CoreTerms
1.Definitionsusedinthecontract
1.1InterpretthisContractusingJointSchedule1(Definitions).
2.How the contractworks
2.1TheSupplieriseligiblefortheawardofCall-‐OffContractsduringtheFrameworkContractPeriod.
2.2CCSdoesn’tguaranteetheSupplieranyexclusivity,quantityorvalueofworkundertheFramework Contract.
2.3CCShaspaidonepennytotheSupplierlegallytoformtheFrameworkContract.TheSupplier acknowledges thispayment.
2.4IftheBuyerdecidestobuyDeliverablesundertheFrameworkContractitmustuseFramework Schedule7(Call-‐OffAwardProcedure)andmuststateitsrequirementsusingFrameworkSchedule6(Order FormTemplateandCall-‐OffSchedules).IfallowedbytheRegulations,theBuyercan:
- makechangestoFrameworkSchedule6(OrderFormTemplateandCall-‐OffSchedules)
- createnewCall-‐OffSchedules
- excludeoptionaltemplateCall-‐OffSchedules
- useSpecialTermsintheOrderFormtoaddorchangeterms
2.5EachCall-‐OffContract:
●isaseparateContractfromtheFrameworkContract
●isbetweenaSupplierandaBuyer
●includesCoreTerms,SchedulesandanyotherchangesoritemsinthecompletedOrderForm
●survivestheterminationoftheFrameworkContract
2.6WheretheSupplierisapproachedbyaneligiblebuyerrequestingDeliverablesorsubstantiallysimilar goodsorservices,theSuppliermusttellthemaboutthisFrameworkContractbeforeacceptingtheirorder. TheSupplierwillpromptlynotifyCCSiftheeligiblebuyerwon’tusethisFrameworkContract.
2.7TheSupplieracknowledgesithasalltheinformationrequiredtoperformitsobligationsundereach ContractbeforeenteringintoaContract.WheninformationisprovidedbyaRelevantAuthoritynowarranty ofitsaccuracyisgiventotheSupplier.
2.8TheSupplierwon’tbeexcusedfromanyobligation,orbeentitledtoadditionalCostsorCharges becauseitfailedtoeither:
●verifytheaccuracyoftheDueDiligenceInformation
●properlyperformitsownadequatechecks
2.9CCSandtheBuyerwon’tbeliableforerrors,omissionsormisrepresentationofanyinformation.
2.10TheSupplierwarrantsandrepresentsthatallstatementsmadeanddocumentssubmittedaspartof theprocurementofDeliverablesareandremaintrueandaccurate.
3.Whatneedstobedelivered
3.1Alldeliverables
3.1.1TheSuppliermustprovideDeliverables:
●thatcomplywiththeSpecification,theFrameworkTenderResponseand,inrelationtoaCall-‐ OffContract,theCall-‐OffTender(ifthereisone)
●to a professionalstandard
●usingreasonableskillandcare
●using Good IndustryPractice
●usingitsownpolicies,processesandinternalqualitycontrolmeasuresaslongastheydon’t conflict with theContract
●on the datesagreed
●that comply withLaw
3.1.2TheSuppliermustprovideDeliverableswithawarrantyofatleast90daysfromDeliveryagainstall obviousdefects.
3.2Goodsclauses
3.2.1AllGoodsdeliveredmustbenew,orasnewifrecycled,unusedandofrecentorigin.
3.2.2AllmanufacturerwarrantiescoveringtheGoodsmustbeassignabletotheBuyeronrequestandfor free.
3.2.3TheSuppliertransfersownershipoftheGoodsonDeliveryorpaymentforthoseGoods,whicheveris earlier.
3.2.4RiskintheGoodstransferstotheBuyeronDeliveryoftheGoods,butremainswiththeSupplierifthe BuyernoticesdamagefollowingDeliveryandletstheSupplierknowwithin3WorkingDaysofDelivery.
3.2.5TheSupplierwarrantsthatithasfullandunrestrictedownershipoftheGoodsatthetimeoftransferof ownership.
3.2.6TheSuppliermustdelivertheGoodsonthedateandtothespecifiedlocationduringtheBuyer’s workinghours.
3.2.7TheSuppliermustprovidesufficientpackagingfortheGoodstoreachthepointofDeliverysafelyand undamaged.
3.2.8Alldeliveriesmusthaveadeliverynoteattachedthatspecifiestheordernumber,typeandquantityof Goods.
3.2.9TheSuppliermustprovidealltools,informationandinstructionstheBuyerneedstomakeuseofthe Goods.
3.2.10TheSuppliermustindemnifytheBuyeragainstthecostsofanyRecalloftheGoodsandgivenoticeof actualoranticipatedactionabouttheRecalloftheGoods.
3.2.11TheBuyercancancelanyorderorpartorderofGoodswhichhasnotbeenDelivered.IftheBuyergives lessthan14daysnoticethenitwillpaytheSupplier’sreasonableandprovencostsalreadyincurredonthe cancelledorderaslongastheSuppliertakesallreasonablestepstominimisethesecosts.
3.2.12TheSuppliermustatitsowncostrepair,replace,refundorsubstitute(attheBuyer’soptionand request)anyGoodsthattheBuyerrejectsbecausetheydon’tconformwithClause3.IftheSupplierdoesn’t dothisitwillpaytheBuyer’scostsincludingrepairorre-‐supplybyathirdparty.
3.3Servicesclauses
3.3.1LateDeliveryoftheServiceswillbeaDefaultofaCall-‐OffContract.
3.3.2TheSuppliermustco-‐operatewiththeBuyerandthirdpartysuppliersonallaspectsconnectedwith theDeliveryoftheServicesandensurethatSupplierStaffcomplywithanyreasonableinstructions.
3.3.3TheSuppliermustatitsownriskandexpenseprovideallSupplierEquipmentrequiredtoDeliverthe Services.
3.3.4TheSuppliermustallocatesufficientresourcesandappropriateexpertisetoeachContract.
3.3.5TheSuppliermusttakeallreasonablecaretoensureperformancedoesnotdisrupttheBuyer’s operations,employeesorothercontractors.
3.3.6TheSuppliermustensureallServices,andanythingusedtoDelivertheServices,areofgoodquality and free fromdefects.
3.3.7TheBuyerisentitledtowithholdpaymentforpartiallyorundeliveredServices,butdoingsodoesnot stopitfromusingitsotherrightsundertheContract.
4Pricing andpayments
4.1InexchangefortheDeliverables,theSuppliermustinvoicetheBuyerfortheChargesintheOrder Form.
4.2CCSmustinvoicetheSupplierfortheManagementChargeandtheSuppliermustpayitusingthe processinFrameworkSchedule5(ManagementChargesandInformation).
4.3AllChargesandtheManagementCharge:
●excludeVAT,whichispayableonprovisionofavalidVATinvoice
●includeallcostsconnectedwiththeSupplyofDeliverables
4.4TheBuyermustpaytheSuppliertheChargeswithin30daysofreceiptbytheBuyerofavalid, undisputedinvoice,inclearedfundstotheSupplier’saccountstatedintheOrderForm.
4.5ASupplierinvoiceisonlyvalidifit:
●includesallappropriatereferencesincludingtheContractreferencenumberandotherdetails reasonablyrequestedbytheBuyer
●includesadetailedbreakdownofDeliveredDeliverablesandMilestone(s)(ifany)
●doesn’tincludeanyManagementCharge(theSuppliermustnotchargetheBuyerinanyway for the ManagementCharge)
4.6TheBuyermayretainorset-‐offpaymentofanyamountowedtoitbytheSupplierifnoticeand reasons areprovided.
4.7TheSuppliermustensurethatallSubcontractorsarepaid,infull,within30daysofreceiptofavalid, undisputedinvoice.Ifthisdoesn’thappen,CCSortheBuyercanpublishthedetailsofthelatepaymentor non-‐payment.
4.8IfCCSortheBuyercangetmorefavourablecommercialtermsforthesupplyofanymaterials,goodsor servicesusedbytheSuppliertoprovidetheDeliverablesatcostandthatcostisreimbursablebytheBuyer, thenCCSortheBuyermayeither:
●requiretheSuppliertoreplaceitsexistingcommercialtermswiththemorefavourableterms offeredfortherelevantitems
●enterintoadirectagreementwiththatSubcontractororthirdpartyfortherelevantitem
4.9IfCCSortheBuyerusesClause4.8thentheFrameworkPrices(andwhereapplicable,theCharges) mustbereducedbyanagreedamountbyusingtheVariationProcedure.
4.10CCSandtheBuyer'srighttoenterintoadirectagreementforthesupplyoftherelevantitemsis subject toboth:
●therelevantitembeingmadeavailabletotheSupplierifrequiredtoprovidetheDeliverables
●anyreductionintheFrameworkPrices(andwhereapplicable,theCharges)excludesany unavoidablecoststhatmustbepaidbytheSupplierforthesubstituteditem,includingany licencefeesorearlyterminationcharges
4.11TheSupplierhasnorightofset-‐off,counterclaim,discountorabatementunlessthey’reorderedtodo so by acourt.
5.Thebuyer’sobligationstothesupplier
5.1IfSupplierNon-‐PerformancearisesfromanAuthorityCause:
●neitherCCSortheBuyercanterminateaContractunderClause10.4.1
●theSupplierisentitledtoreasonableandprovenadditionalexpensesandtorelieffromDelay Payments,liabilityandDeductionunderthisContract
●theSupplierisentitledtoadditionaltimeneededtomaketheDelivery
●theSuppliercannotsuspendtheongoingsupplyofDeliverables
5.2Clause5.1onlyappliesiftheSupplier:
●givesnoticetothePartyresponsiblefortheAuthorityCausewithin10WorkingDaysof becomingaware
●demonstratesthattheSupplierNon-‐PerformanceonlyhappenedbecauseoftheAuthority Cause
●mitigatedtheimpactoftheAuthorityCause
6.Record keeping andreporting
6.1TheSuppliermustattendProgressMeetingswiththeBuyerandprovideProgressReportswhen specifiedintheOrderForm.
6.2TheSuppliermustkeepandmaintainfullandaccuraterecordsandaccountsoneverythingtodowith theContractfor7yearsaftertheEndDate.
6.3TheSuppliermustallowanyAuditoraccesstotheirpremisestoverifyallcontractaccountsand recordsofeverythingtodowiththeContractandprovidecopiesforanAudit.
6.4TheSuppliermustprovideinformationtotheAuditorandreasonableco-‐operationattheirrequest.
6.5IftheSupplierisnotprovidinganyoftheDeliverables,orisunabletoprovidethem,itmust immediately:
●telltheRelevantAuthorityandgivereasons
●propose correctiveaction
●provideadeadlineforcompletingthecorrectiveaction
6.6TheSuppliermustprovidetheAuthoritywithaSelfAuditCertificatesupportedbyareportattheend ofeachContractYear.Thereportmustcontain:
●the methodologyused
●the sampling techniquesapplied
●details of anyissues
●any remedial actiontaken
6.7TheSelfAuditCertificatemustbecompletedandsignedbyanauditororseniormemberofthe Supplier’smanagementteamthatiseitherqualifiedinarelevantauditorfinancialdiscipline.
7.Supplierstaff
7.1TheSupplierStaffinvolvedintheperformanceofeachContractmust:
●beappropriatelytrainedandqualified
●bevettedusingGoodIndustryPracticeandtheSecurityPolicy
●complywithallconductrequirementswhenontheBuyer’sPremises
7.2WhereaBuyerdecidesoneoftheSupplier’sStaffisn’tsuitabletoworkonacontract,theSupplier mustreplacethemwithasuitablyqualifiedalternative.
7.3Ifrequested,theSuppliermustreplaceanypersonwhoseactsoromissionshavecausedtheSupplier to breach Clause27.
7.4TheSuppliermustprovidealistofSupplierStaffneedingtoaccesstheBuyer’sPremisesandsaywhy access isrequired.
7.5TheSupplierindemnifiesCCSandtheBuyeragainstallclaimsbroughtbyanypersonemployedbythe SuppliercausedbyanactoromissionoftheSupplieroranySupplierStaff.
8.Rights andprotection
8.1TheSupplierwarrantsandrepresentsthat:
●ithasfullcapacityandauthoritytoenterintoandtoperformeachContract
●eachContractisexecutedbyitsauthorisedrepresentative
●itisalegallyvalidandexistingorganisationincorporatedintheplaceitwasformed
●there are no known legal or regulatory actions or investigations before any court, administrativebodyorarbitrationtribunalpendingorthreatenedagainstitoritsAffiliatesthat mightaffectitsabilitytoperformeachContract
●itmaintainsallnecessaryrights,authorisations,licencesandconsentstoperformitsobligations under eachContract
●itdoesn’thaveanycontractualobligationswhicharelikelytohaveamaterialadverseeffecton itsabilitytoperformeachContract
●itisnotimpactedbyanInsolvencyEvent
●itwillcomplywitheachCall-‐OffContract
8.2ThewarrantiesandrepresentationsinClauses2.10and8.1arerepeatedeachtimetheSupplier providesDeliverablesundertheContract.
8.3TheSupplierindemnifiesbothCCSandeveryBuyeragainsteachofthefollowing:
●wilfulmisconductoftheSupplier,SubcontractorandSupplierStaffthatimpactstheContract
●non-‐paymentbytheSupplierofanytaxorNationalInsurance
8.4AllclaimsindemnifiedunderthisContractmustuseClause26.
8.5CCSoraBuyercanterminatetheContractforbreachofanywarrantyorindemnitywheretheyare entitled to doso.
8.6IftheSupplierbecomesawareofarepresentationorwarrantythatbecomesuntrueormisleading,it mustimmediatelynotifyCCSandeveryBuyer.
8.7AllthirdpartywarrantiesandindemnitiescoveringtheDeliverablesmustbeassignedfortheBuyer’s benefit by theSupplier.
9.Intellectual Property Rights(IPRs)
9.1EachPartykeepsownershipofitsownExistingIPRs.TheSuppliergivestheBuyeranon-‐exclusive, perpetual,royalty-‐free,irrevocable,transferableworldwidelicencetouse,changeandsub-‐licensethe Supplier’sExistingIPRtoenableittoboth:
●receiveandusetheDeliverables
●makeuseofthedeliverablesprovidedbyaReplacementSupplier
9.2AnyNewIPRcreatedunderaContractisownedbytheBuyer.TheBuyergivestheSupplieralicenceto useanyExistingIPRsandNewIPRsforthepurposeoffulfillingitsobligationsduringtheContractPeriod.
9.3WhereaPartyacquiresownershipofIPRsincorrectlyunderthisContractitmustdoeverything reasonablynecessarytocompleteatransferassigningtheminwritingtotheotherPartyonrequestandatits owncost.
9.4NeitherPartyhastherighttousetheotherParty’sIPRs,includinganyuseoftheotherParty’snames, logosortrademarks,exceptasprovidedinClause9orotherwiseagreedinwriting.
9.5IfthereisanIPRClaim,theSupplierindemnifiesCCSandeachBuyeragainstalllosses,damages,costs orexpenses(includingprofessionalfeesandfines)incurredasaresult.
9.6IfanIPRClaimismadeoranticipatedtheSuppliermustatitsownexpenseandtheBuyer’ssoleoption, either:
●obtainforCCSandtheBuyertherightsinClause9.1and9.2withoutinfringinganythirdparty IPR
●replaceormodifytherelevantitemwithsubstitutesthatdon’tinfringeIPRwithoutadversely affectingthefunctionalityorperformanceoftheDeliverables
10.Ending thecontract
10.1TheContracttakeseffectontheStartDateandendsontheEndDateorearlierifrequiredbyLaw.
10.2TheRelevantAuthoritycanextendtheContractfortheExtensionPeriodbygivingtheSuppliernoless than3Months'writtennoticebeforetheContractexpires.
10.3Endingthecontractwithoutareason
10.3.1CCShastherighttoterminatetheFrameworkContractatanytimewithoutreasonorliabilitybygiving theSupplieratleast30days'noticeandifit’sterminatedClause10.5.2to10.5.7applies.
10.3.2EachBuyerhastherighttoterminatetheirCall-‐OffContractatanytimewithoutreasonorliabilityby givingtheSuppliernotlessthan90days'writtennoticeandifit’sterminatedClause10.5.2to10.5.7applies.
10.4WhenCCSorthebuyercanendacontract
10.4.1Ifanyofthefollowingeventshappen,theRelevantAuthorityhastherighttoimmediatelyterminateits ContractbyissuingaTerminationNoticetotheSupplier:
●there’saSupplierInsolvencyEvent
●there’saContractDefaultthatisnotcorrectedinlinewithanacceptedRectificationPlan
●theRelevantAuthorityrejectsaRectificationPlanortheSupplierdoesnotprovideitwithin10 days of therequest
●there’sanymaterialdefaultoftheContract
●there’saDefaultofClauses2.10,9,14,15,27,32orFrameworkSchedule9(CyberEssentials) (whereapplicable)relatingtoanyContract
●there’saconsistentrepeatedfailuretomeetthePerformanceIndicatorsinFramework Schedule 4 (FrameworkManagement)
●there’saChangeofControloftheSupplierwhichisn’tpre-‐approvedbytheRelevantAuthority inwriting
●there’saVariationtoaContractwhichcannotbeagreedusingClause24(Changingthe contract)orresolvedusingClause34(Resolvingdisputes)
●iftheRelevantAuthoritydiscoversthattheSupplierwasinoneofthesituationsin57(1)or 57(2)oftheRegulationsatthetimetheContractwasawarded
●theCourtofJusticeoftheEuropeanUnionusesArticle258oftheTreatyontheFunctioningof theEuropeanUnion(TFEU)todeclarethattheContractshouldnothavebeenawardedtothe SupplierbecauseofaseriousbreachoftheTFEUortheRegulations
●theSupplieroritsAffiliatesembarrassorbringCCSortheBuyerintodisreputeordiminishthe public trust inthem
10.4.2CCSmayterminatetheFrameworkContractifaBuyerterminatesaCall-‐OffContractforanyofthe reasonslistedinClause10.4.1.
10.4.3IfthereisaDefault,theRelevantAuthoritycan,withoutlimitingitsotherrights,requestthatthe SupplierprovideaRectificationPlan.
10.4.4WhentheRelevantAuthorityreceivesarequestedRectificationPlanitcaneither:
●rejecttheRectificationPlanorrevisedRectificationPlan,givingreasons
●accepttheRectificationPlanorrevisedRectificationPlan(withoutlimitingitsrights)andthe SuppliermustimmediatelystartworkontheactionsintheRectificationPlanatitsowncost, unlessagreedotherwisebytheParties
10.4.5WheretheRectificationPlanorrevisedRectificationPlanisrejected,theRelevantAuthority:
●mustgivereasonablegroundsforitsdecision
●mayrequestthattheSupplierprovidesarevisedRectificationPlanwithin5WorkingDays
10.4.6Ifanyoftheeventsin73(1)(a)to(c)oftheRegulationshappen,theRelevantAuthorityhastheright toimmediatelyterminatetheContractandClause10.5.2to10.5.7applies.
10.5Whathappensifthecontractends
Where the Relevant Authority terminates a Contract under Clause 10.4.1 all of the following apply:
10.5.1TheSupplierisresponsiblefortheRelevantAuthority’sreasonablecostsofprocuring ReplacementDeliverablesfortherestoftheContractPeriod.
10.5.2TheBuyer’spaymentobligationsundertheterminatedContractstopimmediately.
10.5.3AccumulatedrightsofthePartiesarenotaffected.
10.5.4TheSuppliermustpromptlydeleteorreturntheGovernmentDataexceptwhererequiredto retain copies bylaw.
10.5.5TheSuppliermustpromptlyreturnanyofCCSortheBuyer’spropertyprovidedunderthe terminatedContract.
10.5.6TheSuppliermust,atnocosttoCCSortheBuyer,co-‐operatefullyinthehandoverandre-‐ procurement(includingtoaReplacementSupplier).
10.5.7ThefollowingClausessurvivetheterminationofeachContract:3.2.10,6,7.2,9,11,14,15,16, 17,18,34,35andanyClausesandScheduleswhichareexpresslyorbyimplicationintendedto continue.
10.6Whenthesuppliercanendthecontract
10.6.1TheSuppliercanissueaReminderNoticeiftheBuyerdoesnotpayanundisputedinvoiceontime.The SuppliercanterminateaCall-‐OffContractiftheBuyerfailstopayanundisputedinvoicedsumdueandworth over10%ofthetotalContractValueor£1,000,whicheveristhelower,within30daysofthedateofthe ReminderNotice.
10.6.2IfaSupplierterminatesaCall-‐OffContractunderClause10.6.1:
●theBuyermustpromptlypayalloutstandingChargesincurredtotheSupplier
●theBuyermustpaytheSupplierreasonablecommittedandunavoidableLossesaslongasthe Supplierprovidesafullyitemisedandcostedschedulewithevidence-‐themaximumvalueof thispaymentislimitedtothetotalsumpayabletotheSupplieriftheContracthadnotbeen terminated
●Clauses10.5.4to10.5.7apply
10.7When subcontracts can beended
At the Buyer’s request, the Supplier must terminate any Subcontracts in any of the following events:
●thereisaChangeofControlofaSubcontractorwhichisn’tpre-‐approvedbytheRelevant Authority inwriting
●theactsoromissionsoftheSubcontractorhavecausedormateriallycontributedtoarightof termination under Clause10.4
●aSubcontractororitsAffiliatesembarrassesorbringsintodisreputeordiminishesthepublic trustintheRelevantAuthority
10.8Partiallyendingandsuspendingthecontract
10.8.1WhereCCShastherighttoterminatetheFrameworkContractitcansuspendtheSupplier'sabilityto acceptOrders(foranyperiod)andtheSuppliercannotenterintoanynewCall-‐OffContractsduringthis period.Ifthishappens,theSuppliermuststillmeetitsobligationsunderanyexistingCall-‐OffContractsthat have already beensigned.
10.8.2WhereCCShastherighttoterminateaFrameworkContractitisentitledtoterminateallorpartofit.
10.8.3WheretheBuyerhastherighttoterminateaCall-‐OffContractitcanterminateorsuspend(forany period),allorpartofit.IftheBuyersuspendsaContractitcanprovidetheDeliverablesitselforbuythem from a thirdparty.
10.8.4TheRelevantAuthoritycanonlypartiallyterminateorsuspendaContractiftheremainingpartsofthat Contractcanstillbeusedtoeffectivelydelivertheintendedpurpose.
10.8.5ThePartiesmustagreeanynecessaryVariationrequiredbyClause10.8usingtheVariationProcedure, buttheSuppliermaynoteither:
●reject theVariation
●increasetheCharges,exceptwheretherighttopartialterminationisunderClause10.3
10.8.6TheBuyercanstilluseotherrightsavailable,orsubsequentlyavailabletoitifitactsonitsrightsunder Clause10.8.
11.Howmuchyoucanbeheldresponsiblefor
11.1EachParty'stotalaggregateliabilityineachContractYearunderthisFrameworkContract(whetherin tort,contractorotherwise)isnomorethan£100,000.
11.2EachParty'stotalaggregateliabilityineachContractYearundereachCall-‐OffContract(whetherin tort,contractorotherwise)isnomorethanthegreaterof£5millionor150%oftheEstimatedYearlyCharges unlessspecifiedintheCall-‐OffOrderForm
11.3NoPartyisliabletotheotherfor:
●any indirectLosses
●Lossofprofits,turnover,savings,businessopportunitiesordamagetogoodwill(ineachcase whether direct orindirect)
11.4InspiteofClause11.1and11.2,neitherPartylimitsorexcludesanyofthefollowing:
●itsliabilityfordeathorpersonalinjurycausedbyitsnegligence,orthatofitsemployees,agents orSubcontractors
●itsliabilityforbriberyorfraudorfraudulentmisrepresentationbyitoritsemployees
●anyliabilitythatcannotbeexcludedorlimitedbyLaw
●itsobligationtopaytherequiredManagementChargeorDefaultManagementCharge
●anyliabilitythatiscoveredbyaRequiredInsurance
11.5InspiteofClauses11.1and11.2,theSupplierdoesnotlimitorexcludeitsliabilityforanyindemnity givenunderClauses7.5,8.3,9.5,12.2or14.9orCall-‐OffSchedule2(StaffTransfer)ofaContract.
11.6EachPartymustuseallreasonableendeavourstomitigateanyLossordamagewhichitsuffersunder orinconnectionwitheachContract,includinganyindemnities.
11.7WhencalculatingtheSupplier’sliabilityunderClause11.1or11.2thefollowingitemswillnotbetaken intoconsideration:
●Deductions
●anyitemsspecifiedinClause11.5
11.8If morethanoneSupplierispartytoaContract,eachSupplierPartyisfullyresponsibleforboththeir ownliabilitiesandtheliabilitiesoftheotherSuppliers.
12.Obeying thelaw
12.1TheSuppliermustusereasonableendeavourstocomplywiththeprovisionsofJointSchedule5 (Corporate SocialResponsibility).
12.2TheSupplierindemnifiesCCSandeveryBuyeragainstanycostsresultingfromanyDefaultbythe SupplierrelatingtoanyapplicableLawtodowithaContract.
12.3TheSuppliermustappointaComplianceOfficerwhomustberesponsibleforensuringthatthe SuppliercomplieswithLaw,Clause12.1andClauses27to32.
13.Insurance
TheSuppliermust,atitsowncost,obtainandmaintaintheRequiredInsurancesinJointSchedule3(Insurance Requirements)andanyAdditionalInsurancesintheOrderForm.
14.Dataprotection
14.1TheRelevantAuthorityistheControllerandtheSupplieristheProcessorforthepurposesoftheData ProtectionLegislation.
14.2TheSuppliermustprocessPersonalDataandensurethatSupplierStaffprocessPersonalDataonlyin accordancewithJointSchedule11(ProcessingData).
14.3TheSuppliermustnotremoveanyownershiporsecuritynoticesinorrelatingtotheGovernment Data.
14.4TheSuppliermustmakeaccessibleback-‐upsofallGovernmentData,storedinanagreedoff-‐site locationandsendtheBuyercopiesevery6Months.
14.5TheSuppliermustensurethatanySuppliersystemholdinganyGovernmentData,includingback-‐up data,isasecuresystemthatcomplieswiththeSecurityPolicyandanyapplicableSecurityManagementPlan.
14.6IfatanytimetheSuppliersuspectsorhasreasontobelievethattheGovernmentDataprovided underaContractiscorrupted,lostorsufficientlydegraded,thentheSuppliermustnotifytheRelevant Authorityandimmediatelysuggestremedialaction.
14.7IftheGovernmentDataiscorrupted,lostorsufficientlydegradedsoastobeunusabletheRelevant Authoritymayeitherorboth:
telltheSuppliertorestoreorgetrestoredGovernmentDataassoonaspracticalbutno laterthan5WorkingDaysfromthedatethattheRelevantAuthorityreceivesnotice,orthe Supplierfindsoutabouttheissue,whicheverisearlier
restoretheGovernmentDataitselforusingathirdparty
14.8TheSuppliermustpayeachParty’sreasonablecostsofcomplyingwithClause14.7unlessCCSorthe Buyer is atfault.
14.9TheSupplier:
●mustprovidetheRelevantAuthoritywithallGovernmentDatainanagreedopenformatwithin 10WorkingDaysofawrittenrequest
●musthavedocumentedprocessestoguaranteepromptavailabilityofGovernmentDataifthe Supplier stopstrading
●mustsecurelydestroyallStorageMediathathasheldGovernmentDataattheendoflifeof thatmediausingGoodIndustryPractice
●securelyeraseallGovernmentDataandanycopiesitholdswhenaskedtodosobyCCSorthe BuyerunlessrequiredbyLawtoretainit
●indemnifiesCCSandeachBuyeragainstanyandallLossesincurrediftheSupplierbreaches Clause14andanyDataProtectionLegislation.
15.Whatyoumustkeepconfidential
15.1Each Partymust:
●keepallConfidentialInformationitreceivesconfidentialandsecure
●not disclose, use or exploit the Disclosing Party’s Confidential Information without the DisclosingParty'spriorwrittenconsent,exceptforthepurposesanticipatedundertheContract
●immediatelynotifytheDisclosingPartyifitsuspectsunauthorisedaccess,copying,useor disclosureoftheConfidentialInformation
15.2InspiteofClause15.1,aPartymaydiscloseConfidentialInformationwhichitreceivesfromthe DisclosingPartyinanyofthefollowinginstances:
●wheredisclosureisrequiredbyapplicableLaworbyacourtwiththerelevantjurisdictionifthe RecipientPartynotifiestheDisclosingPartyofthefullcircumstances,theaffectedConfidential Informationandextentofthedisclosure
●iftheRecipientPartyalreadyhadtheinformationwithoutobligationofconfidentialitybeforeit wasdisclosedbytheDisclosingParty
●iftheinformationwasgiventoitbyathirdpartywithoutobligationofconfidentiality
●iftheinformationwasinthepublicdomainatthetimeofthedisclosure
●iftheinformationwasindependentlydevelopedwithoutaccesstotheDisclosingParty’s ConfidentialInformation
●toitsauditorsorforthepurposesofregulatoryrequirements
●onaconfidentialbasis,toitsprofessionaladvisersonaneed-‐to-‐knowbasis
●totheSeriousFraudOfficewheretheRecipientPartyhasreasonablegroundstobelievethat theDisclosingPartyisinvolvedinactivitythatmaybeacriminaloffenceundertheBriberyAct 2010
15.3TheSuppliermaydiscloseConfidentialInformationonaconfidentialbasistoSupplierStaffonaneed-‐ to-‐knowbasistoallowtheSuppliertomeetitsobligationsundertheContract.TheSupplierStaffmustenter intoadirectconfidentialityagreementwiththeRelevantAuthorityatitsrequest.
15.4CCSortheBuyermaydiscloseConfidentialInformationinanyofthefollowingcases:
●onaconfidentialbasistotheemployees,agents,consultantsandcontractorsofCCSorthe Buyer
●onaconfidentialbasistoanyotherCentralGovernmentBody,anysuccessorbodytoaCentral GovernmentBodyoranycompanythatCCSortheBuyertransfersorproposestotransferallor anypartofitsbusinessto
●ifCCSortheBuyer(actingreasonably)considersdisclosurenecessaryorappropriatetocarry out its publicfunctions
●whererequestedbyParliament
●underClauses4.7and16
15.5ForthepurposesofClauses15.2to15.4referencestodisclosureonaconfidentialbasismeans
disclosureunderaconfidentialityagreementorarrangementincludingtermsasstrictasthoserequiredin Clause15.
15.6TransparencyInformationandanyInformationwhichisexemptfromdisclosurebyClause16isnot ConfidentialInformation.
15.7TheSuppliermustnotmakeanypressannouncementorpublicisetheContractsoranypartofthemin anyway,withoutthepriorwrittenconsentoftheRelevantAuthorityandmusttakeallreasonablestepsto ensurethatSupplierStaffdonoteither.
16.Whenyoucanshareinformation
16.1TheSuppliermusttelltheRelevantAuthoritywithin48hoursifitreceivesaRequestForInformation.
16.2WithintherequiredtimescalestheSuppliermustgiveCCSandeachBuyerfullco-‐operationand informationneededsotheBuyercan:
●publish the TransparencyInformation
●complywithanyFreedomofInformationAct(FOIA)request
●complywithanyEnvironmentalInformationRegulations(EIR)request
16.3TheRelevantAuthoritymaytalktotheSuppliertohelpitdecidewhethertopublishinformationunder Clause16.However,theextent,contentandformatofthedisclosureistheRelevantAuthority’sdecision, whichdoesnotneedtobereasonable.
17.Invalidpartsofthecontract
IfanypartofaContractisprohibitedbyLaworjudgedbyacourttobeunlawful,voidorunenforceable,it mustbereadasifitwasremovedfromthatContractasmuchasrequiredandrenderedineffectiveasfaras possiblewithoutaffectingtherestoftheContract,whetherit’svalidorenforceable.
18.No other termsapply
TheprovisionsincorporatedintoeachContractaretheentireagreementbetweentheParties.TheContract replacesallpreviousstatementsandagreementswhetherwrittenororal.Nootherprovisionsapply.
19.Otherpeople’srightsinacontract
NothirdpartiesmayusetheContracts(RightsofThirdParties)Act(CRTPA)toenforceanytermofthe Contractunlessstated(referringtoCRTPA)intheContract.Thisdoesnotaffectthirdpartyrightsand remediesthatexistindependentlyfromCRTPA.
20.Circumstances beyond yourcontrol
20.1AnyPartyaffectedbyaForceMajeureEventisexcusedfromperformingitsobligationsundera Contractwhiletheinabilitytoperformcontinues,ifitboth:
●providesaForceMajeureNoticetotheotherParty
●usesallreasonablemeasurespracticaltoreducetheimpactoftheForceMajeureEvent
20.2EitherpartycanpartiallyorfullyterminatetheaffectedContractiftheprovisionoftheDeliverablesis materiallyaffectedbyaForceMajeureEventwhichlastsfor90dayscontinuously.
20.3WhereaPartyterminatesunderClause20.2:
●eachpartymustcoveritsownLosses
●Clause10.5.2to10.5.7applies
21.Relationshipscreatedbythecontract
NoContractcreatesapartnership,jointventureoremploymentrelationship.TheSuppliermustrepresent themselvesaccordinglyandensureothersdoso.
22.Giving up contractrights
ApartialorfullwaiverorrelaxationofthetermsofaContractisonlyvalidifitisstatedtobeawaiverin writingtotheotherParty.
23.Transferringresponsibilities
23.1TheSuppliercannotassignaContractwithouttheRelevantAuthority’swrittenconsent.
23.2TheRelevantAuthoritycanassign,novateortransferitsContractoranypartofittoanyCrownBody, publicorprivatesectorbodywhichperformsthefunctionsoftheRelevantAuthority.
23.3WhenCCSortheBuyerusesitsrightsunderClause23.2theSuppliermustenterintoanovation agreementintheformthatCCSortheBuyerspecifies.
23.4TheSuppliercanterminateaContractnovatedunderClause23.2toaprivatesectorbodythatis experiencing an InsolvencyEvent.
23.5TheSupplierremainsresponsibleforallactsandomissionsoftheSupplierStaffasiftheywereitsown.
23.6IfCCSortheBuyeraskstheSupplierfordetailsaboutSubcontractors,theSuppliermustprovidedetails ofSubcontractorsatalllevelsofthesupplychainincluding:
●theirname
●thescopeoftheirappointment
●thedurationoftheirappointment
24.Changing thecontract
24.1EitherPartycanrequestaVariationtoaContractwhichisonlyeffectiveifagreedinwritingandsigned by bothParties
24.2TheSuppliermustprovideanImpactAssessmenteither:
●withtheVariationForm,wheretheSupplierrequeststheVariation
●withinthetimelimitsincludedinaVariationFormrequestedbyCCSortheBuyer
24.3IftheVariationtoaContractcannotbeagreedorresolvedbytheParties,CCSortheBuyercaneither:
●agreethattheContractcontinueswithouttheVariation
●terminatetheaffectedContract,unlessinthecaseofaCall-‐OffContract,theSupplierhas alreadyprovidedpartoralloftheprovisionoftheDeliverables,orwheretheSuppliercanshow evidenceofsubstantialworkbeingcarriedouttoprovidethem
●refertheDisputetoberesolvedusingClause34(ResolvingDisputes)
24.4CCSandtheBuyerarenotrequiredtoacceptaVariationrequestmadebytheSupplier.
24.5IfthereisaGeneralChangeinLaw,theSuppliermustbeartheriskofthechangeandisnotentitledto askforanincreasetotheFrameworkPricesortheCharges.
24.6IfthereisaSpecificChangeinLaworoneislikelytohappenduringtheContractPeriodtheSupplier mustgiveCCSandtheBuyernoticeofthelikelyeffectsofthechangesassoonasreasonablypractical.They mustalsosayiftheythinkanyVariationisneededeithertotheDeliverables,FrameworkPricesoraContract and provideevidence:
●thattheSupplierhaskeptcostsaslowaspossible,includinginSubcontractorcosts
●ofhowithasaffectedtheSupplier’scosts
24.7AnychangeintheFrameworkPricesorrelieffromtheSupplier'sobligationsbecauseofaSpecific ChangeinLawmustbeimplementedusingClauses24.1to24.4.
25.Howtocommunicateaboutthecontract
25.1AllnoticesundertheContractmustbeinwritingandareconsideredeffectiveontheWorkingDayof deliveryaslongasthey’redeliveredbefore5:00pmonaWorkingDay.Otherwisethenoticeiseffectiveonthe nextWorkingDay.Anemailiseffectivewhensentunlessanerrormessageisreceived.
25.2NoticestoCCSmustbesenttotheCCSAuthorisedRepresentative’saddressoremailaddressinthe Framework AwardForm.
25.3NoticestotheBuyermustbesenttotheBuyerAuthorisedRepresentative’saddressoremailaddress in the OrderForm.
25.4ThisClausedoesnotapplytotheserviceoflegalproceedingsoranydocumentsinanylegalaction, arbitration or disputeresolution.
26.Dealing withclaims
26.1IfaBeneficiaryisnotifiedofaClaimthenitmustnotifytheIndemnifierassoonasreasonablypractical andnolaterthan10WorkingDays.
26.2AttheIndemnifier’scosttheBeneficiarymustboth:
●allowtheIndemnifiertoconductallnegotiationsandproceedingstodowithaClaim
●givetheIndemnifierreasonableassistancewiththeclaimifrequested
26.3TheBeneficiarymustnotmakeadmissionsabouttheClaimwithoutthepriorwrittenconsentofthe Indemnifierwhichcannotbeunreasonablywithheldordelayed.
26.4TheIndemnifiermustconsideranddefendtheClaimdiligentlyusingcompetentlegaladvisorsandina waythatdoesn’tdamagetheBeneficiary’sreputation.
26.5TheIndemnifiermustnotsettleorcompromiseanyClaimwithouttheBeneficiary'spriorwritten consentwhichitmustnotunreasonablywithholdordelay.
26.6EachBeneficiarymusttakeallreasonablestepstominimiseandmitigateanylossesthatitsuffers because of theClaim.
26.7IftheIndemnifierpaystheBeneficiarymoneyunderanindemnityandtheBeneficiarylaterrecovers moneywhichisdirectlyrelatedtotheClaim,theBeneficiarymustimmediatelyrepaytheIndemnifierthe lesser ofeither:
●thesumrecoveredminusanylegitimateamountspentbytheBeneficiarywhenrecoveringthis money
●theamounttheIndemnifierpaidtheBeneficiaryfortheClaim
27.Preventingfraud,briberyandcorruption
27.1TheSuppliermustnotduringanyContractPeriod:
●commitaProhibitedActoranyothercriminaloffenceintheRegulations57(1)and57(2)
●doorallowanythingwhichwouldcauseCCSortheBuyer,includinganyoftheiremployees, consultants,contractors,SubcontractorsoragentstobreachanyoftheRelevantRequirements orincuranyliabilityunderthem
27.2TheSuppliermustduringtheContractPeriod:
●create,maintainandenforceadequatepoliciesandprocedurestoensureitcomplieswiththe RelevantRequirementstopreventaProhibitedActandrequireitsSubcontractorstodothe same
●keepfullrecordstoshowithascompliedwithitsobligationsunderClause27andgivecopiesto CCSortheBuyeronrequest
●ifrequiredbytheRelevantAuthority,within20WorkingDaysoftheStartDateoftherelevant Contract, and then annually, certify in writing to the Relevant Authority, that they have compliedwithClause27,includingcomplianceofSupplierStaff,andprovidereasonable supportingevidenceofthisonrequest,includingitspoliciesandprocedures
27.3TheSuppliermustimmediatelynotifyCCSandtheBuyerifitbecomesawareofanybreachofClauses 27.1 or27.2orhasanyreasontothinkthatit,oranyoftheSupplierStaff,haseither:
●beeninvestigatedorprosecutedforanallegedProhibitedAct
●beendebarred,suspended,proposedforsuspensionordebarment,orisotherwiseineligibleto take part in procurement programmes or contracts because of a Prohibited Act by any government department oragency
●receivedarequestordemandforanyunduefinancialorotheradvantageofanykindrelatedto aContract
●suspectedthatanypersonorPartydirectlyorindirectlyrelatedtoaContracthascommittedor attemptedtocommitaProhibitedAct
27.4IftheSuppliernotifiesCCSortheBuyerasrequiredbyClause27.3,theSuppliermustrespond promptlytotheirfurtherenquiries,co-‐operatewithanyinvestigationandallowtheAuditofanybooks, records and relevantdocumentation.
27.5InanynoticetheSuppliergivesunderClause27.4itmustspecifythe:
●ProhibitedAct
●identityofthePartywhoitthinkshascommittedtheProhibitedAct
●actionithasdecidedtotake
28.Equality,diversityandhumanrights
28.1TheSuppliermustfollowallapplicableequalityLawwhentheyperformtheirobligationsunderthe Contract,including:
●protectionsagainstdiscriminationonthegroundsofrace,sex,genderreassignment,religionor belief,disability,sexualorientation,pregnancy,maternity,ageorotherwise
●anyotherrequirementsandinstructionswhichCCSortheBuyerreasonablyimposesrelatedto equalityLaw
28.2TheSuppliermusttakeallnecessarysteps,andinformCCSortheBuyerofthestepstaken,toprevent anythingthatisconsideredtobeunlawfuldiscriminationbyanycourtortribunal,ortheEqualityandHuman RightsCommission(oranysuccessororganisation)whenworkingonaContract.
29.Health andsafety
29.1TheSuppliermustperformitsobligationsmeetingtherequirementsof:
●allapplicableLawregardinghealthandsafety
●theBuyer’scurrenthealthandsafetypolicywhileattheBuyer’sPremises,asprovidedtothe Supplier
29.2TheSupplierandtheBuyermustassoonaspossiblenotifytheotherofanyhealthandsafetyincidents ormaterialhazardsthey’reawareofattheBuyerPremisesthatrelatetotheperformanceofaContract.
30.Environment
30.1WhenworkingonSitetheSuppliermustperformitsobligationsundertheBuyer’scurrent EnvironmentalPolicy,whichtheBuyermustprovide.
30.2TheSuppliermustensurethatSupplierStaffareawareoftheBuyer’sEnvironmentalPolicy.
31.Tax
31.1TheSuppliermustnotbreachanytaxorsocialsecurityobligationsandmustenterintoabinding agreementtopayanylatecontributionsdue,includingwhereapplicable,anyinterestoranyfines.CCSand theBuyercannotterminateaContractwheretheSupplierhasnotpaidaminortaxorsocialsecurity contribution.
31.2WheretheChargespayableunderaContractwiththeBuyerareorarelikelytoexceed£5millionat anypointduringtherelevantContractPeriod,andanOccasionofTaxNon-‐Complianceoccurs,theSupplier mustnotifyCCSandtheBuyerofitwithin5WorkingDaysincluding:
●thestepsthattheSupplieristakingtoaddresstheOccasionofTaxNon-‐Complianceandany mitigatingfactorsthatitconsidersrelevant
●otherinformationrelatingtotheOccasionofTaxNon-‐CompliancethatCCSandtheBuyermay reasonablyneed
31.3WheretheSupplieroranySupplierStaffareliabletobetaxedortopayNationalInsurance contributionsintheUKrelatingtopaymentreceivedunderaCall-‐OffContract,theSuppliermustboth:
●complywiththeIncomeTax(EarningsandPensions)Act2003andallotherstatutesand regulationsrelatingtoincometax,theSocialSecurityContributionsandBenefitsAct1992 (includingIR35)andNationalInsurancecontributions
●indemnify the Buyer against any Income Tax, National Insurance and social security contributionsandanyotherliability,deduction,contribution,assessmentorclaimarisingfrom ormadeduringoraftertheContractPeriodinconnectionwiththeprovisionoftheDeliverables bytheSupplieroranyoftheSupplierStaff
31.4IfanyoftheSupplierStaffareWorkerswhoreceivepaymentrelatingtotheDeliverables,thenthe SuppliermustensurethatitscontractwiththeWorkercontainsthefollowingrequirements:
●theBuyermay,atanytimeduringtheContractPeriod,requestthattheWorkerprovides informationwhichdemonstratestheycomplywithClause31.3,orwhythoserequirementsdo notapply,theBuyercanspecifytheinformationtheWorkermustprovideandthedeadlinefor .responding
●theWorker’scontractmaybeterminatedattheBuyer’srequestiftheWorkerfailstoprovide theinformationrequestedbytheBuyerwithinthetimespecifiedbytheBuyer
●the Worker’s contract may be terminated at the Buyer’s request if the Worker provides informationwhichtheBuyerconsidersisn’tgoodenoughtodemonstratehowitcomplieswith Clause31.3orconfirmsthattheWorkerisnotcomplyingwiththoserequirements
●theBuyermaysupplyanyinformationtheyreceivefromtheWorkertoHMRCforrevenue collection andmanagement
32.Conflict ofinterest
32.1TheSuppliermusttakeactiontoensurethatneithertheSuppliernortheSupplierStaffareplacedin thepositionofanactualorpotentialConflictofInterest.
32.2TheSuppliermustpromptlynotifyandprovidedetailstoCCSandeachBuyerifaConflictofInterest happensorisexpectedtohappen.
32.3CCSandeachBuyercanterminateitsContractimmediatelybygivingnoticeinwritingtotheSupplier ortakeanystepsitthinksarenecessarywherethereisormaybeanactualorpotentialConflictofInterest.
33.Reportingabreachofthecontract
33.1AssoonasitisawareofittheSupplierandSupplierStaffmustreporttoCCSortheBuyeranyactualor suspected breachof:
●Law
●Clause12.1
●Clauses 27 to32
33.2TheSuppliermustnotretaliateagainstanyoftheSupplierStaffwhoingoodfaithreportsabreach listedinClause33.1totheBuyeroraPrescribedPerson.
34.Resolvingdisputes
34.1IfthereisaDispute,theseniorrepresentativesofthePartieswhohaveauthoritytosettletheDispute will,within28daysofawrittenrequestfromtheotherParty,meetingoodfaithtoresolvetheDispute.
34.2IftheDisputeisnotresolvedatthatmeeting,thePartiescanattempttosettleitbymediationusing theCentreforEffectiveDisputeResolution(CEDR)ModelMediationProcedurecurrentatthetimeofthe Dispute.IfthePartiescannotagreeonamediator,themediatorwillbenominatedbyCEDR.IfeitherParty doesnotwishtouse,orcontinuetousemediation,ormediationdoesnotresolvetheDispute,theDispute mustberesolvedusingClauses34.3to34.5.
34.3UnlesstheRelevantAuthorityreferstheDisputetoarbitrationusingClause34.4,theParties irrevocablyagreethatthecourtsofEnglandandWaleshavetheexclusivejurisdictionto:
●determine theDispute
●grant interimremedies
●grantanyotherprovisionalorprotectiverelief
34.4TheSupplieragreesthattheRelevantAuthorityhastheexclusiverighttoreferanyDisputetobefinally resolvedbyarbitrationundertheLondonCourtofInternationalArbitrationRulescurrentatthetimeofthe Dispute.Therewillbeonlyonearbitrator.TheseatorlegalplaceofthearbitrationwillbeLondonandthe proceedingswillbeinEnglish.
34.5TheRelevantAuthorityhastherighttoreferaDisputetoarbitrationeveniftheSupplierhasstartedor hasattemptedtostartcourtproceedingsunderClause34.3,unlesstheRelevantAuthorityhasagreedtothe courtproceedingsorparticipatedinthem.Evenifcourtproceedingshavestarted,thePartiesmustdo everythingnecessarytoensurethatthecourtproceedingsarestayedinfavourofanyarbitrationproceedings iftheyarestartedunderClause34.4.
34.6TheSuppliercannotsuspendtheperformanceofaContractduringanyDispute.
35.Which lawapplies
This Contract and any issues arising out of, or connected to it, are governed by English law.