WINTERBOURNE TENNIS CLUB
Minutes From Annual General Meeting
Wednesday 16 November 2011
Attended
J. Williams, S. Jago, E. Williams, M Gillespie, J Stoodley, R Cullin, J. Holland, Abi Northam
Apologies
E Purnell, R Jones, S Morton
Minutes of AGM 10 (previously circulated)
Amendments: EDF Energy should be £60 per month, not £600.
Agreed by committee.
Chairmans Report
Club and its environs:
· Moss treatment and court cleaning. Keeping on top of the moss treatment, in the process of undertaking 2nd treatment of the year.
· Weed Killing – on going process.
· Fence repair – have undertaken repairs as and when required
· Graffiti removal – pleased it hasn’t returned in recent times
Brand identity:
We have revamped the clubs identity
· Clothing Range
Following the success of the initial clothing range, we have changed suppliers. I hope you will agree that the quality and range has been improved.
Im currently process an order so if you would like to be added then please see me after the meeting.
· Website
We are pleased to report that we have had several enquires this year through the website.
We do our best to keep it up to date and relevant. If you do notice things that require updating just drop Simon or I an email.
· Club Sign
The sign has been updated on the side of the club house
We have advertised the club in the local handbook.
Club Play
· Mondays
Continue to draw the clubs best Juniors and intermediates to play competitive singles and doubles.
· Wednesday ladies
I’m pleased to report that there is a regular turnout of ladies to the Wednesday session. I would particularly like to thank them for working with me over the holiday courses.
· Wednesdays
I understand from Russell that Wednesdays are reasonably well attended with a core group.
· Thursdays
Has been consistently attended all year. We were particularly pleased to welcome back around 6 or so intermediates, who had started their tennis off as Juniors and had decided to start up once again. Including new joining members and encouraging some of our talented Juniors to join in.
Club Events
· Spring Launch
This included, a Prince racket demonstration BBQ and a doubles competition. The turnout was excellent with over 60 members and friends attending.
· Finals Day
As in previous years we held our finals day in September. The event comprised fastest serve competition, Prince Demo, BBQ and Club Tournament. This years winners were James Griffiths and Toby Rawlings.
Id like to pay special thanks to those who have helped make these events a special success, Simon Morton for arranging the BBQ, Ross Cullin for organsing the tournament and of course all those members and friends who turned up to these events to make them so successful.
League Tennis
Mike will be presenting a short report however, we were pleased to see our intermediates and Juniors took part in league this year.
We were extremely disappointed to drop the ladies team this year. We will be looking for extra support to Mike next year to assist with team selection this year for both men’s and women’s so watch this space.
Winterbourne Sports Association
I am pleased to report that we have attended most of the WSA meetings this year. Our attendance and participation on this committee was welcomed particularly by Tim Bowles – Parish Chairman, Richard Climmer, and Alan Gyles. The meetings have been beneficial both in terms of the clubs involvement and the discussions in taking our club forward in the future.
In particular, the significant benefits are:
· Grant application for maintenance and club development
· Discussions on improved collaboration between the three clubs
· Working together to maintain the recs status as an excellent place to play sport in the village
Coaching
2010 has once again been a successful year in terms of its minis, juniors and intermediates.
Saturday coaching numbers have remained good and we are particularly pleased that a number of minis joined following our Easter holiday course. I would like to pay thanks to the parents who help me and support the Children on Saturday mornings.
We have continued to maintain a good balance of boys and girls within the Junior section. The important aspect is to encourage these girls over the next few years to join in with club play.
I would like to take the opportunity to thanks Roz Jones, Craig Abbs, Sadie Rawlinson, Erin Davis, Steffy Dunning, Alex Heath and Toby Rawlings for their assistance on Saturdays, the holiday course and for the effort and commitment they give to the club.
As you may be aware, Sadie and Erin have departed for University. On Saturdays we are currently rotating the coaching assistant duties around a number of our more experienced Intermediates. Shortly we will be looking to select the most keen to undertake coaching assistant qualifications.
We have continued our links to the local schools. All our courses are advertised in all of the local catchment.
I would like to pay thank to Jonathan Stoodley who has regularly represented the junior section at the committee meetings andthe enthusiasm he brings to Saturday coaching
I would like to take this opportunity in thanking Dad for his continued efforts for the club/juniors.
Plans for coming year.
· Continue to encourage our members to use the facilities.
· Consider with the committee obtaining the nationally recognised Sport England Clubmark scheme
· Put on similar events as per last year with respect to Easter Launch and Finals day
· Rebuild the ladies club section.
AND FINALLY
A few special thank you’s!
None of the above would have been achieved without huge huge efforts behind the scenes by the committee. We held three committee meetings, all of which were well attended. In addition an incredible amount of work went in to ensure that this was a successful year.
Id like to thank:
· Esme Purnellfor her excellent work as treasurer.
· Alex Dufty for undertaking the auditing. I understand this will be his last year, however we would like to pay particular thanks to the years of service for undertaking this role.
· Mike Gillespiefor undertaking the role of Men’ Captain. He has made a significant contribution in terms of the fixtures, organising the venues and of course team selection. This year we have enjoyed good team success and Mike has played a huge part in the motivation of the teams.
· Simon Jago for his secretarial work, revamp and update of the website and general support to me – (particularly keeping me sane.)
· Jonathan Stoodley for their support
· Emlyn Williams for his efforts with the support to Esme, club maintenance and Juniors.
Treasurers Report
Primary Income:
- Membership fees similar to last year
- Coaching fees
- £567 WSA Refund
- £120 for selling table tennis table
- £175 court rental from South Glos
- £700 less for annual WTA subscription
Primary Expenditure:
- Club maintenance
- Ball Machine
An invoice to be produced by E Purnell for the pathway lights next to the club.
Mens Captains Report
Mike Gillespie advised that each of the 4 teams finished comfortably.
It was stated that it was very helpful to be able to call on the junior members when required.
Following discussion it was agreed that we would stay with 4 teams for the 2012 season.
Election of Committee
Committee Now as Follows :
Chairman – John Williams
Secretary – Simon Jago
Treasurer – TBC
Mens Captain – Mike Gillespie
Ladies Captain – Abi Northam
Junior Organiser – John Williams
Junior Member – Jonathan Stoodley
Committee Member – TBC
Thanks were given to L Button and E Purnell for their efforts whilst on the committee.
Any Other Business
John Williams to speak to Phil Purnell about phone line/broadband in new cricket club building.
John Williams to speak to Phil Purnell about storage area at back of WTC.
Confirmation that cleaning is carried out by Mrs Isaacs for £100 per quarter.
Emlyn Williams advised we have approx £4.50 of nectar points, which have accumulated from Electric bills.