2009 LAW ENFORCEMENT TORCH RUN FINAL LEG
AFTER ACTION REPORT
March 15, 2009
Salle Uberuaga
Sr. Director
Junior McDonough
Manager
TABLE OF CONTENTSRESEARCH / ……………………………………………… Pg. 3
GOALS / ……………………………………………… Pg. 4
OBJECTIVES/STRATEGY / ……………………………………………… Pg. 4
AUDIENCE / ……………………………………………… Pg. 5
Section I. FUNCTION OVERVIEW
A. Overview/PurposeB. Goals & Objectives
1. Goals
2. Objectives
C. Overview of Services
D. Key Responsibilities
1. Pre-Games
2. Games Time
E. Legacy
Section II. SCHEDULES/TIMELINES/EVENTS
A. Schedules/Timelines
1. Pre-Games2. Games
3. Post Games
B. Events
Section III. STRUCTURE AND SCOPE OF OPERATIONS
A. GOC Overall Organizational Chart and Function’s Role Within the Structure1. Pre-Games
2. Games Time
B. Functional Structure
1. Pre-Games
2. Games Time
3. Job Descriptions
C. Venue Team Organizational Chart
D. Venue Team Functions
E. List of Venues
Section IV. GUIDELINES/RULES/POLICIES AND PROCEDURES
A. General Guidelines/Management PoliciesB. Functional Policies
C. Procedures
Section V. BUDGET
A. Initially Budgeted Revenue and ExpensesB. Actual Budget and Explanation of Variations
Section VI. KEY INTERFACES
A. Provider(s) of Inputs, Information and ServicesB. Receiver(s) of Outputs, Information and Services
Section VII. FORMS, DIAGRAMS AND APPENDICES
A. Products/Promotional Items/GuidesB. Functional Area Layout
C. Additional Items
ATTACHMENTS
- Attachment A
- The Law Enforcement Torch Run for Special Olympics Final Leg for 2009 World Winter Games / ……………………………………………… Pg. 7
- Attachment B
- Master Schedule for 2009 Final Leg Team / …………………………………………… Pg. 15
- Attachment C
- Final Leg Team List / …………………………………………… Pg. 19
- Attachment D
- 2009 World Winter Games Final Leg Run Routes / …………………………………………… Pg. 23
- Attachment E
- 2009 Special Olympics World Winter Games Final Leg Overview Schedule / …………………………………………… Pg. 24
- Attachment F
- 2009 Torch Run Public Relations Program Concept / …………………………………………… Pg.27
- Attachment G
- Logo and Podium Sign / …………………………………………… Pg.30
RESEARCH:
Law Enforcement Torch Run for Special Olympics: According to Special Olympics, Inc., the Law Enforcement Torch Run for Special Olympics is an international series of torch relays, run by law enforcement officers, and leading up to World Games competition. Law Enforcement Officers raise money in conjunction with their Torch Runs for their local Special Olympics program.
The Law Enforcement Torch Run is the largest grassroots fundraiser and public awareness vehicle for Special Olympics, raising more than $4.8 million for Special Olympics programs in 1999. Nearly 75,000 law enforcement officers have carried the Flame of Hope in 50 states and three nations raising awareness and funds for Special Olympics.
The idea for the Torch Run was conceived in 1981, when Wichita, Kansas Police Chief, Richard LaMunyon saw an immediate need to raise funds and increase awareness of Special Olympics in his community. LaMunyon foresaw the Torch Run as a way to partner local law enforcement personnel with the community and Special Olympics. In 1984, the International Association of Chiefs of Police (IACP) lent their support to the growing movement. The Torch Run expanded into seven states by 1985; 43 states by 1986; and 50 states and 28 nations in 1999.
The flame for the 2009 Special Olympics World Winter Games Idaho has been ignited by the rays of the sun opposite the Acropolis in Athens, Greece. The symbolic flame will be split and protected in miners’ lamps, and will travel across the globe to Boise, Idaho under the care of a local law enforcement officer and a Special Olympics athlete.
The Final Leg tradition is for law enforcement officers, representing their state, province or nation, to act as Guardians of the Flame, carrying the Flame of Hope to the Opening Ceremony at World Games, signaling the official start of competition. The event is called the Final Leg because it represents the culmination of Torch Run events that have occurred in previous states, nations or provinces prior to the World Games. The Final Leg is not only a salute to the athletes from around the world who will compete in the World Games, but also an honor for the participating law enforcement officers who comprise the Torch Run Final Leg Team.
The Olympic Flame: The Olympic flame is symbolic of the light of Spirit, Knowledge and Life; with identical Power and Majesty, the Special Olympics Flame of Hope is entrusted in the care of the international Law Enforcement community. This international body of officials is symbolic of the courage and celebration of diversity that the Special Olympics movement represents.
Torch Arrival Event: At past World Games, Torch Run ceremonies have been deemed most successful with the visible involvement of local VIPs, Law Enforcement and government officials, local dignitaries, Special Olympics athletes and host team program participants.
Ceremony and protocol demand creativity, planning, rehearsal and time. The following guidelines should be incorporated into a typical ceremony:
- General public and dignitaries arrive on time and are situated accordingly
- Final Leg advance person arrives to facilitate pending arrival of team (relays imminent arrival via radio/cell phones)
- Team arrives and is situated facing audience at “parade rest”
- Remarks
o Emcee (Welcome)
o Introduction of VIPs
o VIP remarks/Athlete remarks/Final Leg designee remarks
o Mutual presentation of dignitary gifts
o Emcee (Close)
In addition to those listed above, the following groups of people add great color to ceremonies:
Group homes, sheltered workshops, assisted living unites, special education centers, Veteran’s Groups, Boy & Girl Scout Troops, school children, law enforcement and/or military honor guards, law enforcement executives, military band and fire departments. Whenever possible, these groups should be dressed in uniform.
GOALS:
- Promote the 2009 Law Enforcement Torch Run Final Leg
o Generate excitement and pride throughout the Alaska Law Enforcement Community, School Community and the Special Olympics Community
- Make athletes the focus of the celebration
o Solicit local Special Olympics program participation
o Showing participation is more important that winning. Rewards of competition are skills, courage, sharing and joy
o Educate local students about the Final Leg, Special Olympics and the 2009 World Winter Games
- Portray the partnership between the Law Enforcement Community and Special Olympics as a positive force in local community
o More than $61 million has been raised by the Law Enforcement Torch Run since 1981, more than 75,000 members are involved internationally
- Draw attention to the 2009 Special Olympics World Winter Games Idaho
- Raise awareness about Special Olympics within individual communities
- Portray Olympics ideal and pageantry – showing sports as a positive force in the world
OBJECTIVES/STRATEGY:
The overall strategy of the 2009 Torch Run Final Leg will take a very individual and tailored approach to cities where ceremonies are held. The Final Leg Team will be broken down into 3 teams according to respective routes, consisting of a team leader, law enforcement officers, and Special Olympics athletes. Each team will reach various communities throughout Idaho, via ceremonies within schools and/or other community centers. In addition, ceremonies are planned involving mayors and other elected city officials; the governor will be invited to Boise, Idaho, the state’s capital and one of the hosting cities of the 2009 World Games.
The Flame of Hope will be received on the steps of Boise City Hall, Idaho to celebrate the safe, successful deliverance of the Flame of Hope. An effort to gain possession to the world’s largest projection screen is in progress, in order that the lighting of the Torch in Athens, Greece will be chronologically followed by the flame’s journey across the globe. At the perfect and practiced timing, the video will transition into the Torch Run Final Leg Team’s live feed, all of which will be projected upon the proposed screen. As Idaho’s most grandiose event in the state history, the welcoming ceremony will receive the most spectacular spotlight and celebration that it deserves.
Other Objectives:
- Releases and advisories will be distributed statewide announcing the ceremony on Feb. 7th, from many statewide outlets, including the law enforcement agencies. This release will be generated and distributed through the GOC.
- The 2009 World Games Website will begin posting information about the Final Leg in Jan. 2009. Information will highlight athlete and runner profiles and photos, a flame tracking system, and general Torch Run information.
- The mayor of the local communities will be invited to attend the school ceremonies, along with local Law Enforcement officials; heightening the awareness of the partnership between local community agencies, officials and Special Olympics.
AUDIENCE:
The audience at the ceremonies shall primarily consist of local government officials, local and national VIPs, and other dignitaries and citizens of the State of Idaho, so that they may share the message of the Final Leg with other members of the community. In addition, the local Law Enforcement Community will be invited to participate.
ATTACHMENTS:
Please find the documents below attached to the After Action Report..
- ATTACHMENT A
o The Law Enforcement Torch Run for Special Olympics Final Leg for 2009 World Winter Games
§ Final Leg Overview
- ATTACHMENT B
o Master Schedule for 2009 Final Leg Team
§ Final Leg timeline
§ Status: Hotel accommodations and restaurant reservations pending
- ATTACHMENT C
o Final Leg Team List
§ All Final Leg participants and associates, by name and program
§ Status: A few names still being verified
- ATTACHMENT D
o 2009 World Winter Games Final Leg Run Routes
§ Final Leg routes by date
- ATTACHMENT E
o 2009 Special Olympics World Winter Games Final Leg Overview Schedule
§ Final Leg schedule overview, Jan 25 – Feb 8
- ATTACHMENT F
o 2009 Torch Run Public Relations Program Concept
§ Public relations program, revised May 9, 2008
The Law Enforcement Torch Run® for Special Olympics Final Leg for 2009 World Winter Games
Event Overview
An international team of approximately 130members, which includes 83 Law Enforcement OfficerRunners,10 Special Olympicsathletesand support personnel, will serve asGuardians of the Flame® as they welcome and receive the“Flame of Hope” in Idaho. To symbolize the significant contribution of law enforcement and the inclusion of Special Olympics athletes in this unified Torch Run, the Final Leg Team will conduct extensive runs and ceremonies in all of the Host Town Program communities and in many other towns throughout Idaho to heighten awareness of Special Olympics and the World Games. The Final Leg Team will safely deliver the“Flame of Hope” to the 2009 World Winter Games Opening Ceremony in Nampa, Idaho on 7 February.
Final Leg Mission
· Create awareness and excitement for Special Olympics and the World Winter Games
· Encourage support and attendance of the World Winter Games
· Serve as Guardians of the Flame by maintaining and protecting the “Flame of Hope” until the lighting of the cauldron at the World Winter Games Opening Ceremony
· Showcase the abilities and involvement of the Special Olympics athletes who serve on the unified Final Leg Team
· Proudly represent Law Enforcement and Torch Run programs from around the world as a symbol of their deep commitment to the athletes of Special Olympics
· Involve, inspire and motivate Law Enforcement Torch Run® and Special Olympics athlete participants to increase their level of commitment to Special Olympics when they return to their home programs
When and Where
The 2009 Final Leg will precede the Special Olympics World Winter Games held in Boise, Idaho. From January 29th through February 7th, the Final Leg Team will conduct extensive runs and ceremonies in all of the Host Town Program communities and in many other towns throughout Idaho to heighten awareness of Special Olympics and the World Games. The Final Leg will conclude with the lighting of the cauldron at Opening Ceremonies of the 2009 World Winter Games in Nampa, Idaho on 7 February.
Who
The Final Leg Team (130 strong) will be comprised of law enforcement runners, Special Olympics athletes, and Support Team members. Final Leg runners will be chosen from Torch Run Programs from throughout the World. Nomination forms will be sent to Programs in the summer of 2008 and runners will be chosen by fall of 2008. Ten Special Olympics athletes will also be selected to be a part of the Final Leg Team in 2009 using the same timeline as law enforcement participants.
For more information on the Law Enforcement Torch Run Final Leg for the 2009 Special Olympics World Winter Games, please contact Final Leg Team Captain Michael Teem at .
The Law En The Law Enforcement Torch Run® for Special OlympicsTheFinal Leg for 2009 World Winter Games
l Leg for 2009 World Winter Games
Dates: 7-13 February 2009
Participants: Up to 3,000 athletes from more than 100 countries
6,000 volunteers
800 event officials
Thousands of families, friends, spectators and journalists from around the world
Location: Idaho, USA – Boise, McCall and Sun Valley Regions
Sports: Special Olympics athletes of all ability levels will compete in seven different Olympic-type sports and Motor Activities Training Program
Alpine Skiing / Bogus Basin Mountain Recreation Area, BoiseCross Country Skiing / Sun Valley Resort Nordic Center, Sun Valley
Figure Skating / Qwest Arena, Boise
Floor Hockey / Expo Idaho, Boise
Snowboarding / Dollar Mountain, Sun Valley
Snowshoeing / Ponderosa State Park, McCall
Speed Skating / Idaho Ice World, Boise
MATP (Motor Activities Training Program) / TBD
SPECIAL EVENTS:
The second Global Law Enforcement Torch Run will begin with the ignition of the "Flame of Hope" and the lighting of the torch in Athens, Greece on November 12, 2008. From there the torch will travel across six continents where it will be showcased at 10 global ceremonies and community celebrations to raise awareness of Special Olympics and highlight the 2009 World Winter Games. The "Flame of Hope" will arrive in Idaho two weeks prior to the start of the Games and will continue its journey throughout Idaho, carried by the Law Enforcement Officers and Special Olympics athletes of the 2009 Final Leg Team.
Law Enforcement Torch Run® Final Leg for the 2009 Special Olympics World Winter Games – An international team of 130members, which includes83 Law Enforcement Officerrunners,10 Special Olympicsathletesand support personnel, will serve asGuardians of the Flame® as they welcome and receive the"Flame of Hope" in Idaho. To symbolize the significant contribution of law enforcement and the inclusion of Special Olympics athletes in this unified Torch Run, the Final Leg Team will conduct extensive runs and ceremonies in all of the Host Town Program communities and in many other towns throughout Idaho to heighten awareness of Special Olympics and the World Games. The Final Leg Team will safely deliver the"Flame of Hope" to the 2009 World Winter Games Opening Ceremony in Nampa, Idaho on 7 February.