into La Fonda at Water Street. Go around the hotel by turning left on Water, then making an immediate right.At the traffic light at San Francisco Street, turn right again – away from the Plaza and toward the St. Francis Cathedral Basilica. Proceed to the hotel’s parking garage at the end of the block, on the right side of the street.

ACCOMMODATIONS:

Should you find it more convenient, rooms have been reserved at La Fonda at a rate of $99/night (single and double occupancy) for the dates of Saturday, April 14 – Tuesday, April 17, 2012. Group rate is subject to taxes in effect during the meeting dates. Currently, these taxes total 15.1875% (8.1875% Gross Receipts Tax for Santa Fe and 7% Lodger’s Tax). Alternate accommodations can be arranged at any one of the numerous hotels in and around the plaza, including the Hilton, El Dorado and the Hotel Plaza Real.

Reservations can be made by calling La Fonda’s Reservations Department at 800-523-5002 or 505-982-5511 and then choose #1. Please call between the hours (Mountain Time) of:

Monday – Friday: 7am-8pm

Saturday: 8am-5pm

Sunday: 9am-5pm

To make reservations online:

Attendees must make their reservations by the cut-off date of Wednesday, March 14, 2012and mention the RGCHPS or #717278 to receive the special group rate.

Reservation requests will be confirmed if guaranteed with a valid credit card (American Express/Optima, Diners Club, Discover Card, MasterCard, or Visa)or deposit by check or money order.No advance deposit is charged, though one night’s room and tax is charged should an individual cancel within 48 hours of arrival.