WOODCHURCH PARISH COUNCIL
www.woodchurch-pc.gov.uk
Page 1
MINUTES 21
Minutes of the meeting held in the Memorial Hall, Woodchurch
on Monday 28 January 2008 at 7.30 pm
PRESENT: Mr J Robinson (Chair), Mrs J Haynes, Mr M Leigh, Mr P Luckett,
Mr I McGrath, Mr C Steer and Mr J West
PARISH CLERK: Mrs J Batt
COUNTY COUNCILLOR: Mr M Angell
BOROUGH COUNCILLOR: Mr P Davison
RURAL WARDEN: Mr C Banyard (left after item 4)
MEMBERS OF THE PUBLIC: There were 7 Members of the Public present.
1. APOLOGIES FOR ABSENCE
Apologies for absence were received from Miss R Dewar, Mr A Mobbs and
Borough Councillors Hicks, all due to illness
2. DECLARATIONS OF INTEREST
There were no Declarations of Interest.
i) Updating of Declarations of Interest for the Code of Conduct
The Clerk reminded Councillors that they should update their Declarations of Interest
with the Monitoring Officer if necessary.
3. ACCEPTANCE OF MINUTES
The Minutes of the previous meeting were accepted and it was unanimously agreed that
Mr Robinson should sign them.
Proposed Mr McGrath Seconded Mrs Haynes Unanimous
4. OPEN FORUM
The meeting was adjourned and opened to Members of the Public from 7.36 to 7.59 for questions and comments.
5. PLANNING
Please see attached list.
We have received notification that an Enforcement Notice has been served on the owner and other interested parties of Orange Farm Barn, Brook Street, re application no 07/00135.
WPC MINS 28.01.08 Page 2
6. MATTERS ARISING
The Village Clock failed during the month due to battery failure.
7. COUNTY COUNCILLORS REPORT
Councillor Mike Angell reported that the KCC are in the process of setting their budget. A provisional figure has been put forward of 3.9% which equates to £38 per year on a Band D
property. The budget will be officially set on 20 February.
The KCC are in the middle of an inspection by the Audit Commission. Councillor Angell’s Department, Adult Social Services, has been awarded 3*** out of 3 for the 6th year.
The Education Department have been awarded 3*** out of 4. It is hoped that the KCC will retain their Excellent Status, as this allows them greater flexibility.
Councillor Angell has been discussing the provision of sex education in secondary schools as some of the students do not feel that enough time is allow for this subject on the curriculum.
The Highways Department are to be allocated more money for repairs next year. They are trying very hard to improve the state of the roads in Kent but this issue remains a serious problem.
8. BOROUGH COUNCILLORS REPORT
Lorry parking in the Borough remains a problem and it is beginning to spread to the rural areas. Lorries are often seen parked in the lay-bys between Woodchurch and Ashford.
There are continuing problems on the byways with 4 x 4 vehicles.
Although some of the repairs to the roads do not last very long, it was noted that those that
are professionally repaired appear to be well done.
9. RISK ASSESSMENT
Mr Robinson took a copy of the fixed asset register and last year’s risk assessment and will
complete an assessment before the end of this financial year.
10. CORRESPONDENCE
KCC Love Food Hate Waste
Erha The Bulletin
Office of the Lord Lieutenant of Kent
HSBC Bank Mandate
Communities and Local Government – Orders and Regulations Relating to the Conduct of
Local Authority Members in England
Kent Air Ambulance Trust
Deacon Landscape
Clerk and Councils Direct
KCC Draft Permit Scheme
Queensbury Shelters
Southern Water
Age Concern Tenterden
WPC MINS 28.01.08 Page 3
11. ACCOUNTS AND OTHER GENERAL COUNCIL BUSINESS
Account Balance
There is £13483.97 (unreconciled) in the account.
To be paid this month:-
PAYEE / NET£ / VAT
£ / GROSS
£ / DETAILS
Mrs J Stone / 143.92 / 3.19 / 147.11 / Salary and Refuse Sacks
Mrs J Batt / 621.77 / 621.77 / Salary and Expenses
KCC (KCS) / 735.42 / 128.70 / 864.12 / Grass Cutting - Green
Woodchurch Memorial Hall / 156.00
16.00 / 172.00 / Rent
Heating
Mr P Callaghan / 100.00 / 100.00 / Repairing Bus Shelter
Woodchurch Methodist Church / 25.00 / 25.00 / Notice board Rent
PS Property Services / 85.00 / 85.00 / Green Maintenance
Random Tasks / 283.64 / 283.64 / Drainage – Church Path
Proposed Mr McGrath Seconded Mr Leigh
Resolution
Councillors unanimously resolved to pass the above for payment.
Charity Commission
Mr Robinson and Mr Leigh will look at recent correspondence from M & G Investments
and report back at the next meeting.
New Bank Mandates for both charities are being circulated.
Bus Shelter
Mr McGrath reported back to the Council on his recent discussions with Shepherd Neame
and Garrick Outdoor Shelters. After discussion Mr Robinson proposed the following, seconded by Mr Leigh and it was resolved that:-
Resolution
The members of Woodchurch Parish Council unanimously agreed to order the following bus shelter to be erected on land outside the Bonny Cravat Public House, Woodchurch, to the following specifications and price.
£
2.2 x 1.3 pitched roof cantilever 1988.00
2 end panels 206.00
2m of perch seating 67.00
1 notice board on one end of shelter 59.00
Colour – Green
Total Price 2320.00
Price includes delivery and installation but excludes VAT
We will apply for a grant from KCC for half the cost.
WPC MINS 20.12.06 Page 4
Neighbourhood Watch
Mr Saunders reported that he had finally received a supply of leaflets from the Police which
have been delivered to houses in the Parish. He said the scheme was receiving a lot of
support from residents. The Clerk asked whether he receives the Ringmaster messages
from the Police and he confirmed that he does.
Website
Nothing to report.
Village Clean Up Day – 15 March 2008
Mr Brymer is organising the Village Clean Up Day again and Mr Robinson asked as many
people as possible to help on the day. Anyone who is able to help should meet at 9.30 am. Refreshments will be served from 11.00 am until 1.00 pm.
12. WOODCHURCH WINDMILL TRUST
Request from Scouts for donation towards the cost of planting trees around the new Scout Hut
Mr West reported that he was hoping to obtain a grant from Councillor Angell’s Members
Fund towards the cost and so he asked for this item to `be deferred until a future meeting.
13. COMMITTEE REPORTS
Memorial Hall
This year sees the 50th anniversary of the Memorial Hall. It has been agreed to hold a fun fund raising event on the weekend of 18th October. The details will be discussed at the next
Village Hall Committee Meeting. All ideas will be welcomed.
14. ANY OTHER BUSINESS
Mrs Haynes said she had received complaints about the hedge at the top of Place Lane.
The Clerk will contact the County Lengthsmen and ask for it to be cut back. She will
also ask for the gravel on the short length of pavement opposite the Butchers Shop to be
replaced with tarmac and the pothole outside the Post Office to be filled in.
The Clerk was asked to contact the PRoW Officer and ask him to replace the stile on the
Footpath between the Glebelands and Cameron’s Field to be replaced with a kissing gate.
Mr West said he felt that there are various areas of land, within the Parish, which are not
registered to anyone and he suggested that the Parish Council should register them. The
Clerk asked him to compile a list for the next meeting.
Mr Leigh asked whether it would be possible to have some allotments in Woodchurch.
The Clerk informed him that 6 people need to send an official request to her and it can
then be included on an agenda for a future meeting.
There being no further business the meeting closed at 9.45 pm.
Signed …………………………………………………………. Dated ………………………
Mr J Robinson, Chairman
WOODCHURCH PARISH COUNCIL
PLANNING APPLICATION RECORD
20 December 2007 – 21 January 2008
Full Planning Permission requested – Delegated to Officers unless otherwise stated:-
08/02109/AS Mr A Laughland, re Four Winds, Shadoxhurst Road, Woodchurch,
Ashford, Kent TN26 3QP
Erection of outbuilding (Retrospective)
Parish Council: OBJECTS
There appears to be some confusion regarding the name
of this property.
The Council do not support retrospective applications
07/02260/AS Mr A R Higgs, 12 Cherry Orchard, Woodchurch, Ashford, Kent TN26 3QX
Construction of front porch
Parish Council: Supports
07/02320/AS Mr and Mrs J Relf, Court Lodge Oast, Front Road, Woodchurch,
Ashford, Kent TN26 3SD
Glazed sunroom extension at first floor with ground floor link and addition of
2 rear dormer windows
Parish Council: OBJECTS 4:3
08/00040/AS Mr I Dawes re Susans Hill Farm, Susans Hill, Woodchurch,
Ashford, Kent TN26 3RE
Conversion of loft space and erection of an external staircase to existing
detached garage
Parish Council: Supports
08/00053/AS Mr A Hyder and Mrs C Gorham, New Barn Farm, Bethersden Road
Woodchurch, Ashford, Kent TN26 3PU
Variation of condition 2 attached to planning reference 99/00811/AS to include
livery use
Parish Council: Supports
The following application was granted:-
07/01673/AS Mr and Mrs M Carley, Ghyll Wood Farm, Susans Hill, Woodchurch,
Ashford, Kent TN26 3RE
Application for a new farm dwelling
07/01971/AS Mr and Mrs R Turk, 134 Front Road, Woodchurch, Ashford, Kent TN26 3SH
Reconstruction of existing garage to provide bathroom and study
07/02038/AS Mr and Mrs M Gurdon, 63 Front Road, Woodchurch, Ashford, Kent TN26 3SA
Demolish existing conservatory and erect two storey rear extension
07/02210/AS Mr J Rake, Hornbrook Cottage, Appledore Road, Woodchurch, Ashford, Kent TN26 3TJ
Enlargement of existing access and replacement shed
An appeal has been submitted in respect of the following:-
APP/E2205/A/08/2063033/WF
06/00922/AS Mr G Beaumont, Honeycroft, Shadoxhurst Road, Woodchurch,
Ashford, Kent TN26 3PR
Erection of dwelling to replace dwelling destroyed by fire
The following application was withdrawn at applicant’s request:-
07/01921/AS Mr A Hyder and Mrs C Gorham, New Barn Farm, Bethersden Road, Woodchurch,
Ashford, Kent TN26 3PU
Change of use from stud farm to livery yard (retrospective)