MINUTES of the Annual General Meeting of the SWD Sport Council that was held on Friday 10 June 2011 at 18:00 at the ProteaKingGeorgeHotel, George.

17:30 :Submissionof credentials and payment of affiliation fees

1OPENING & WELCOME: The Chairperson, Goliath Munro, welcomed everybody present, especially the delegation from DCAS HQ, in particular Bennett Bailey. He expressed his dissatisfaction with what happened at the postponed AGM of 3 June 2011 and undertake to take it up with these members. He then opened with a scripture reading and prayer.

2ATTENDANCE: Attendance list was circulated [see list attached]. Apologies received: SWD Cricket, ASWD, SWD Baseball, Desmond Speelman [EXCO], Amanda Stripp [EXCO], Pat Witbooi [EXCO], Jean Neethling [DCAS SWD]

3SCRUTINY : DELEGATES’ CREDENTIALS: The Secretary, Dave van der Walt, reported that 19 members are present and accredited. The constitution stipulated that the members present forms the quorum. This AGM is thus constituted and can go on.

4READING OF THE NOTICE OF THE AGM: The Secretary, Dave van der Walt, read the official notice and it was unanimously accepted.

5SUBMISSION & ADOPTION OF PREVIOUS MUNUTES: The minutes were circulated in time. The chairperson presented the minutes page by page. Accepted. Proposed: SWD Cycling. Seconded: SC Shore Angling.

6SUBMISSION, DISCUSSION & ACCEPTANCE : Chairman’s Report: The Chairperson vacated the chair. The secretary took up the chair in the absence of the vice chairperson, Desmond Speelman. He delivered a well balanced report by means of a power point presentation [attached]. The main points of the report were:

6.1Achievements of federations & sport persons

6.2Programs & interaction with stakeholders of sport in the region

6.3Status of sport in the region referring to

  • School sport
  • The role of RSC
  • Indaba’s
  • Funding
  • Coaches Commission
  • Women sport
  • Relationship with local municipalities
  • Relationship with DCAS [Regiona & HQ]
  • Demarcation
  • SWDSC Projects
  • Way forward

The secretary thanked the chairperson on a well-prepared report. The report was accepted. Proposed: SC Women Golf. Seconded: SWD Ringball.

7SUBMISSION, DISCUSSION & ACCEPTANCE: Financial Report: The treasurer, Christel Johannes, delivered the financial report by means of a presentation and hard copies. [attached] The following questions were posed:

7.1Major increase in administration fees: in the past the Manco members have to carry most of the expenses from their own pockets. The basics expenses [telephone, copying, printing, internet subsidy] are now funded.

7.2SWD Sport Awards: in the past the expenses were covered directly by the sponsors [like GeorgeMunicipality] paying the service providers directly. This year they paid it over to the SWDSC who than have to pay the service providers.

7.3Income: The funding received from WC Sport Council [although channeled via the WCSC only] must not be reflected under income from DCAS.

Phil Anderson expressed the gratitude of the meeting with the meticulous method of bookkeeping by the treasurer. The report was accepted with the amendment of 7.3 being altered. Proposed: SC Bowls. Seconded: SWD Martial Arts.

8MOTIONS : SUBMISSION & DISCUSSION: No official motions were received. The secretary just pointed out that the constitution need to be upgraded to meet the requirements of the new sport system in progress. This will mean that a special AGM must be called. This will however take some time as there are major changes in the pipeline.

9ELECTION OF OFFICE BEARERS: The chairperson reported the following vacancies:

9.1Secretary – one nomination received: Dave van der Walt

9.2Treasurer – one nomination received: Christel Johannes

9.3Sport Council Representative – one nomination: John Abrahams.

Nominations accepted. Proposed: SC Bowls. Seconded: SWD Cycling.

9.4Nominations for school: Pat Witbooi and Edith Josephs.

9.5The nomination from SWD Sport for Disabled still awaited.

10APPOINTMENT OF AUDITORS: Alice le Roux Incorporated of Oudtshoorn was recommended. Proposed: SC Sailing. Seconded: SC Women Golf.

11INFORMATION SESSION:

11.1The secretary requested all members to send in their major dates for events, meetings and AGM’s

11.2Philasande Maqwili: WC Games 25 June 2011 in Cape Town. Documentation will be send next week. DCAS officials officiating at AGM’s – focus should be on neutrality. In the name of good governance administrators moving up the ladder should relinquish their positions where possible – more exposure to other administrators.

11.3Bennett Bailey: Financial statements must first be signed of by the EXCO before passed by the AGM. Notes of big changes in the financial statements should be included. Funding applications for 20112/13 – D-date 30 September 2011, no late applications will be accommodated. Any federation that applied and have not received their funding yet, should contact his office. Discussions on the satellite academy in Oudtshoorn with the SWDSC EXCO should be done asap. On club development – codes are prescribed by SRSA, but federations must put in motivations for inclusion.

11.4SWD Cycling: National tournament in June 2011 in Oudtshoorn as part of the Oudtshoorn Sport festival. Namibia also present.

12CLOSURE:The chairperson thanked everybody present and wish all a safe journey home before adjourned the meeting.

DJ van der WaltGoliath Munro

SecretaryChairperson

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“Celebrating Excellence in Sport”