1

SHIRE OF GOOMALLING

Minutes of the Goomalling Shire Council Meeting held on Wednesday 19th August 2015

at the Goomalling Shire Council Chambers commencing at 10.23am

______

PRESENT: Shire President Councillor DC Sewell (Presided) TOWN CouncillorBJ Haywood CENTRAL/NORTH

Councillor R Van GelderenTOWN

Councillor K J RyanTOWN

Councillor G A RomeroTOWN

Councillor R SheenSOUTH

Councillor JM ChesterSOUTH

Councillor CL KingstonCENTRAL/NORTH

Councillor MM DaveyCENTRAL/NORTH

STAFF:The Chief Executive Officer (CCJ Kerp) and the Finance Manager (NM Bird) were in attendance.

The Shire President declared the Meeting opened 10.23 am

ORDER OF BUSINESS

  1. QUESTION TIME - MEMBERS OF THE PUBLIC

Nil

  1. APOLOGIES AND LEAVE OF ABSENCE

Resolution:Moved Cr Haywood, seconded Cr Ryan that Leave of Absence be granted for Cr Kingston for the September Ordinary Council Meeting to be held on Wednesday 16th September 2015.

CARRIED BY ABSOLUTE MAJORITY 8/0

  1. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

3.1ORDINARY COUNCIL MEETING HELD ON WEDNESDAY 15th JULY 2015

Resolution:Moved Cr Van Gelderen, seconded Cr Davey that the Minutes of the Ordinary Meeting of Council held on Wednesday 15th July 2015 as read, be confirmed as a true and correct record of proceedings.

CARRIED BY ABSOLUTE MAJORITY 9/0

3.2MINUTES OF BUDGET COUNCIL MEETING HELD ON THURSDAY 30th JULY 2015

Resolution:Moved Cr Ryan, seconded Cr Romero that the Minutes of the Budget Council Meeting held on Thursday 30th July 2015 as read, be confirmed as a true and correct record of proceedings.

CARRIED BY ABSOLUTE MAJORITY 9/0

  1. MATTERS ARISING

Nil

  1. ANNOUNCEMENTS BY THE SHIRE PRESIDENT
  • Cr Sheen attended the Brookton Shire Visitation
  • Cr Chester attended the Brookton Shire Visitation
  • Cr Chester attended the Shire of Kojonup with the Goomalling Yarning Group
  • Cr Haywood attended Local Government Week
  • Cr Haywood attended Brookton Shire Visitation
  • Cr Haywood attended Goomalling Yarning Group History Project
  • Cr Davey attended the Brookton Shire Visitation
  • Cr Kingston attended the Brookton Shire Visitation
  • Cr Kingston attended the Goomalling Yarning Group History Project
  • Cr Sewell attended Local Government Week
  • Cr Sewell attended the Avon Sub Group Meeting in Goomalling
  • Cr Sewell attended the Brookton Shire Visitation

Clem Kerp Chief Executive Officer left the meeting at 10.46 am

Clem Kerp Chief Executive Officer entered the meeting at 10.47 am

  • Cr Sewell attended meeting with Hon MIA Davies
  • Cr Sewell , Cr Sheen, Cr Chester, Cr Romero, Cr Ryan, Cr Van Gelderen, Cr Haywood, Cr Davey and Cr Kingston attended the Budget Meeting on 30 July 2015

Resolution:Moved Cr Chester, seconded Cr Haywood that Council write a letter of appreciation to the Shire of Brookton for their very informative day.

CARRIED BY ABSOLUTE MAJORITY 9/0

  • Cr Sewell, Cr Haywoodattended Graham Reynolds send off
  • Cr Sewell attended the AROC meeting in Toodyay

Resolution:Moved CrRyan, seconded CrRomero that the Reports be received.

CARRIED

  1. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

  1. DECLARATIONS OF MEMBERS AND OFFICER’S INTEREST

Nil

  1. PETITIONS AND MEMORIALS

Nil

9.CORRESPONDENCE

1.KATH SAWYER, ST PAUL’S GOOMALLING RE: LETTER OF APPRECIATION (37)

Resolution:Moved Cr Davey, seconded Cr Romero that the above correspondence expressing their appreciation for assisting in the upkeep of the church grounds be received.

CARRIED

2.TERRY HOEY, MANAGER, WORLD YOUTH INTERNATIONAL RE; WYI’S NEPAL EARTHQUAKE FUND – APPRECIATION FOR DONATION (43)

Resolution:Moved Cr Davey, seconded Cr Romero that the above correspondence expressing their appreciation for donations to the Nepal Earthquake Fund be received.

CARRIED

3.DAPHNE SCHELL, CHAIRPERSON, GOOMALLING PRIMARY SCHOOL RE: BMX AND SKATE FACILITIES (174-5)

Resolution:Moved Cr Davey, seconded Cr Romero that the above correspondence expression their support and concerns for the development of the proposed BMX and skate park facilities be received.

CARRIED

4.THERESE WISE, SECRETARY, GOOMALLING HISTORICAL SOCIETY RE: THANK YOU FOR REINSTATEMENT OF WONGAMINE SCHOOL SITE SIGN (43)

Resolution:Moved Cr Davey, seconded Cr Romero that the above correspondence expressing their appreciation the reinstatement of the Wongamine School Site Sign be received.

CARRIED

.

5.KAREN MCGILL, SECRETARY, GOOMALLING PRIMARY SCHOOL P & C RE: THANK YOU & CONGRATULATIONS (JEAN RYDER) (7)

Resolution:Moved Cr Davey, seconded Cr Romero that the above correspondence to Jean Ryder expressing appreciation for cooking damper and kangaroo stew for NAIDOC week and congratulations for the Goomalling Yarns History Project be received.

CARRIED

6.WA PLANNING COMMISSION (WAPC) RE: APPROVAL SUBJECT TO CONDITIONS(S) FREEHOLD (GREEN TITLE) SUBDIVISION APPLICATION NO. 151868 LOT 5 & 6 DIAGRAMS 19265 & 19862 RAILWAY TERRACE, GOOMALLING (170)

Resolution:Moved Cr Davey, seconded Cr Romero that the above WAPC planning approval for application 151868 be received.

CARRIED

7.WA PLANNING COMMISSION (WAPC) RE: APPROVAL SUBJECT TO CONDITIONS(S) FREEHOLD (GREEN TITLE) SUBDIVISION APPLICATION NO. 152108 LOT 6 & 127 DIAGRAMS 19862 & 10203 RAILWAY TERRACE, GOOMALLING (170)

Resolution:Moved Cr Davey, seconded CrRomero that the above WAPC planning approval for application 152108 be received.

CARRIED

8.GREG WILLIS, LOCAL GOVERNMENT INTERFACE MANAGEMENT, MAIN ROADS WA RE; 2015/16 WBN RRG FUNDING & RECOUP REGISTER (105-5)

Resolution:Moved Cr Davey, seconded Cr Romero that the above 2015/16 WBN RRG Funding & Recoup Register be received.

CARRIED

9.LOCAL GOVERNMENT MANAGERS AUSTRALIA WA (LGMA) RE: MEDIA RELEASE: PREMIER’S ATTACKS ON LOCAL GOVERNMENT UNFAIR AND UNJUSTIFIED (129/142)

Resolution:Moved Cr Davey, seconded Cr Romero that the above LGMA media release be received.

CARRIED

10.KATE MURRAY, WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) RE; STATE AGENDA QUESTION ON RATES OVERSIGHT (196/142)

Resolution:Moved Cr Davey, seconded Cr Romero that the above WALGA Media Release regarding local government rates increase be received.

CARRIED

11.STATE EMERGENCY MANAGEMENT COMMITTEE (SEMC) RE: MEETING HIGHLIGHTS 4 AUGUST 2015 (69)

Resolution:Moved Cr Davey, seconded Cr Romero that the above SEMC meeting highlights from 4 August 2015 be received.

CARRIED

12.DALLAS PHILLIPS RE: RENAME GOOMALLING-DOWERIN SECTION OF GOOMALLING-MERREDIN ROAD TO THE PHILLIPS RUN ROAD (117)

Resolution:Moved Cr Ryan, seconded Cr Chester that the above correspondence requesting Goomalling-Dowerin section of Goomalling-Merredin Road to Phillips Run Road in honour of Hughie Ernest Charles Phillips be received and Council advise that it will not be able to accommodate this requested due to it being a Main Roads responsibility.

CARRIED BY ABSOLUTE MAJORITY 9/0

13.MURRAY SIEGERT, PRESIDENT, GOOMALLING FOOTBALL CLUB RE: TEMPORARY ROAD CLOSURE FOR FINALS PARKING (183/165)

Resolution:Moved Cr Davey, seconded Cr Kingston that the above correspondence requesting temporary closure of Quinlan Street between Lockyer Street (Goomalling-Toodyay Rd) and Hoddy Street for finals parking Sunday 30th August and 13th September be received and Council hereby grant the application to close the road during the Mortlock Football Final series.

UNANIMOUSLY CARRIED

14.ARDINA VAN DE VEN AND TREVOR ROBINSON RE: REQUEST TO PURCHASE UNUSED ROAD EASEMENT (KARRANADGIN) (138-3)

Resolution:Moved Cr Haywood, seconded Cr Ryan that the above request to purchase road easement to revegetate and preserve the natural habitat for native fauna be received and Council defer this item and until later in the meeting.

CARRIED

15.LYNDON BIRD, CHAIRMAN, MORTLOCK SPORTS COUNCIL RE;GOOMALLING SPORT & COMMUNITY CENTRE LIQUOR LICENCE (174-7)

Resolution:Moved Cr Davey, seconded Cr Romero that the above copy of application for liquor licence be received.

CARRIED

16.CITY OF SOUTH PERTH RE: CITY OF PERTH BILL 2015 (157)

Resolution:Moved Cr Davey, seconded Cr Romero that the above correspondence regarding the City of Perth Bill 2015 be received.

CARRIED

17.TIMOTHY LANE, MANAGER, STRATEGY & REFORM, WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) RE: COUNCIL FEEDBACK REQUESTED – ELECTED MEMBER TRAINING 189/196)

Resolution:Moved Cr Ryan, seconded Cr Van Gelderen that the above correspondence regarding policy options for increasing elected member training be received and Council defer the feedback until after the October Ordinary Council meeting.

CARRIED

18.MARGARET DEGEBRODT, ZONE LIAISON AND GOVERNANCE SUPPORT OFFICER, WESTERN AUSTALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) RE: CURRENT VACANCIES ON BOARDS AND COMMITTEES (196)

Resolution:Moved Cr Davey, seconded Cr Romero that the above correspondence seeking nominations for vacancies on boards and committees be received.

CARRIED

19.PAUL ELLENBROEK, PLANNING MANAGER, INFRASTRUCTURE, PROJECTS, POLICY AND RESEARCH, DEPARTMENT OF PLANNING RE: R-CODES AMENDMENTS (176)

Resolution:Moved Cr Davey, seconded Cr Romero that the above correspondence regarding residential design codes amendment – notification of final approval be received.

CARRIED

20.BRIAN & PETA SIMS, GOOMALLING GO KARTS RE: GOOMALLING GOKART CLUB OPEN DAY SPONSORSHIP (73/43)

Resolution:Moved Cr Ryan, seconded Cr Davey that the above request for sponsorship for the Go-Kart Club Open Day be received and Council supply excess souvenirs as a one off donation.

CARRIED BY ABSOLUTE MAJORITY 9/0

CORRESPONDENCE ITEM NO 14 ARDINA VAN DE VEN AND TREVOR ROBINSON RE: REQUEST TO PURCHASE UNUSED ROAD EASEMENT (KARRANADGIN) (138-3)

Resolution:Moved Cr Romero, seconded Cr Haywood that the above request to purchase road easement to revegetate and preserve the natural habitat for native fauna be brought forward for Council’s consideration.

CARRIED

Resolution:Moved Cr Kingston, seconded Cr Ryan that Council hereby approve the closure of the road subject to the neighbours to be notified for their comments and any more than one negative comment approval not be granted.

CARRIED BY ABSOLUTE MAJORITY 9/0

10LATE CORRESPONDENCE IN ACCORDANCE WITH CLAUSE 2.8 OF STANDING ORDERS

Resolution:Moved Cr Chester, seconded Cr Sheen that Council now deal with Late Correspondence.

CARRIED BY ABSOLUTE MAJORITY 9/0

  1. PAUL CHALWELL RE: APPLICATION TO KEEP MORE THAN TWO (2) DOGS (50)

Resolution:Moved Cr Ryan, seconded Cr Chester that the above correspondence applying to keep more than two dogs on the property at 5 Quinlan Street, Goomalling be received and Council endorse the Chief Executive Officer action allowing the applicant to keep more than two dogs on the property, but if one passes away it not to be replaced.

CARRIED BY ABSOLUTE MAJORITY 9/0

Shire President Cr Sewell left the meeting at 11.52 am

Deputy Shire President took the Chair of the meeting.

  1. MARIESA BYWATERS, JENNA KART CLUB RE: DIRT KART CLUB LEASE (73)

Resolution:Moved Cr Ryan, seconded Cr Van Gelderen that the above correspondence regarding the Jenna Kart Club Lease and plans be received and Council waiver the one off Building Application Fees

CARRIED BY ABSOLUTE MAJORITY 7/1

Shire President Cr Sewell entered the meeting at 11.57 am and then took the Chair.

  1. AVON MIDLAND COUNTRY ZONE WALGA RE: AVON MIDLAND ZONE MEETING 21 AUGUST 2015 (196-5)

Resolution:Moved Cr Kingston, seconded Cr Romerothat the above Notice of Meeting and Agenda for the Avon Midland Zone Meeting to be held 21 August 2015 be received and Council representative the Shire President to vote as he sees fit.

CARRIED BY ABSOLUTE MAJORITY 9/0

11.REPORTS AND MINUTES OF COMMITTEES

11.1FINANCE COMMITTEE MEETING – WEDNESDAY 19thAUGUST 2015

Resolution:Moved Cr Ryan, seconded Cr Van Gelderen that the Minutes of the Finance Committee Meeting held on Wednesday19thAugust 2015 be received and Items 1 to 6 inclusive are hereby adopted as decisions of Council and that it be reiterated that Municipal Fund Cheques number10683 to10687 and10718 to 10768 EFT 771 to EFT 799 andto10769 to 10834 andDD 779, 780, 797 & 794 inclusive totalling $867,428.94 be passed for payment and the items contained therein be declared as authorised expenditures and authorised decisions of Council.

CARRIED BY ABSOLUTE MAJORITY 9/0

12.REPORTS OF OFFICERS

12.1CHIEF EXECUTIVE OFFICER’S REPORT

Resolution:Moved Cr Ryan, seconded Cr Romero that the Chief Executive Officer’s Report, be now dealt with.

CARRIED BY ABSOLUTE MAJORITY 9/0

12.2DRAFT ELECTORATE BOUNDARIES FOR STATE ELECTION

Resolution:Moved Cr Haywood , seconded Cr Romero that Council endorse the Chief Executive Officer letter to the Electoral Commission stating its opposition to the changes to the Electorate Boundaries.

CARRIED BY ABSOLTUE MAJORITY 9/0

12.3CHIEF EXECUTIVE OFFICER’S REPORT

Resolution:Moved Cr Ryan, seconded Cr Haywoodthat the Chief Executive Officer’s Report be received.

CARRIED BY ABSOLUTE MAJORITY 9/0

LUNCHEON ADJOURNMENT

Resolution:Moved Cr Kingston, seconded Cr Van Gelderen that Council do now adjourn for lunch. Time 12.31 pm.

CARRIED BY ABSOLUTE MAJORITY 9/0

Resume at 1.27 pm

Cr Ryan and Cr Van Gelderen did not resume after the luncheon adjournment.

Joanna Buegge, Sport and Recreation Officer entered the meeting at 1.28 pm

12.4SPORT AND RECREATION OFFICER’S REPORT

Resolution:Moved Cr Chester, seconded Cr Romero that the Sport and Recreation Officer’s Report be now dealt with.

CARRIED BY ABSOLUTE MAJORITY 7/0

Cr Ryan entered the meeting at 1.29 pm

Cr Van Gelderen entered the meeting at 1.32 pm

12.5SPORT AND RECREATION OFFICER’S REPORT

Resolution:Moved Cr Haywood, seconded Cr Romero that the Sport and Recreation Officer’s Report, be received.

CARRIED BY ABSOLUTE MAJORITY 9/0

Ms Joanna Buegge, Sport and Recreation Officer left the meeting at 1.34 pm

Mr Linton Thomas, Environment Health Officer/Building Surveyor entered the meeting at 1.35 pm

12.6ENVIRONMENTAL HEALTH OFFICER/BUILDING SURVEYOR REPORT

Resolution:Moved Cr Davey, seconded Cr Ryanthat the Environmental Health Officer/Building Surveyor’s Report be now dealt with.

CARRIED BY ABSOLUTE MAJORITY 9/0

12.7ENVIRONMENTAL HEALTH OFFICER/BUILDING SURVEYOR REPORT

Resolution;Moved Cr Haywood, seconded Cr Sheenthat the Environmental Health Officer/Building Surveyor’s Report, be received.

CARRIED BY ABSOLUTE MAJORITY 9/0

Mr Linton Thomas, Environment Health Officer/Building Surveyor left the meeting at 1.45pm

Mrs Andrea Hardingham, Community Development Officer entered the meeting at 1.46pm

12.8COMMUNITY DEVELOPMENT OFFICER’S REPORT

Resolution:Moved Cr Romero, seconded Cr Ryanthat the Community Development Officer’s Report be now dealt with.

CARRIED BY ABSOLUTE MAJORITY 9/0

12.9COMMUNITY DEVELOPMENT OFFICER’S REPORT

Resolution:Moved Cr Kingston, seconded Cr Davey that the Community Development Officer’s Report, be received.

CARRIED BY ABSOLUTE MAJORITY 9/0

Mrs Andrea Hardingham, Community Development Officer left the meeting at 2.00 pm

Mr Russell Beck, Works Supervisor entered the meeting at 2.01 pm

12.10WORKS SUPERVISOR REPORT

Resolution:Moved Cr Ryan, seconded CrHaywood that the Works Supervisor Report, be now dealt with.

CARRIED BY ABSOLUTE MAJORITY 9/0

12.11PREMISES ON THROSSELL STREET

Resolution:Moved Cr Sewell, seconded Cr Haywood that Council write a letter to Dunnings stating their disappointment in the promised improvements haven’t being carried out to the Caltex Service Station Entry on Throssell St.

CARRIED BY ABSOLUTE MAJORITY 9/0

12.12WORKS SUPERVISOR’S REPORT

Resolution:Moved CrRomero, seconded CrSheenthat the Works Supervisor Report, be received.

CARRIED BY ABSOLUTE MAJORITY 9/0

13NOTICE OF MOTION FOR NEXT MEETING

Nil

14GENERAL BUSINESS

14.1 THREATENED SPECIES COMMISSIONER - WILDLIFE CORRIDOR BETWEEN BOYAGIN NATURE RESERVE AND LUPTON CONSERVATION PARK

Resolution:Moved Cr Kingston, seconded Cr Ryanthat Council write to the Threatened Species Commissioner to express strong support for the proposed wildlife corridor between Boyagin Nature Reserve and Lupton Conservation Park, as a step to help save threatened species in the area including numbats which are WA’s mammal emblem. The letter will be CCed to surrounding Shires.

CARRIED BY ABSOLUTE MAJORITY 9/0

14.2LANDSCAPING RAILWAY TERRACE

Resolution:Moved Cr Chester, seconded Cr Ryan that Council write a letter appreciation to the Shire Staff, Dowerin Work Camp and The Green Emu for the works on the landscaping along Railway Terrace.

CARRIED BY ABSOLUTE MAJORITY 9/0

14.3NUMBERS FOR SERVERING COUNCILLORS

Resolution:Moved Cr Chester, seconded Cr Ryan that Council now have the number of the Serving Councillor on the name badge as well as the Surname.

CARRIED BY ABSOLUTE MAJORITY 9/0

15DATE AND TIME OF NEXT MEETING

It was reconfirmed that the next Meeting is to be held on Wednesday16thSeptember 2015in the Goomalling Shire Council Chambers commencing at 10.15am.

16MEETING CLOSURE

There being no further business, the Shire President thanked everyone for their attendance and declared the Meeting closed at2.50 pm.

PRESIDENT DATE