2009 Reti Grant Application Form: Category C - Infrastructure

2009 RETI GRANT APPLICATION FORM: CATEGORY C - INFRASTRUCTURE

Museums Australia (Victoria)

Regional Exhibition Touring Initiative (RETI)

2009GrantGuidelines and Application Form

Category C:

Infrastructure for touring exhibitions

(up to $5,000)

Closing Date:6 November 2009

The Regional Exhibition Touring Initiative (RETI) is supported by the Victorian Government through Arts Victoria and the Community Support Fund.
Program Background
The Regional Exhibition Touring Initiative (RETI) is an innovative program developed by Museums Australia (Victoria) to support and improve museum sector touring activity in Victoria. The program is administered by Museums Australia (Victoria) with funds received from the Community Support Fund through Arts Victoria.

Aims and Objectives

Support Victorian museums to tour or host exhibitions.
Support projects that incorporate historical or cultural heritage, including art, science, social and natural history.
Support an environment for presentation of quality programming in regional Victoria.
Provide regional Victorian communities with opportunities to engage and participate in a diverse range of cultural experiences.

Funding

RETI grants are available in three categories:

Category A: Development (up to $4,000)

Supports Victorian museums and collecting organisations with the initial development of touring exhibitions.

Category B: Touring (up to $6,000)

Supports Victorian museums and collecting organisations to tour exhibitions.

Category C: Infrastructure (up to$5,000)

Supports Victorian museums and collecting organisations to tour exhibitions, through the purchase or upgrade of display, conservation and security systems or infrastructure.

Guidelines

Who can apply? Applications are welcomed from all Victorian museums – which include museums of science, history and art, historical societies, libraries, galleries, zoological and botanical gardens, keeping places and other organisations that acquire, conserve, and communicate material evidence of people and their environment.

The application process for funding is highly competitive and there is no guarantee of success. Previous support does not commit Museums Australia (Victoria) to further funding of that applicant activity.

What is accepted? Applications are accepted from exhibition projects comprised of more then 50% historical content, drawn from museum collections.

What is not accepted? Applications are not accepted for exhibitions of contemporary art (funding assistance for this is offered through NETS Victoria).

Applications are not accepted from individuals.

Organisations applying for a NETS Victoria Exhibition Development Fund (EDF) Grant and/or an Arts Victoria Touring Grant via the Touring Victoria Program for the same project are ineligible.

Assessment Criteria

The applicant museum must be located in regional Victoria.

The proposal will increase the museum’s capacity to tour or host exhibitions.

The proposalwill improve the museum’s standards through accessibility, interpretation and story-telling, risk management and safety, and/or sustainability.

The project will improve the museum’s key activities including collection management, handling, display, storage, environmental monitoring, preventive conservation, and/or visitor services.

Proposals that facilitate the transference and/or development of skills within the applicant museum are encouraged.

Support Material

Applicants are encouraged to submit the following material in support of their applications:

A hard copy of the completed RETI application form
Letters of support / expressions of interest from touring venues
Current annual report
Operational budget
Exhibition and collecting policies
Details of temporary and touring exhibitions hosted or coordinated in last two years
A maximum of 10 images as high-resolution JPG files (300 dpi, at least 10cm in height) on a CD-ROM; or photographs and/or colour photocopies.
Support material must be clearly marked with the applicant’s name and project title
Support material can be returned to the postal address provided by applicants on the application form on request

How to present your application

Use black ink only
Hand-written applications must be legible when photocopied
Present material on one-side of A4 paper only
Do not staple, bind, or place application in a folder
Keep a copy of your application for your own records

How to lodge your application

Applications will not be accepted via fax or email. Applications must be received by post or delivered in person by close of business on Friday 6 November 2009.

Post to:Manager, Exhibition and Touring Services

Museums Australia (Victoria)

PO Box 385

Carlton South VIC 3053

For further information

Please contact Museums Australia (Victoria) to discuss your application:

Georgia Rouette

Manager, Exhibition and Touring Services

Museums Australia (Victoria)

Lower Ground Level

MelbourneMuseum

Rathdowne Street

Carlton Gardens VIC 3053

Phone: (O3) 8341 7342

Regional Freecall: 1800 680 082

Email:

Web:

Category C: Infrastructure for touring exhibitions (up to $5,000)
This grant supports Victorian museums and collecting organisations to tour exhibitions, through the purchase or upgrade of display, conservation and security systems or infrastructure. Applicants should provide evidence they are willing to develop or receive touring exhibitions in the form of letters of support, exhibition policy, etc.
Before completing this application form, make sure you read and understand the examples below of what will/will not be funded in this grant category.
What will be funded in Category C:
In 2009,RETI Category C is offering grants for museums:

that meet the Museums Australia definition of a museum (see
located in the greater Melbourne metropolitan region, including those in the urban-rural interface (Cardinia, Hume, Nillumbik, MorningtonPeninsula, Whittlesea and YarraRanges)
with a demonstrated commitment to improvement and involving the community.

Display:

Audiovisual equipment (TV, DVD player, data projector)
Display boxes, cases, stands, plinths
Exhibition equipment for installation/de-installation
Frames
Freight of equipment purchased
Hanging systems
Hardware
Interpretation panels, labels and signage
Lighting and lighting systems
Moveable wall panels or dividers
Temporary display panels

Preventive Conservation:

Environmental monitoring tools/equipment (light, temperature and humidity)
Fumigation
Storage systems and materials (shelving, solander boxes, acid free paper, bubble wrap, cedar balls)
Windows, blinds, covers, shutters

Security:

Alarm systems
CCTV, digital camera and software
Display case locks and upgrades
Door and window locks
Movement sensors
Smoke detectors, fire extinguisher
Window grillesand barrier systems

What will not be funded in Category C:

Administration costs
Applicants who have failed to acquit previously funded RETI projects
Consultant/speaker fees
Core organisational overhead costs

Interstate and/or international tours
Marketing costs
Staff salaries
Transit insurance

APPLICANT DETAILS
Name of organisation
Address
Postal Address
(if different)
Work Phone
Mobile
Fax
Email
ABN
ACN
GST Registered / Yes / No
CONTACT PERSON (for project)
Name
Position held
Work Phone
Mobile
Email
FUNDING SOUGHT FROM RETI
Amount Requested / $
Project Start Date
Project Finish Date
PROJECT DETAILS
1. /
Project Title
2. / Describe how you intend to use the RETI grant (refer to section What will be funded).
3. / Describe how this project will help your museum build its capacity to tour or hostexhibitions?
4. / How will this project improve your museum standards andkey activities?
5. / Describe other benefits of the project for your museum if the grant is approved. Include benefits for your museum’s local community or region.
6. / A list of people involved in the project and their anticipated roles
Name / Role
1
2
3
4
5
6
7
8
9
10
7. / Budget
Proposed income and expenditure for this project. List each item or group of items to be purchased or upgraded with the RETI grant.Please include GST and attach quotes.
This table has been created to assist you with your budget. You may also submit your own format, which will more clearly demonstrate the ways in which your organisation will maximise the resources available. Your income and expenditure should balance.
Income
/
Expenditure / Quotes attached

Earned Income

e.g. Entry fees, cards, publications, sales, exhibition hire fees etc. / $ / Display, Conservation or Security Equipment.
Itemise all project specific items under broad headings eg. Display, Lighting, etc.

‘In-kind’ contributions

e.g. Volunteers @ $25 per hour per volunteer, office space etc. / Valued at
$ / Item 1: / $
Cash contributions
e.g. Local Councils, sponsorships. / $ / Item 2: / $

Other grants

/ $ / Item 3: / $
Item 4: / $
Item 5: / $
RETI grant / $
Subtotal / $ / Subtotal / $
Total / $ / Total / $
*Please place an asterisk beside budget lines requiring RETI funding.
8. / Timeline
A timeline outlining key milestones for completion of yourproject brief
eg. acquisition of display equipment(Category C)
Action
/
When /
Who
Example:
Obtain quotes / 1 March / Curatorial Assistant
Proposal written / 18 April / Curator
9. / Application Checklist
Have you completed and provided in your application the following:
Application Form
Quotes
Letters of Support
Support Material
Signed Authorisation
10. / Support Material
Please provide a list of support material accompanying your application, or use the checklist provided below.
Item / No of items / Return
Yes/No
Photographs
Colour photocopies
CD-ROM
Catalogue
Exhibition and collecting policies
Quotes
Letters of support
Other (please specify)
11. / Authorisation
Declaration by applicant
I have read and understood the guidelines and certify to the best of my knowledge the information provided in this application is true.
Name
Position
Signature
Date
Witness - Director, Committee or Board member of organisation
Name
Position
Signature
Date

MUSEUMS AUSTRALIA (VICTORIA) 2009