WOMEN’S GOLF ASSOCIATION OF NORTHERN CALIFORNIA
TRACY GOLF AND COUNTRY CLUB
Tournament Arrangement Meeting - WGANC Open Day
Arrangement Meeting: Monday, April 25, 2016 and 10:00
Open Day date: / Tuesday, May 3, 2016Club Alpha: / n/a
Revision date to be used: / April 15, 2016
Course rating and slope: / 73.8/128 Red
Handicap limit: / 36
Starting time: / 9:00
Field limit: / 36
Type of tournament: / Stableford
Carts (mandatory) / $15.00
Food (mandatory) / $32.00
Sweeps: / $3.00
Send entries on: / April 12,13,14
Send entries to: (Name) / Linda Nard
(DIC’s email address) /
( DIC’s phone number) / 209-728-8880
WGANC Committee / NAME & E-MAIL / PHONE
Director in Charge / Linda Nard
/ 209-728-8880
Open Day Assistant / Donna Sonnenburg / 209-832-4602
Club Members & Staff
Club Manager / Kim Williamson / 209-835-9320
Food & Beverage Manager / Diana Martinez / 209-835-9548
Golf Professional / Chris Bitticks / 209-835-9548
Open Day Chair / Colleen Murphy
/ 209-988-3812
Ladies Captain / Donna Sonnenburg
/ 209-832-4602
COURSE :
q Properly identify and clearly mark all out of bounds, hazards and ground under repair.
q Are there any unusual circumstances? __ yes __ no
If yes, explain: ______
q Are directional signs needed? __ yes __ no If yes, where______
q Closest-to-hole (up to club’s discretion and awards provided by club): tee #____
TEEING GROUND:
q Markers should be placed to reflect yardage point from which the course was rated.
q Are tees numbered? __ yes __ no
q Color of markers to be played are ______
GREENS:
q Place hole locations six centered, six back, and six forward.
q Hole placement is identified by colored flag or location – be specific: ______
BUNKERS:
q Rakes are to be placed __ in __ out of bunkers.
SIZE OF FIELD AND FORMAT:
q Number of players: Maximum__36______Minimum _24__
q Realistic time to complete the round for outside players __4.5 hrs______
q Type of start: shotgun
q Start time: _9:00_____
q Indicate starting hole ______and moving forward through 9 or ______back to 18
q Tees to double up on ______
PRO SHOP:
q Hours open: _7:30______
q The Pro Shop will assist with contestants’ bags on arrival _X_ yes __ no
q The Pro Shop has a portable PA/microphone system __ yes __ no
q WGANC will provide cart signs with players’ names and tee assignments.
q WGANC will provide alpha and pairing lists with tee assignments.
Lists are needed ___ days on (Month Day) prior to the Open Day.
Can the lists be faxed or emailed? __ yes __ no
Email address: ______Fax if no email. ______
q WGANC Director will be buying golf balls. Cost per ball for preferred balls: $______
q Direct Players to starting holes ___ Pro Shop ____ Ladies’ Club Volunteers
CARTS:
q Carts are mandatory.
q Cost per player (including range balls): $_48_____
q Number of carts available: ______
q Cart path requirements: ______
q Director will need two carts for marshaling. Will there be a charge? __ yes __ no
Form 1029 (Revised 9/30/15) Forms and Samples Open Day Procedures Manual
REGISTRATION & CHECK-IN TABLE
q One 6-foot table and 2-3 chairs for collection of breakfast, bottled water, lunch and cart fees by 18-Hole Women’s Group.
§ Number of host club members needed to collect money: _____
§ Amount to be collected from each player: $______
q One Cash Box with change.
q One 6-foot table for WGANC scorecards (no chairs).
q Ready by: ______
q Location: ______
SCORING WORKROOM
q A quiet workroom is available in the ______
FOOD SERVICE:
Breakfast:
q Breakfast will include______
q Location: ______
q Time: ______
Bottled Water or Cups of Ice Water:
q Location: On carts 30 minutes prior to start time
Lunch / Dinner:
q Lunch/Dinner will include ______
______
q Location: ______
q Time: ______
q Buffet q Sit-down
q No-host bar available __ yes __ no
§ Payment by __ Cash __ Bill back to own Club __ Credit card
Inclusive cost to players for breakfast, bottled water and lunch: $______
q An alternate menu is available for those with dietary concerns: __ yes __ no
q A podium and microphone are available in the dining room: __ yes __ no
q The Director will notify the Open Day Chair, Golf Pro and Food & Beverage Manager on ______(1 week in advance date) regarding the number of entries received, and will notify the Open Day Chair, Golf Pro and Food & Beverage Manager on ______(3 days before the tournament) the final non-cancellation count.
q Tables should be set up in quantities of eight. DIC will provide table signs. Ask club if they can provide stanchions.
Form 1029 (Revised 9/30/15) Forms and Samples Open Day Procedures Manual
WOMEN’S COMMITTEE:
q Number of volunteers needed to:
? Collect money from players for sweeps, carts, and meals.
§ Time: ______
§ Amount to be collected from each player: $______
? Direct players to tee assignments.
§ Time: ______
? Spotters on holes #______
§ Time: ______
? Pick up scorecards and deliver to computer room.
§ Time: ______
? Assist in awarding golf balls at lunch.
§ Time: ______
GENERAL
q Dress Code – DRESS CODE POLICY OF HOST CLUB (Need a copy)
q Players must adhere to the host club’s dress code both on the golf course and the premises of the club. The Pro Shop and/or the women’s 18-hole group of the host club will enforce the dress code, not WGANC.
q Unless prohibited by the Host Club, cell phones can be used as a distance measuring device provided the only function of the device is for measuring distance. If the phone and “app” has the ability to measure wind, gradient or other functions, the phone cannot be used. Cell phones can be used, however, as a phone in cases of Emergency.
q Location of restrooms on course: ______
q Special decorations are not necessary.
Would volunteers please wear designated colors and name badges so that they may be identified as the local committee? Colors: ______
EMERGENCY PROCEDURE: Please provide a phone number players are to call in case of an emergency. (This must be a land-line at your club) ______
Provide a short description of your club to be posted on the Letter of Invitation.
Thank you!
All of us at WGANC are looking forward
to the Open Day at
Tracy Golf and Country Club
Form 1029 (Revised 9/30/15) Forms and Samples Open Day Procedures Manual