Year One: Unit Self-Study Reportand Review

Academic Program Review

Time Line

Year One: Unit Self-Study Reportand Review

1/14Director of Academic Program Review notifies deans and unit heads of units in review cycle and confirms units to be reviewed.

1/15-1/31Unit selects Chair and Committee to conduct self-study and prepare Unit Self-Study and forwards names of Chair and Committee to the office of the Director of APR.

Director of APR notifies Office of Institutional Research (OIR) of units to be reviewed

2/1-4/15Chair of unit APR committee joins APRC

6/1Unit head forwards proposed list of external reviewers to Dean’s office

6/1 -6/15Unit Orientation by Director of APR to the process and tools of APR

6/1-9/15Unit committee conducts analysis of departmental and institutional data

7/1Dean forwards list of selected external reviewers to APIE office

6/1-11/1OIR delivers ad hoc institutional data to Director of APR and unit committee Chair

7/1-10/1External Review Team visits arranged by OIE

9/1-11/30 Unit completes Self-Study, with Center Report(s) where appropriate, with oversight from Director of APR, and submits to unit faculty for approval

11/30 Unit head writes Chair’s Letter to provide concise overview of Unit Self-Study Report

12/1 Unit head submits Unit Self-Study Report and Center Report(s) where applicable, to Director of APR

Unit Chair submits unit Self-Study Report, Center Report(s) where applicable, and Chair’s Letter to Dean’s Office

12/1-12/31 Director of APR reviews Unit Self-Study Report and Center Report(s) where applicable for format and completeness

Director of APR posts Unit Self-Study Report, Research Center Report(s) where applicable, and Chair’s Letter on website for review by University

Director of APR forwards Research Center Reports to the Senate Research Committee (USRC) Chair

Dean reviews unit Self-Study Report, Center Reports where applicable, and chair’s letter and writes dean’s letter in response

1/3-1/15 Academic Program Review Committee (APRC) Chair appoints all 3-person

sub-committees needed to review unit self-study materials, and sets meeting schedule

1/15Dean’s office submits Dean’s Letter to Director of APR

Director of APR posts Dean’s Letter on website

1/15-1/31Materials distributed to External Review Team

2/1-3/15External Review Teams conduct site visits

External Review Team submits External Reviewers’ Report to Director of APR within 10 days of visit

Director of APR forwards External Reviewers’ Report to Unit and Dean’s office

Director of APR posts External Reviewers’ Reports on website

2/15 USRC reviews research center documentation and writes and approves Research Center Report(s)

University Senate Research Committee submits approved Research Center Reports to APRC and OIE

Director of APR posts Research Center Reviews on website

2/1-4/15 APR subcommittees submit draft reports to full APRC within 3 weeks of initiating review

Full APRC revises and approves APRC Report

APRC Chair forwards APRC Report to Committee on Academic Programs (CAP)Chair

4/15-6/1Full CAP committee reviews and approves APRC materials as CAP Report

4/30 CAP Chair forwards CAP Report to Director of APR

Director of APR posts CAP Report on website

CAP Chair provides CAP Report to University Senate Committee Chairs (Budget, Faculty Affairs, Planning and Development) as information item

Director of APR forwards CAP Report to Unit Chair, Dean, Provost

Year 2 and ongoing: Action Plan and Follow-up Reporting

6/1Director of APR forwards Action Plan Guidelines to unit Chair

6/1-8/31Director of APR holds optional exit interviews with unit committee Chairs

6/1-11/30Unit Chair drafts Action Plan in consultation with Dean’s Office

12/1Action Plan signed by Unit Chair, Dean, Provost

Dean begins supervising implementation

Director of APR forwards Template for Action Plan Implementation Report to Dean

6/1Dean issues first annual Action Plan Implementation Report (to be issued on 6/1 annually until Action Plan is completed or next APR cycle arrives)