FPCE Staff:

Your technical assistance leads: Debbie Rose (AFSC), Larry Rubenstein (JFS & ONEgeneration), and Jon Pynoos

Your evaluation team: Gretchen AlkemaandPhoebe Liebig

Our collective role: To help you achieve and report your Program Expansion outcomes

Timelines:

TheUpdated Evaluation Report, as addendum to the Archstone Foundation 8th Quarter Progress Report, is due on May 1, 2008. This report is an evaluation of your project’s progress from the beginning of Phase I grant funding (April 2006) through March 31, 2008. It is recommended that you use these guidelines for this report. In addition, the Foundation will accept a one-page report to highlight the activities and accomplishments of the 8th quarter, plus financials. A detailed narrative of the 8th quarter is not needed as this will be covered in the Updated Evaluation Report.

TheFinal Impact Evaluation Report is due by June 1, 2009. This report is an evaluation of your project’s progress for the Phase I and II grant periods. It is required that you use these guidelines for this report.

***Please note*** you are no longer required to submit two Final Evaluation Reports on this date. The FPCE Impact Evaluation Supplement (as noted in your grant agreement) will be submitted to both the Archstone Foundation and FPCE using theseguidelinesas your final report. In addition, you are required to submit a financial report to the Foundation on this date.

Key Elements of Phase II Grant:

  1. Strengthening the integration of multiple fall prevention components for each participant;
  1. Embedding fall prevention activities in your organization;
  1. Expanding community involvement to achieve project goals and objectives through new and existing partnerships; and
  1. If possible, supporting the development of a new fall prevention component in your project.

Evaluation Report Outline

  1. Introduction: General Description of Your Multifactorial Fall Prevention (FP) Program
  2. Describe the components of your FP program, including services and/or training delivered, and how the components were intended to be integrated with your existing services
  3. Describe partnerships with other organizations and their roles and responsibilities on the project
  4. Describe general characteristics of clients your organization serves(e.g., community elders who live in your catchment area) and the criteria you used to recruit/select participants for the FP program
  5. If relevant, describe any special issues in serving the FP participants and how these issues were addressed (e.g., very high risk clients, caregivers needed to implement FP program)
  6. OPTIONAL: As a visual aide to the narrative, you may wish to illustrate your program’s process model and/or flow in a graphic
  1. Evaluation of Program Implementation
  2. Describe your FP program’s goals and objectives specific to program implementation, such as training staff, integrating FP components into organization’s standard operations, developing partnerships, disseminating FP information, and using FPCE technical assistance
  3. Describe outcomes of program implementation on your organization and partnerships
  4. Were goals/objectives attained? If not, why not?
  5. What were key successes in implementing your expanded FP program (e.g., increased staff knowledge of falls, staff satisfaction with the project and outcomes, integration of FP program into daily operations, strengthened partnerships, development of new FP activities with partners)?
  6. What were key challenges to implementing expanded FP program and strategies used to meet these challenges?
  7. Considering successes and challenges, what are the unique features of your program?
  1. Evaluation of Participant Outcomes
  2. Describe your FP program’s goals and objectives specific to improving participant functioning and reducing fall risk
  3. Describe fall risk assessment used and frequency of measuring this
  4. Describe how and when other outcome information was collected (e.g., # of falls, participant satisfaction with program)
  5. Describe participants’ referral and use of multifactorial components (e.g., referral and use of home modifications)
  6. Describe personal participant information collected (e.g., age, gender, zip code) and how it was obtained (e.g., standard agency intake form or something else)
  7. Report findings of the above information collected
  8. Personal participant characteristics
  9. Fall risk measures before/during/after FP program
  10. Other outcome information (e.g., falls since participating in FP program)
  11. Referral, use, and outcome of multifactorial components
  12. Additional information not listed above
  13. If appropriate, please include tables and figures with narrative
  14. Explain the importance of these findings (e.g., reduced falls, difficulty referring participants to partner organizations, etc.)
  1. Summary and Lessons Learned
  2. Summary of program implementation results
  3. Summary of participant outcome results
  4. Discuss the relationship between program implementation and participant outcome results
  5. Overall lessons learned
  6. How have your efforts helped embed FP activities in your organization (e.g., sustainability of your program)?
  7. How have your efforts advanced FP as a priority in your community?
  8. What advice would you give your program administrators or current/prospective funders about next steps for your FP program?
  9. What advice would you give to other organizations trying to implement an expanded FP program similar to yours?

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Evaluation Guidelines from PE Grantee Convening1/25/2008