Wood Badge 2016 -SDM0 Minutes

November 10, 2015

6:00-9:00pm

Council Service Center

Opening Pledge, Invocation and motivational reading given by Lloyd

Opening Comments
Bob-welcome
John T. – welcome / looking forward to course

Lloyd asked each member to introduce themselves and to give a brand name that describes them

Admin/Course Update
Course Number/Open positions/Registrations
TG Bobwhite – still open
Course is full with a waiting list forming (62 total). Very happy that course is full over 4 months before WKND1
Keep promoting -Waiting list registrants have a good chance of getting in
If any participant concerns contact Bob to discuss
Course Overview presentation – Bob
Everyone will have a presentation to prepare for
All presentation will have a podium with laptop to prevent having to look at projector screen.
John M., Charlotte and Al provided feedback for presentation
Program – Charlotte
Review of core staff responsibilities
Review syllabus and know your role
Sheet passed around to sign up for presentations
Matrix to be ready for SDM1
Check emails at least once a week
Respond to all emails with “Got it” to the sender unless otherwise instructed
Read all emails from beginning to end
If the email asked for something – follow those instructions and do it
Can setup an email address for just wood badge if you need to separate from personal emails; Contact Jim S. if you do this
Staff structure overview
If you have not provided a bio please do so ASAP
Need candid photos – send to Kenny at
Review course syllabus
EDGE training required – registration list passed around
Team discussion
Coordinate together to accomplish tasks
Presentation reviewers
Resource for needs and advice
Red - Leadership
Green - Quartermaster & Scribes
Blue - TG’s
Presentations
TG’s and Quartermasters should consider presenting during WKND2
Use 2013 format for all presentations – see handout on Presentation Tips
Venture Crew recruitment
Organizers Frank and Sandra
Quartermaster (Al/John B)
Have reviewed and inventoried materials (in good shape)
Use the needs forms
To get materials from closet
To get special materials if needed beyond the usual described in syllabus
Need adequate time to gather materials
Need paper towel and toilet paper rolls. Also need 2 liter and 20 oz soda bottles (water bottles are too thin)
In need of a good copier (will pay for ink) – collate, color, print in 8.5” by 17”, back and front
All staff members should register and pay their course fees on doubleknot
Uniforms
Order forms given out
Prepare and turn in at SDM1
Proper uniform review was given and display models provided
Course patch and colors
Each staff member will be given
Shirts, hat, patch, csp
Subcommittee is meeting to discuss and create design ideas
Med forms (parts A, B & C) required
Give to Al
Need to be good through the end of the course (April 18, 2016)
Ed will have menu finished by SDM1 – please send any food allergies before then
Communications – Sandra
Will email deadlines – no updates accepted after deadline
All files will have change tracking applied so as to monitor what changes are being made
Files being reviewed will be marked as draft. Completed / printed materials will be marked as Final
If materials require printing please give adequate time to print (1 week notice preferred)
All materials need to be review to incorporate Cub Scout and Venturing changes (ex. Game show cards)
Printing of TG presentation binders has been completed and rebound in new binders and sheeting
Technology – Jim S.
Dropbox and Website reviewed
If you turned in bios you received a user id and password.
Please submit a WB memory if you have not already done so
If you have any useful links that you think would benefit staff or participants, please send so that they can be included on website
Team breakout sessions