Year-End Reflection Report

Preparing Achievers for Tomorrow

Year-End Reflection Report

Thank you for your contributions to the PAT Initiative. The information you provide in this report will help the California Community Foundation (CCF) document the collective impact of PAT grantees on youth living in South Los Angeles and the South Bay areas, increase our knowledge base about effective youth development programming, and improve our initiative design. We hope completing this report will also help you reflect on your experiences and improve your organization’s work with your target population.

If you have any questions about how to complete this report, we encourage you to contact Special Service for Groups (SSG), your technical assistance provider for this initiative, at 213-553-1800.

Please complete this document electronically and return it via e-mail to

Name of Organization: Click here to enter text.
Grant Number: Click here to enter text.
Name of Agency Head:
Email: Click here to enter text.
Agency Contact Person for Progress Report:
Name (Title):
Phone: Click here to enter text.
Email: Click here to enter text.
Reporting Period:

PART I: PROGRESS TOWARD CAPACITY BUILDING GOALS

Please describe your progress toward the capacity building goals (e.g., Board development, strategic planning, fund development, etc.) as outlined in your grant agreement.

PART II. CCF GRANT EXPENSE REPORT
Please complete the expense report form below, showing how CCF grant funds were spent during this reporting period and to date.
Item / Budgeted Amount of Entire CCF Grant / CCF Grant Expenses This Reporting Period / CCF Grant Expenses to Date
PERSONNEL/SALARIES (List titles or categories, e.g. Management and Administration, Programs, Fundraising, etc.)
Programs
Subtotal, Personnel
Benefits (% of personnel)
Subtotal, Personnel + Benefits
OTHER EXPENSES
Rent/Utilities
Printing/duplicating
Mailing/postage/delivery
Materials Purchase (specify)
Telephone
Office Supplies
Travel
Consultants
Other – Books & Subscriptions, Training, Events
Subtotal, Other Expenses
TOTAL EXPENDITURES (Personnel + Other Expenses)

Instructions: In the table below, briefly provide information about the progress toward the stated measurable

objectives, as stated in your CCF grant agreement. For each measurable objective, discuss:

• Results and accomplishments; include both quantitative and qualitative data.
• Problems encountered and their solutions (planned or implemented).

PART III: MEASURABLE OBJECTIVES (from your CCF grant agreement)

MEASURABLE OBJECTIVES / PROGRESS
Click here to enter text. / Click here to enter text.
Click here to enter text. / Click here to enter text.
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Part IV: Process Data

# of youth participants enrolled in the program at the beginning / Click here to enter text.
# of youth participants who completed the program in the end / Click here to enter text.

Please describe any challenges in recruiting and retaining youth participants in your program. For example, for those participants who dropped out of the program, what barriers kept them from completing the program? Barriers can be internal (i.e., related to your program design) or external (i.e., related to community or family conditions).

What resources or linkages would help these participants stay in the program?

Part V: Outcome Data

Core Outcomes

(Note: Social Emotional Behavior is based on data from the Youth Development Reflection Survey)

Outcome / # of Youth who Completed Program* / Baseline** Average / Final
Average / %
Change*** / # of Youth who Improved / % of Youth who Improved****
GPA
Days Absent from School
Social Emotional Behavior
Ability to Manage Emotions
Aspirations
Communication
Leadership
Responsibility
Respect
Self-Advocacy
Self-Competence

*Please only include # of youth who completed program for whom you have this data.

**Baseline data for GPA and days absent can be from the previous academic year. Baseline data for social emotional behavior should be based on the initial assessment with the Youth Development Reflection Survey.

***“% Change” is calculated by (Final Average – Baseline Average)/Baseline Average. To convert into a percentage, multiply the result by 100.

****“% of Youth who Improved” is calculated by # of Youth who Improved/# of Youth who Completed the Program. To convert into a percentage, multiply the result by 100.

Grantee-specific outcomes (Optional) – These are outcomes that are uniquely meaningful to you, for which you have been tracking for your participants. Examples can include:

Grades of specific subject
Program-specific expertise (e.g. music, flying, arts, sports, riding horses, etc.)
Disciplinary actions
Other non-core social emotional behavior (e.g. I care about learning more about other cultures ; I recognize myself as an important part of different groups, i.e. family, friends, class, afterschool program)

Outcome / # of Youth who Completed Program / Baseline
Average / Final
Average / %
Change / # of Youth who Improved / % of Youth who Improved

Part VI: Data interpretation

Connecting the Numbers to Our Experience: Attribution and Reflection for Program Improvement

We do not know for sure if youth participants improved on core or grantee-specific outcomes as a result of the program by looking only at our quantitative data; we also need input from youth participants, their parents, their mentors and/or program staff to find out specifically how the program has helped them. Answering the questions below can help us reflect on the total experience of youth and how we may serve them more effectively.

1.Please share any information you’ve gotten from youth, parents, mentors or staff about theoverall impact of your program onparticipants development and quality of life? Please specify how you got this information (e.g., focus groups, surveys, case notes, staff reflections, etc.). Please also explain any discrepancies with the social outcomes data you reported on page 3.

Example: We heard from 10 parents during an open house event that their child who participated in our sports program improved their classroom behavior. The data for respect doesn’t show this change because the questions didn’t specifically ask about respecting teachers.

2.Think about the youth participants who improved. What positive factors do they have that helped them succeed in your program?What positive experiences or events, both inside and outside of your program, lead to that improvement?

Example:Many parents in the neighborhood began attending parenting classes offered by a local church. We think these parents are learning new skills that are helping their children improve their behavior overall.

3.Think about the youth participants who did not improve. What negative factors (experiences or events both within and outside of your program) may have kept them from succeeding?

Example: Our survey results show there was a 2.2% decrease in the youths’ ability to manage emotions. During this period, the local school experienced an upswing in violence leaving many youth feeling overwhelmed.

4.How will you adjust your program to help your participants increase the positive and reduce the negative factors that influence their success?

Example: We plan to refer students to a nearby clinic that offers peer counseling. We will give all parents flyers for the parenting class.

5.How can external stakeholders (e.g., parents, school staff, CCF) help in addressing these factors?