Interstate Compact on Educational

Opportunity for Military Children

Meeting minutes

North Carolina Economic Rural Center

Conference Room 150

4021 Carya Drive, Raleigh, NC27610

Tuesday, September 15, 2015

9 a.m. to 12 p.m.

Start time: 9:04

State Council members present were: Mr. Kirk Denning, Mr. Robert Freeman, Representative John Szoka, Mr. Donnie Loftis, Dr. Lou Fabrizio, and Mr. Rick Stout

Others attending were:Emily Grimes, ShevelleGodwin, Jamie Livengood, Cathy Hurley, Tina Paulson, Keith Martin, Henry Britt, David Nobles, Doug Taggart, and Henry Moore

Meeting was called to order by Mr. Donnie Loftis, and the role was taken by Henry Moore

Items of Business

Mr. Donnie Loftis asked the attendees to review the Interstate Compact minutes from the September 25, 2014 meeting. Doug Taggart stated that the word bylaws should be remove from the minutes. Mr. Taggart stated, that Doug Taggart, Kirk Denning, and Robert Freeman were to get together to look at the composition of the state council. Donnie Loftis stated “bylaws” will be substitute with “council composition”.

Mr. Loftis made a motion to approve the minutes, Mr. Kirk Denning and Mr. Robert Freeman made a second motion to approve the minutes. Mr. Loftis ask the attendees if they approve the minutes say I, the attendee said I. Mr. Loftis asked the attendees if anyone oppose the minutes say no, there were no attendees that oppose the minutes.

Mr. Loftis move to discuss action items since the 2014 Interstate Compact meeting. Mr. Loftis asked Doug Taggart to explain the handouts concerning the composition of the Interstate Compact. Mr. Taggart stated that there has been a history of someone from the Department of Defense Education Activity (DoDEA) serving on the Interstate Compact council. Mr. Loftis asked Mr. Taggart does he recommends Mr. Robert Freeman serving on the Interstate Compact as a council member or should the council discuss this action. Mr. Taggart stated that is a discussion that the council members should decide on who to serve in that capacity. Mr. Loftis asked Mrs. Tina Paulson does she have a recommendation on who should serve in the Interstate Compact council. Mrs. Paulson stated that when she was hired at her current position, that she was provided a letter from the Marine Corp headquarters advising that she should be appointed to that role. Mrs. Paulson stated that it was her understanding that every state within the Interstate Compact has an assign military representative. Mr. Loftis asked Doug Taggart would it be helpful in creating a letter requesting an appointee from (DoDEA). Mr. Loftis asked the council if it will be OK if Mr. Taggart put together that letter and submit it to Mr. Hamilton.

Mr. Loftis made a motion to have a letter created and submitted to Mr. Hamilton for the reason of creating a position of a military liaison on the Interstate Compact and for the recommendation of Mrs. Tina Paulson to that position. Representative John Szoka and Mr. Lou Fabrizio second the motion, Mr. Loftis asked the attendees if they are in favor of the motion say I, the group said I. Mr. Loftis asked if anyone was opposed to the motion and no one opposed.

Mr. Loftis discussed that he and Mr. Taggart will put together information welcome packets for new councils members to assist them with the understanding of the Interstate Compact and the structure of its membership. Mr. Taggart stated that they should set a deadline for the creation of these packets.

Mr. Loftis asked if March the 1st of 2016 would be a good time. Mr. Taggart stated that deadline will be fine.

Mr. Loftis discussed a small budget to help facilitate the Interstate Compact meeting. Mr. Taggart stated that he did request an operational budget for the Interstate Compact and the request was denied. Mr. Taggart stated that there is no operational funds for the Interstate Compact council. Mr. Loftis asked the attendees to raise their hands if their travel was provided by a military installation or school system. Mr. Loftis then asked if there are any attendees that come out of pocket for their travel. Mr. Taggart stated that he could go back and request if there are additional funding for an annual meeting for travel purposes. Mr. Taggart discussed if the council should have more than just an annual meeting, maybe a semi-annual meetings. Mrs. Paulson stated that some states Interstate Compact councils have quarterly meetings, one annual which is face to face meeting and threeof their other meetings are through teleconference. Mr. Loftis asked the council what was their suggestion on the Interstate Compact council meeting once a year. Mr. Donnie Loftis and Mr. Robert Freeman stated that it was agreed that the council will meet twice a year. Mr. Loftis ask if it was Ok to have two meetings one physical and one teleconference meeting.

Mr. Loftis stated that the Interstate Compact will hold their next meeting late March of 2016 and late September of 2016.

Mr. Loftis made a motion to appoint to the Interstate Compact council a Military Liaison counselor, Mrs. Jamie Livengood. Mr. Robert Freeman made a motion to appoint Mrs. Jamie Livengood to the council. Mr. Kirk Denning made a second motion to appoint Mrs. Livengood. Mr. Loftis asked the attendees if they approved say I, the group said I. Mr. Loftis asked if anyone opposed, no one opposed.

24:01 Military installation school liaison notes

26:00 Letter to the council members concerning the voting authority DoDEA school liaison.

Mr. Loftis made a motion to have one school liaison from each branch of military service to serve on the Interstate Compact council. Mr. Lou Fabrizo made a motion to approve. Mrs. Jamie Livengood made a second motion to approve. Mr. Loftis asked the attendee if they approved say I, the group said I. Mr. Loftis asked if anyone opposed, no one opposed.

Mr. Loftis next discussed the military student identifier. Mr. Doug Taggart provided updates on the military student identifier current status. Mr. Taggart stated that this year, North Carolina began the mandatory collection of military student data. Mr. Taggart stated that each school district decides on how collect the data and all the information that is collected goes back into Power School to become uniform. Mr. Taggart stated that base unit and pay grade was requested information for the military student identifier. Mr. Taggart stated the reasons why this information is requested is to assist in federal impact aid. Mr. Taggart stated that base unit and pay grade were made optional collection indicators that the schools districts can capture in Power School. Mr. Taggart stated when it comes to military student identifier, the three important collection data are the relationship to that child, the branch of service, and the status of military service. DUE DATE Information will need to be added

Mr. Stephen Hogan, Executive Director, Interstate Commission on Educational Opportunity for Military Children provided updates. Mr. Hogan informed that the Military Interstate Children Compact Commission (MIC3) will hold their annual business meeting November 5 -7 2015 in Seattle, Washington. Mr. Hogan stated that from his knowledge that there was no one from North Carolina that was register to come to this meeting. Mr. Hogan stated that the four areas of their focus which are enrollment, graduation, eligibility and placement in terms of graduation and enrollment that the commission is during very well in enrollment and graduation. Mr. Hogan stated that eligibility and placement that the commission is not doing well. Mr. Hogan stated that most of the assisted request opportunities have been with enrollment from state to state. Mr. Hogan stated that the commission has done some coordination with the National High School Association (NHSA). Mr. Hogan stated that at the last annual business meeting that there were three issue that discussed. Those issues were charter school enrollment, mid-term transfers, and temporary housing. Mr. Hogan that the commission was trying to do a better job in communication with military families. Mr. Hogan asked if they attendees had any questions, Mr. Loftis asked the attendees if there were any questions and there were none. Mr. Hogan asked if someone from the council was going to attend the annual business meeting in Seattle, Washington. Mr. Taggart stated that they will follow-up about their attendance.

Meeting Adjourned: 12:03 p.m.